159 Results for

Project Assistant Jobs in Madison, WI

Jobs

New!

Madison, WI2 days ago

$70,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. A Premier Design-Build Contractor in downtown Madison, we pride ourselves on delivering exceptional construction services to improve our communities, while creating relationships and long-term partnerships with those we meet.

New!

Madison, WI2 days ago

$75,000–$95,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a great opportunity to gain hands-on experience managing key aspects of a project from cradle to grave, while growing your autonomy and ownership under the guidance of a senior project manager.

Madison, WI30+ days ago

The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items.

WI19 days ago

To be successful, you will need to consistently demonstrate the following: Communicate clearly and intentionally-tailor your updates and messages so different audiences (project manager, teammates, stakeholders) each get what they need without confusion or overload. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

Madison, WI29 days ago

No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates names or summaries from staffing agencies, search firms, or third-party recruiters. As Assistant Project Manager, youll play a key role in delivering high-quality multi-family, industrial, or commercial construction projects, while building skills to eventually lead projects as Project Manager.

Madison, WI17 days ago

$65,000–$85,000 Per Year

Qualifying candidates will have a demonstrated track record of success in working cohesively across several project support functions including development, engineering, construction, and finance to meet scheduled project completion dates. • Assisting Project Manager(s) with submittal compilation, purchase orders, on-site job walk-throughs, change orders request for information, pay application support and close-out documents.

New!

Madison, WI6 days ago

Remote

$30,000–$40,000 Per Year

Our project managers and assistants oversee and coordinate the entire process for company projects, assisting customers, team members, and contractors, ensuring that each project is completed in a timely manner with high-quality results. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams.

New!

Madison, WI6 days ago

Remote

$30,000–$40,000

Madison, WI29 days ago

$26–$36 Per Hour

The Assistant Project Manager plays a pivotal role in the successful execution of data center construction projects by ensuring on-site coordination, documentation control, schedule tracking, and effective communication between field crews, general contractors, and project management teams. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Beaver Dam, WI30+ days ago

$102,000–$137,000 Per Year

Mortenson is currently seeking an experienced Assistant Project Manager - OFCI in our Data Center Solutions Group that will support the planning, coordination, tracking, and execution of all Owner-Furnished/Contractor-Installed (OFCI) and Manufactured Owner-Furnished Equipment (MOFE) scopes for large-scale data center construction projects. This role ensures timely procurement coordination, logistics management, installation readiness, and turnover of critical OFCI systems - including electrical, mechanical, IT, and security infrastructure - in alignment with construction sequencing and commissioning milestones.

Beaver Dam, WI20 days ago

$24.52–$33.12 Per Hour

Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more.

Madison, WI30+ days ago

$102,000–$137,700 Per Year

Bachelor's degree in Construction, Civil, Architectural, Mechanical, and/or Electrical Engineering or equivalent experience • Minimum five years of related previous experience • Proven ability to assist with all responsibilities for complex projects • Detail orientation sufficient to organize and manage multiple project tasks • Possess basic understanding of construction law and generally accepted business practices • Microsoft Office, project, and pertinent web application skills at an intermediate level • Proven positive and professional attitude, and strong customer service skills • Ability to interpret and communicate Mortenson policies • Current driver's license. Mortenson is currently seeking an experienced Assistant Project Manager in our Data Center Solutions Group to partner with the project manager from bid preparation through final client acceptance.

Verona, WI30+ days ago

$30.67–$38.78 Per Hour

li>Maintains records and files and performs data entry pertaining to gas and electric work orders, inactive gas services, gas service record cards, leak valve records (LVR) and other related information systems, customer billing, Digger's Hotline, and others as necessary.

Compiles statistical information and prepares summaries and reports from records and accumulated data such as underground statistics, inactive gas services, gas contractor billings, line clearance records and billings, accident reports, non-commodity design and construction.

New!

Madison, WI6 days ago

Acting as the primary point of contact for owners, architects, subcontractors, and internal teams, the Project Manager/Estimator drives planning, execution, and financial performance while promoting company values and long-term client relationships. The Project Manager/Estimator is a key construction management professional responsible for estimating and managing projects from initial bid through final closeout.

Madison, WI30+ days ago

Additional duties include maintaining member and committee information within the database, coordinating internal meetings, facilitating communication between leadership, staff, board members, and external partners, distributing messages to League membership on behalf of the President & CEO, and providing administrative support for special projects and other organizational needs as assigned. Responsibilities also include drafting proposed bylaw amendments and policy updates, coordinating board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents, and collaborating with staff, board members, affiliated organizations, and committees to compile reports and follow-up items.

Baraboo, WI30+ days ago

$26–$47 Per Hour

With roots reaching back to 1919, MSA has grown from a rural land survey company into a multidisciplinary network of nearly 550 engineers, architects, planners, funding experts, surveyors, GIS experts, environmental scientists, and more who are committed to making communities better places to live, work, and play. This role plays a critical part in ensuring project financial health through accurate invoicing, contract administration, and collaboration with project teams.

