Provides high-level executive support to the Assistant and Associate Director of Administration, including support of executive-level leadership meetings.
- Takes and transcribes minutes of meetings.
- Maintains recordkeeping for grant reporting.
- Schedules and coordinates appointments and meetings.
- Provides support to the Administration office and unit leaders including the Assistant Directors of Administration, Communications and Finance.
- Serves as the point of contact for concerns and queries related to the administrative unit.
- Provides assistance and customer service as needed.
- Manages the AD Administration calendar and travel, including reconciliation.
Manage office operations and logistics.
- Purchases supplies and reconciles P-card transactions.
- Orders computer equipment, submits IT tickets, and manages A/V requests.
- Manages the office calendar, time off requests, and serve as a time approver as needed.
- Schedules trainings and assist with preparing training materials and developing PowerPoint presentations.
Maintain and organize office records and systems.
- Perform administrative tasks by researching systems, operations, and procedures.
- Participate in the development of standard operating procedures (SOPs).
- Maintain and update spreadsheets and databases.
- Assist with the management of the cancer center listserv.
- Upload data into various UACC systems.
- Assists with financial processes, including entering financial payment requests in UAccess Financials
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Assist with special projects as needed.
- Manage data for special projects, team meetings, and shared resource meetings.
- Schedule meetings, reserve meeting rooms, and establish virtual meeting connections.
- Prepare and facilitate cancer center events, retreats and symposia.
Knowledge, Skills, and Abilities:
- Advanced knowledge of Microsoft Office Suite.
- Knowledge of administrative principles and practices.
- Skill in planning, analyzing and coordinating activities and establishing priorities.
- Ability to work independently and maintain confidentiality.
- Ability to problem solve and make decisions.
- Ability to handle stressful situations.
- Ability to work efficiently in a fast-pace work environment.
- Ability to effectively communicate.