Admin Administrative Assistant

STAFF TODAY

Albany, NY

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Data Entry, Detail Oriented, Device Drivers, Establish Priorities, Executive Assistant Skills , File Management, Government Administrative Support, Healthcare, Leadership, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Schedule Development, Time Management, Travel Planning

LOCATION

Albany, NY

POSTED

1 day ago

Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in Albany, NY. These are registry positions with our company.

Pay Rate: $21 / hour

Shift details:

M-F, 8 hour shift

The successful candidates will assist with administrative functions related to the Division of State EMS.
These will include:
administrative oversight of Division file management:
o developing and coordinating retention and archival schedule
o ensure compliance with retention policies
o digitizing files as needed
o maintain confidentiality with all sensitive and confidential materials;
scheduling meetings with internal and external stakeholders;
organizing and analyzing incoming communications and files;
managing daily schedule for Division Leadership, ensure no conflicts on calendars and prioritize
meetings as needed.
managing communications deadlines and organize materials for review;
running reports in multiple different systems as needed;
completing required state forms needed for submission of paperwork;
Assist with multiple projects within the Division, including space management and consolidation.
Successful candidates should be dependable, highly motivated, detail-oriented, and comfortable
working autonomously in a fast-paced environment with senior leadership of the Division.
Successful candidates should be able to multitask and be flexible in moving from assignment to
assignment as deadlines and priorities change rapidly.
Minimum qualifications include:
3 years of experience working with SharePoint, networks, shared drivers, or servers;
excellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint,
Word, Excel, and PowerPoint in a professional setting;
ability to work independently and also contribute to a team;
ability to maintain confidentiality;
strong organizational and time-management abilities;
comfort with speaking on the phone;
ability to reconcile projects, audit for consistency, completeness and accuracy;
ability to develop tiered filing management (folders) to represent proper organization of
documents;
familiarity working in electronic databases.
Preferred qualifications include:
experience providing executive-level administrative support in a government or healthcare
environment;
experience coordinating meetings and travel logistics across multiple stakeholders or agencies
experience preparing a variety of correspondence, reports and other written material;
experience managing electronic communications;
comfort with data entry and maintaining paper and electronic filing systems.

Benefits:
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Robert (Monday-Friday 8:30 AM-5:00 PM PST).

Admin Administrative Assistant

STAFF TODAY

Albany, NY

About the Company

STAFF TODAY

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