Administrative Assistant

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Review Vacancy

Date Posted 07/20/26

Applications Due08/07/26

Vacancy ID220284

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• How to Apply

NY HELPNo

AgencyBoard of Elections

TitleAdministrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $63145 to $71206 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 40 N. Pearl Street, 5th Floor

City Albany

StateNY

Zip Code12207

Duties Description The Confidential Clerk performs administrative and clerical work in support of campaign finance compliance activities within the New York State Board of Elections. This position is responsible for assisting in the processing and tracking of compliance reviews, managing filings and correspondence, maintaining records, and providing support for unit operations. The Confidential Clerk serves as a resource for filers on routine compliance matters and works closely with compliance and legal staff to support the accurate and timely execution of program requirements. The position requires the handling of sensitive and confidential information with discretion and professionalism.

Duties and Responsibilities:

• Assist with the preparation and processing of compliance reviews brought to obtain compliance with the requirements of Article 14 of the Election Law (Campaign Finance), as well as any proceedings or activities preceding or subsequent thereto, including word processing and clerical tasks.
• Assist with the intake and processing of any filings or documents received by the Compliance Unit, including word processing and clerical tasks.
• Maintaining and log compliance reviews in various software packages.
• Create and mail compliance correspondence to candidates and treasurers as applicable. Log returned mail.
• Advise filers on compliance issues.
• Scan compliance and campaign finance documents.
• Log and maintain electronic versions of campaign finance campaign materials.
• Provide administrative support for the Units Continuing Legal Education seminars.
• Assist in the preparation of responses to subpoenas for the Counsels Office.
• Assist in the copying and filing of various documents in the appropriate location and maintenance of such filing system.
• Additional assistance to and coordination with Counsels Office as needed.
• This position requires the ability to handle sensitive matters in a confidential manner. It also requires proficiency at Word and Excel and the routine use of email and a multi-line phone system.

Minimum Qualifications Four (4) years of progressively responsible office experience or general business or other related experience. College or business school studies/training may be substituted in whole/part.

Additional Comments What we offer:

• Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits

Some positions may require additional credentials or a background check to verify your identity.

Name Greg Ryan

Telephone 518-474-6336

Fax 518-474-1008

Email Address HR@elections.ny.gov

Address

Street 40 N. Pearl Street, 5th Floor

City Albany

State NY

Zip Code 12207

Notes on ApplyingTo apply, please send resume and cover letter to HR@elections.ny.gov no later than August 7, 2026. New York State is an Equal Opportunity Employer (EOE).

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