Administrative Assistant
Integrated Staffing Corporation
Albany, NY
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JOB DETAILS
SALARY
$21–$27.51 Per Hour
SKILLS
Administrative Skills, BFD (Bidirectional Forwarding Detection), Calendar Management, Communication Skills, Detail Oriented, Equipment Maintenance/Repair, Fax Machines, High School Diploma, Inventory Management, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Organizational Skills, Presentation/Verbal Skills, Sales Management, Telephone Skills, Website Management, Writing Skills
LOCATION
Albany, NY
POSTED
Today
Job Title: Administrative Assistant
Contract Length: 24 Months
Pay Rate: $21 - $27.51/hr
Schedule: Monday - Friday, 8am - 5pm
Summary:
Our client in Albany, NY is looking for a Administrative Assistant who will serve as the main support staff person in the Executive Office for the bureau. Candidates may also be asked to perform other assignments and/or administrative functions in support of the bureau.
General Duties:
- Answer, screen and transfer incoming phone calls to appropriate BFD staff.
- Receive and direct visitors and clients.
- Perform general clerical duties including photocopying, fax, scan, and mailings as delegated.
- Maintain electronic and hard copy filing systems in both the P-drive and in the bureau's designated file room.
- Retrieve documents from filing system as requested.
- Complete requests for information and data by staff.
- Prepare letters of good standing and license verifications for the BFD Director's signature.
- Open, sort and distribute incoming correspondence.
- Maintain office supply inventories.
- Coordinate requests for maintenance of office equipment.
- Registered Residents and active Licensed Funeral Directors.
- Maintain Excel spreadsheets for the monthly website updates for Open Firms, Closed Firms,
- Process cash-lined checks for submission to the Bureau of Accounts Management.
- Prepare and assemble registered resident packets for mailing to applicants.
- Prepare the law exam candidate information packets for distribution to applicants.
- Perform other duties as requested by BFD staff.
The successful candidate should be reliable, dependable, punctual, highly motivated, detail-oriented and be able to function efficiently and effectively in a fast-paced work environment.
Minimum Qualifications:
- Include a High School Diploma (or equivalent)
- One (1) year minimum experience working in an office setting
- Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook)
- The ability to handle multiple, shifting priorities
- Strong organizational and communication skills (written and verbal)
- Maintain, and work with electronic databases and systems
Preferred Qualifications:
- Bachelor's Degree or higher
- Strong verbal communications skills
- Ability to handle multiple tasks
- Good organizational skills and the ability to work independently
- Experience with Excel, Outlook, Word, tracking as well as scheduling of meetings.
Integrated Staffing values a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Integrated Staffing will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
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About the Company
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