Administrative Assistant - Construction Site

Overview: 

The Administrative Assistant will provide administrative support to ensure efficient operation of the assigned group, department, or individual. The Administrative Assistant will perform a variety of tasks, including managing schedules, coordinating meetings, handling confidential information, maintaining databases, and maintaining office supplies.

Essential Functions:

1. 90%

• Provides general administrative support such as answering phones, handling inquiries, and managing emails.
• Maintains filing systems and ensures all documents are organized and easily accessible.
• Handles confidential information with discretion.
• Manages calendars for assigned team members, scheduling appointments and meetings as needed.
• Coordinates and organizes meetings, including preparing agendas and taking meeting minutes when required.
• Acts as a liaison between departments, clients, and external partners.
• Drafts and edits correspondence, reports, and other documents as needed.
• Orders and maintains office supplies, ensuring adequate stock levels.
• Inputs data accurately into various databases and systems and runs reports.
• Maintains accurate records and files.

2. Performs other duties as assigned. 10%

Education and Experience:

• High school diploma required. Additional qualifications in office administration or a related field would be beneficial.
• Previous experience in an administrative role is preferred.

Skills/Abilities:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to handle confidential information with discretion.
• Able to multitask and prioritize tasks effectively.
• Able to work independently and proactively.

Work Environment:

• Construction site environment/job site trailer with some local travel required.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.