Baraboo, Wisconsin30+ days ago

$88,871–$142,192 Per Year

MSA continues to expand as leaders in the Water/Wastewater space, and we are looking for another Senior Project Engineer to support our exciting growth!

Baraboo, Wisconsin30+ days ago

$88,871–$142,192 Per Year

MSA continues to expand as leaders in the Water/Wastewater space, and we are looking for another Project Manager!

New!

Madison, WI2 days ago

$155,000–$250,000 Per Year

Responsible for facilitating project cost reporting, scheduling, work breakdown structure establishment, project set-up and closeout, and field progress tracking specific to construction and construction related activities or program level activities as required.

Madison, WI20 days ago

$155,000–$250,000 Per Year

The Construction Project Manager is responsible for managing the construction project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, proposals, estimates, documentation turnover, client relations/management, field staff and other duties required to execute EPC, Construction Management, Construction, and Program Management projects. Responsible for facilitating project cost reporting, scheduling, work breakdown structure establishment, project set-up and closeout, and field progress tracking specific to construction and construction related activities or program level activities as required.

New!

Madison, Wisconsin6 days ago

1 or more years of experience with technical assay development and regulatory framework, computer systems validation, and project management with ability to work on parallel projects independently. Sustain positive interactions with IT, Data Technology, Science, and Operations staff to maintain Data Integrity and GLP consistent systems for acquisition and analysis while meeting end user expectations.

Stoughton, Wisconsin30+ days ago

Any resume submitted to any employee of CSG/Zalk Josephs Fabricators without a prior written search agreement will be considered unsolicited and the property of CSG/Zalk Josephs Fabricators. Develops and maintains customer relationships to enhance company's ability to procure projects, reduce risk, and ensure operational efficiency.

Beaver Dam, WI30+ days ago

$158,900–$238,400 Per Year

Mortenson is currently seeking a Senior Project Manager II to lead large or multiple projects, ensuring quality, timeliness, safety, and strong customer relationships through exceptional service and team mentoring. As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more.

Madison, WI30+ days ago

p>We are currently seeking an Assistant Clinical Research Coordinator, to interact directly with our healthy volunteer participants while learning to read clinical research protocols and enjoy working in a fast-paced team-oriented environment.

(20%) Study Meetings -Facilitates/attends and contributes to all key Study Planning meetings, i.e. Clinical Start Up Meeting, Clinical Planning Meeting, Site Initiation Meeting.

Madison, WI28 days ago

We provide the opportunity to serve the greater good of humanity through work on cutting-edge, state-of-the-art projects like Promega Corporation’s Kornberg Center, The University of Arizona’s Biomedical Sciences Partnership Building, AbbVie’s West Coast Oncology Hub, and BioMed Realty’s Gateway of Pacific. AEI consistently earns national recognition from leading industry publications, including Building Design+Construction, Engineering News-Record, and Consulting-Specifying Engineer, with distinctions such as being named the #1 Laboratory Engineering Firm in the nation and receiving multiple Best of the Best Project awards, underscoring the lasting legacy of our work.

Madison, WI30+ days ago

$51,600–$117,500 Per Year

Provide document production services, including styling and formatting of documents; proofreading and checking for appropriate formatting, spelling and grammatical errors. Draft and complete documents/paperwork supporting patent prosecution with accuracy and promptly completing necessary forms & other administrative tasks.

Madison, WI30+ days ago

What you need to qualify: Ideal candidate should bring to Ahern a completed Associates degree in an administrative program and three to five years of administrative support type experience, preferably within the construction industry. In addition, completing purchase orders, tracking information in various systems, following up with customers and vendors, and performing other tasks to help ensure projects are executed on time.

New!

BEAVER DAM, WI1 day ago

Working directly with students to teach, coach, engage, and inspire, the Assistant Director lives on campus, makes a difference in the lives of students and faculty while gaining invaluable experience and responsibilities in education, athletics, and leadership. Support the Dean of Students Office to manage Student Activities including planning, leading, and facilitating weekend activities, transportation, trips and functions, student volunteers, scheduling, assigning chaperones, campus competitions, pep rallies, and events.

Sun Prairie, WI30+ days ago

The role also supports billing and accounts receivable processes, helps prepare projects for execution, and ensures critical administrative and operational details are handled accurately and efficiently. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple moving parts, and takes pride in keeping projects, communication, and operations running smoothly.

Madison, WI23 days ago

$60,000–$75,000 Per Year

Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Review progress reports and related analytical data; consult with chemistry leads to provide technical feedback and otherwise facilitate communication between internal and external parties; addresses questions and concerns throughout the project; coordinates shipment process and deliveries.

Madison, WI30+ days ago

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. This role plays a critical part in keeping projects on track by managing documentation, coordinating with internal teams and ensuring efficient office operations.

DeForest, WI30+ days ago

Part-time

The Store Resets & Projects Coordinator is responsible for all aspects of the scheduling, coordination, and execution of store resets and projects in the store. Manage the end cap and off-shelf merchandising programs, and track appropriately in planogram software to update reset project statuses.

