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Review Vacancy
Date Posted 02/23/26 Applications Due 08/05/26 Vacancy ID 210107
Basics
Schedule Location Job Specifics How to Apply
NY HELP Yes
Agency Mental Health, Office of
Title Administrative Assistant 1 or Administrative Assistant 1/2 Trainee (NY HELPS), Capital District Psychiatric Center, P26510
Occupational Category Clerical, Secretarial, Office Aide
Salary Grade NS
Bargaining Unit ASU - Administrative Services Unit (CSEA)
Salary Range From $40,391 to $58,447 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri Hours Per Week 40
Workday From 6 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No
County Albany Street Address Capital District Psychiatric Center 75 New Scotland Avenue City Albany State NY Zip Code 12208
Duties Description Are you interested in starting or advancing your career with New York State? Administrative Assistant 1 positions provide excellent opportunities for advancement and growth. Candidates from outside or within State Service can apply.
As an Administrative Assistant 1, you are the principal administrative support in an office or department performing a wide variety of administrative tasks including:
• Answering phones, providing information to callers, taking messages, and transferring calls as needed • Managing calendars • Creating and managing paper and electronic filing systems • Preparing correspondence • Maintaining inventory of office supplies • Arranging for office equipment maintenance and service
Minimum Qualifications
Administrative Assistant 1 - Minimum Qualifications:
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant 1 if they have two (2) years of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
Substitution: Certification (e.g. IAAP Certified Administrative Professional) or associate degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
Administrative Assistant Trainee 1 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 6 months of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
OR
Candidates within State Service can be considered for a competitive class appointment if they are reachable on the current Administrative Assistant Trainee 1 eligible list.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 1, you will automatically advance to the Administrative Assistant Trainee 2.
Administrative Assistant Trainee 2 - Minimum Qualifications
Candidates from outside State Service can be considered for hire under the Hiring for Emergency Limited Placement - Statewide (NY HELPS) program as an Administrative Assistant Trainee 1 if they have 1 year of administrative support experience which includes use of office software, provision of customer service, business writing, and/or management of an office.
OR
Candidates from within State Service can be considered for a competitive class appointment if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Administrative Assistant Trainee 1 at Capital District Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position's minimum qualifications if all requirements of non-competitive promotion are met.
The promotion field for the Administrative Assistant 1 position consists of candidates who have 1 year of permanent service as an Office Assistant 2 Keyboarding (including all language parenthetics).
To be advanced to the full performance level of this title, you must successfully complete a training and development program. Upon successful completion of a 12-month training at the Administrative Assistant Trainee 2, you will automatically advance to the Administrative Assistant 1 without further examination.
Additional Comments
All OMH employees receive a generous benefits package including:
• NYS medical, dental, & vision insurance • Access to tuition assistance programs • Excellent opportunities for advancement & professional growth • Paid time off - 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave • NYS Retirement programs
Background checks will be required.
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8): $40,391 Administrative Assistant Trainee 2 (NS = Grade 10): $45,081 Administrative Assistant 1 (Grade 11): $47,695 - $58,447
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Telephone Fax 518-549-6611 Email Address cdpcpersonnel@omh.ny.gov Address
Street Capital District Psychiatric Center 75 New Scotland Avenue City Albany State NY Zip Code 12208
Notes on Applying
Indicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your resume and other application materials.
https://omh.ny.gov/omhweb/employment/docs/employment-application.pdf
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. OMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, OMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring OMH is a diverse and inclusive workplace where all employees unique attributes and skills are valued and utilized to support the mission of the Agency. OMH is an equal opportunity/affirmative action employer.
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