Administrative Assistant

The Bonadio Group is seeking a professional Administrative Assistant to support our Tax Service Line in our Albany, New York location. This is a on-site position.

Responsibilities:

• Process client tax returns and mailings as necessary
• E-file clienttax returns and mailings as necessary
• Provide dedicated Partner support as assigned including time and expense entry, billing, e-mail triage, travel assistance, etc.
• Assist in the preparation, proofreading, editing, and processing of documents including, but not limited to, correspondence, financial statements, client related correspondence, etc. in order to produce error-free work
• Ability to professionally and effectively handle communications with internal personnel as well as external clients - both via phone or in person; taking detailed messages as needed
• Organize, update, and assist with calendar for assigned partner(s)
• Coordinate logistics for meetings, conference calls and communicate details accordingly
• Enter, transcribe, record, store, and/or maintain information in written or electronic form
• Develop and maintain the technology skills required to function at peak efficiency
• Ability to cross-train and learn others' administrative responsibilities to provide backup assistance as needed
• Sort incoming mail as necessary
• Assist in all other administrative areas as needed
• Adhere to the highest degree of professional standards and strict client/firm confidentiality

• A minimum of three years of relevant experience
• A minimum of an associates degree or a high school diploma, GED with equivalent work experience
• Knowledge of typical office methods and procedures, filing, telephone techniques, scanning, and office equipment, as well as business English usage, spelling, grammar, and punctuation
• Proficiency in Microsoft Word, Excel, and Outlook, and PowerPoint

• This is a full-time, in office, hourly position
• Our office hours are from 8:00 a.m. until 5:00 p.m. Monday through Friday
• Our summer hours are from 8:00 a.m. until 5:00 p.m. Monday through Thursday, and from 8:00 a.m. until 12:00 p.m. on Friday
• We pride ourselves on our flexibility; however, the ability to work additional hours will be needed at peak times