Job Title: Administrative Assistant/Coordinator/Clerical Support
Location: Indianapolis, IN (Hybrid 3 Days Onsite / 2 Days Remote)
Duration: 12 Months
Industry: Healthcare / Government
Pay Rate: $21.00/hr on W2 (No Benefits)
Job Description:
Seeking an experienced Administrative Assistant to provide administrative and clerical support to the Division of Trauma and Injury Prevention (DTIP) and the Division of Chronic Disease, Primary Care and Rural Health (CDPCRH) at the Indiana Department of Health. The role involves supporting division directors, managers, and program teams while ensuring smooth day-to-day operations.
Key Responsibilities:
Provide administrative and clerical support to two divisions.
Manage correspondence, phone calls, visitors, and stakeholder communications.
Prepare reports, spreadsheets, presentations, and official correspondence.
Coordinate meetings, reserve conference rooms, and arrange vehicles.
Manage travel arrangements, hotel bookings, registrations, and expense reporting.
Process paperwork and route documents for necessary approvals.
Coordinate onboarding requirements for new employees, including laptops and nameplates.
Assist with special projects, including the J1 Visa Waiver Program.
Review and distribute incoming and outgoing mail.
Coordinate administrative functions and support other duties as assigned.
Mandatory Skills:
High School Diploma or equivalent.
Minimum 3 years of experience in administrative support, bookkeeping, office management, or related roles.
3 years of experience with MS Office, including Outlook, Word, Excel, and Teams.
Strong email drafting and written communication skills with proper grammar, spelling, and punctuation.
Excellent attention to detail, data entry accuracy, and confidentiality.
Strong organizational, multitasking, and interpersonal skills.