Administrative Assistant

Basic Function

Provides skilled administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level.

Duties & Responsibilities

• Performs skilled and confidential administrative functions requiring a strong working knowledge of ASCs policies, financial and budgeting practices, corporate information systems, and departmental procedures
• Prepares regular and ad hoc reports as requested by the Department Manager that require the selection, accumulation, and compilation of data, records and other information from multiple sources; reviews a wide variety of reports for accuracy and proper format. Assures corrections are implemented
• Uses SAP to input or retrieve data for regular reporting or for specific management requests; maintains a strong working knowledge of SAP Financial, Contracting, or other modules
• Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval
• Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment and overall objectives
• Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed
• Performs other related duties as assigned
• Operates standard office equipment, including but not limited to: personal computers, calculators, telephone, fax machine, copy machine, etc.
• Reads and comprehends published, handwritten, and typewritten materials, company forms, and computer printouts
• Proficient with word processing, spreadsheet, and database functions in the Windows environment
• This position will be required to sit and work for extended periods at a computer terminal using various computer programs and other computer tools
• High demand to schedule, coordinate, organize, and follow-up in a busy office environment

Education and Experience

• High school diploma or GED equivalent; business acumen or post-high school education preferred
• Five years (5) of progressively more responsible experience in administrative assistant or high-level secretarial functions.
• Proficient in all MS Office applications, to include: Word, Excel and PowerPoint
• Must have excellent word processing skills
• Must possess tact, discretion, good judgment. good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette
• Must be able to communicate and comprehend accurately, clearly and concisely in English at a level required to perform the job as outlined