Administrative Assistant - Behavioral Health

Front Desk & Communication: Welcome visitors, answer and route phone calls, take messages, and help callers and guests connect with the appropriate person or resource Administrative Support: Provide day-to-day clerical and administrative support, maintain records and files, and assist leadership with office needs and special projects Mail, Shipping & Travel: Receive and route incoming mail and packages, coordinate FedEx shipments, and assist with travel arrangements for designated staff Supplies & Office Operations: Monitor office and printer supplies, coordinate purchase requests, and help maintain efficient administrative workflows Grants & Donor Support: Assist with grant submission checklists, maintain donation records, and support donor acknowledgment activities Facilities & Vendors: Coordinate with vendors and repair providers to support office maintenance and facility needs Community & Event Support: Assist with United Way campaigns, special drives, events, meetings, and related employee communications Safety & Compliance: Maintain health and safety documentation, inspection records, testing logs, and related administrative files for MHK locations. Ability to pass a criminal background check and alcohol/drug screeningValid Hawaii driver's license, current vehicle insurance, safety inspection, and acceptable driving recordAbility to work on-site at MHK's Administrative Office on Fort Street Mall in HonoluluAbility to lift up to 25 lbs and perform routine sitting, standing, bending, reaching, walking, and stair use, with reasonable accommodations as applicable.

Mental Health Kokua (MHK) is hiring a full-time Administrative Assistant in Honolulu, HI to support our Oahu Administrative Office on Fort Street Mall. This on-site role helps keep daily office operations organized, responsive, and welcoming while supporting the teams and programs that carry out MHK's behavioral health mission across Hawaii.As an Administrative Assistant, you'll be one of the first points of contact for callers, visitors, donors, and community partners while providing essential administrative and clerical support to MHK leadership. This role is ideal for someone who enjoys staying organized, helping others, managing multiple priorities, and being the person a team can count on to keep things moving.

What You'll Do (Responsibilities)

• Front Desk & Communication: Welcome visitors, answer and route phone calls, take messages, and help callers and guests connect with the appropriate person or resourceAdministrative Support: Provide day-to-day clerical and administrative support, maintain records and files, and assist leadership with office needs and special projectsMail, Shipping & Travel: Receive and route incoming mail and packages, coordinate FedEx shipments, and assist with travel arrangements for designated staffSupplies & Office Operations: Monitor office and printer supplies, coordinate purchase requests, and help maintain efficient administrative workflowsGrants & Donor Support: Assist with grant submission checklists, maintain donation records, and support donor acknowledgment activitiesFacilities & Vendors: Coordinate with vendors and repair providers to support office maintenance and facility needsCommunity & Event Support: Assist with United Way campaigns, special drives, events, meetings, and related employee communicationsSafety & Compliance: Maintain health and safety documentation, inspection records, testing logs, and related administrative files for MHK locations

Administrative Assistant Qualifications

• Minimum: High school diploma or equivalent with two (2) years of clerical or administrative experience, or an equivalent combination of education and experiencePreferred: Bachelor's degree in Business, Communications, or a related field, or equivalent education and experienceAdministrative Skills: Knowledge of office procedures, business correspondence, filing systems, and standard office equipmentTechnology: Computer proficiency, including Microsoft Word, Excel, and AccessProfessional Skills: Strong customer service, communication, organization, attention to detail, teamwork, and ability to accurately follow written and verbal instructionsFit for the Role: Comfortable interacting respectfully and professionally with individuals who may be experiencing stress, mental health challenges, or crisis situations

Administrative Assistant Requirements & Work Conditions

• Ability to pass a criminal background check and alcohol/drug screeningValid Hawaii driver's license, current vehicle insurance, safety inspection, and acceptable driving recordAbility to work on-site at MHK's Administrative Office on Fort Street Mall in HonoluluAbility to lift up to 25 lbs and perform routine sitting, standing, bending, reaching, walking, and stair use, with reasonable accommodations as applicable

Benefits of Joining MHK

• Medical & Vision Insurance (UHA or Kaiser)Dental Insurance (HDS)Supplemental Insurance (Aflac)Pet Insurance403(b) Retirement PlanIdentity Theft & Legal ProtectionPaid Leave & Holiday PayPublic Service Loan Forgiveness (PSLF) eligibility

Why Choose Mental Health Kokua?

At Mental Health Kokua, we believe in "Opportunities to Begin Again." Every role contributes to our mission, including the people behind the scenes who keep our offices organized, our teams supported, and our services connected to the community.As an Administrative Assistant, your work helps create the foundation that allows MHK staff and programs to focus on the people we serve. If you're looking for an administrative role where being organized, dependable, and helpful contributes to something meaningful, we'd like to hear from you.Bring your administrative skills to a team making a difference across Hawaii. Apply today!

Compensation details: 22-24 Yearly Salary

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