Admin Assistant 3

Admin Assistant 3

Requisition ID req36687 Working Title Admin Assistant 3 Position Grade 08 Position Summary

The Department of Family and Community Medicine seeks a professional, dynamic, customer focused Administrative Assistant 3 to join our team and support our faculty, staff and students. If you want to be a part of a family of outstanding providers, researchers and staff who are passionate about the well-being and healthcare of individuals, families and communities in New Mexico, this position is for you. In addition to working with an outstanding team, this position also offers a hybrid schedule working in the office and remotely.

What We Are Known For:

• Mission-driven focus on improving health equity.
• National and international reputation for educational innovation.
• Providing care to underserved and vulnerable populations in Patient Centered Medical Home models of care.
• Innovative models of intergenerational primary and preventive care.
• Consistently in the top ten US News and World Report national ranking of family medicine departments.
• #5 US News and World Report national ranking of most diverse medical schools.
• #40 US News and World Report for most graduates practicing in primary care fields.
• Residency program that draws many of the nation's top Family Medicine candidates.
• Fellowships in Maternal Child Health, Sports Medicine, and Addiction Medicine.
• Scholarly agenda focused on disparities, health services, and prevention.
• Mentorship and faculty development.
• Supporting and enhancing diversity, equity, inclusion, and belonging in the academic medical environment.

This position will report to the Manager of Administrative Operations and will participate in the following functions:

• Front Desk reception to include answering phones, greeting visitors, and scheduling conference rooms.
• 5R time entry for department faculty.
• Audio/Visual/copier/printer and conference room support.
• Maintaining the department directory.
• Faculty Success data entry.
• Creating and formatting documents in MS Office Suite, Adobe, Marq and other software.
• Pcard purchases and processing reimbursements. Mail distribution, ordering supplies, and inventory review.
• Maintain calendar and provide administrative support for the Vice Chairs of the Department.

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University''s influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience with P-card purchasing and reimbursements and knowledge of Chrome River system processes.
• Knowledge of maintaining office equipment such as printers, copiers, telephones and computers.
• Ability to work independently and manage multiple projects.
• Excellent customer service skills and problem-solving skills.
• Intermediate to Advanced knowledge of Microsoft Office - Word, PP, Excel and Publisher.
• Experience with Smartsheets.
• Experience with electronic calendaring and scheduling meetings.
• File creation and maintenance knowledge.
• Experience with front desk duties such as answering and transferring calls and greeting visitors.

Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Family Community Medicine FCM (160B) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $18.27 - $23.50 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 6/16/2026 Eligible for Remote Work Yes Eligible for Remote Work Statement This position is eligible for hybrid remote work. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please submit your resume and cover letter.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.