WI8 days ago

They create a welcoming showroom experience by assisting clients, maintaining displays, and managing materials, while also supporting designers with project documentation, vendor communication, and meeting preparation. This role blends organization, customer service, and basic design knowledge to keep projects on track and ensure a polished, professional experience for clients.

Janesville, Wisconsin23 days ago

Immediate opening working 64 hours/pay period days, evenings and weekend completing prior authorizations for medications and minimal rooming of patients in Dermatology and other departments as assigned. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Janesville, Wisconsin13 days ago

As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin. Answers telephone and either responds to inquiry, directs caller to appropriate personnel, or initiates a triage slip for response by medical personnel.

Madison, WI17 days ago

$60,000–$75,000 Per Year

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Wisconsin pay range

$60,000—$75,000 USD

Arrowhead provides competitive salaries and an excellent benefit package.

Review progress reports and related analytical data; consult with chemistry leads to provide technical feedback and otherwise facilitate communication between internal and external parties; addresses questions and concerns throughout the project; coordinates shipment process and deliveries.

Sun Prairie, Wisconsin30+ days ago

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Responsive recruiter

Benefits:

Competitive salary.

Green Window Cleaning Services is seeking a highly organized, proactive, and detail-oriented Commercial Project Coordinator to support our growing Commercial Team.

Madison, WI23 days ago

$20–$25 Per Hour

Jason Thomas Homes is a custom home builder known for delivering highly personalized, architecturally distinctive homes throughout Dane County and Northern Wisconsin. We're seeking a reliable, part-time administrative support person to handle in-person and office-based tasks, including permit drop-offs/pickups and light administrative duties.

WI30+ days ago

p>The Store Resets & Projects Coordinator is responsible for all aspects of the scheduling, coordination, and execution of store resets and projects in the store.

Manage the end cap and off-shelf merchandising programs, and track appropriately in planogram software to update reset project statuses.

Madison, WI30+ days ago

M3 is building a culture focused on learning and progression, where M3ers are empowered by education, inclusive conversations, and real action that supports the future we envision. Your primary responsibility is to ensure the seamless operation of these processes, utilizing a diverse skill set encompassing clerical, technical, and customer service expertise.

WI30+ days ago

p>What this job involves:

The Assistant Maintenance Manager leverages leadership skills and technical knowledge to lead a team of maintenance mechanics, working in conjunction with robotics, and controls systems technicians, in a fast-paced atmosphere while ensuring a safe working environment for all.

Working conditions may include working at elevated heights, small spaces, dust, fumes/odors, hot/cold temperatures, inside/outside noise, vibration, standing on concrete for long hours and wet or uneven surfaces.

Madison, WI15 days ago

$31–$33 Per Hour

li>Sustain positive interactions with IT, Data Technology, Science, and Operations staff to maintain Data Integrity and GLP consistent systems for acquisition and analysis while meeting end user expectations.

1 or more years of experience with technical assay development and regulatory framework, computer systems validation, and project management with ability to work on parallel projects independently.

Madison, Wisconsin9 days ago

$17–$18

Project Tracking & Management: Utilize enterprise tools including Adobe Workfront and Microsoft Planner to manage tasks, open and close project tickets, monitor active deadlines, and adjust timelines. We are seeking an organized, tech-savvy Communications & Marketing Coordinator to support the development, execution, and tracking of communications initiatives across multiple business teams.

Janesville, WI30+ days ago

p>Administrative Duties:

Perform administrative tasks as assigned by the Lab Coordinator or Program Director, such as scheduling lab sessions, preparing instructional materials, and maintaining student records.
Inventory and Supply Management:
- Monitor inventory levels of lab supplies and surgical instruments, notifying the Lab Coordinator when items need to be reordered.

Janesville, Wisconsin30+ days ago

ul>

Perform administrative tasks as assigned by the Lab Coordinator or Program Director, such as scheduling lab sessions, preparing instructional materials, and maintaining student records.

Possess a credential in the field of surgical technology through a national certification program that is accredited by the National Commission on Certifying Agencies (NCCA).

Baraboo, Wisconsin7 days ago

Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.

Madison, Wisconsin10 days ago

We particularly encourage women and minorities who are interested in management opportunities at Signet to participate in this program and use this online registry system to express your interest in a management position. Make the decision to build your career with a company that thrives on an outstanding customer experience, intense and continuous training and being able to make a difference in our customer's and employee's lives.

Madison, Wisconsin28 days ago

Baraboo, WI14 days ago

Providing administrative support to REMS team including correspondence, coordinating appointments, handling office mail, scanning and assembling documents, etc, Assisting tenants and property owners with requested information, delivery of documents and payments, and general inquiries. We manage properties across Wisconsin including Door Country, Fort Atkinson, Mauston, Marshfield, Portage, Reedsburg, Sun Prairie, Tomah, Wausau, Wisconsin Dells-Lake Delton, and our corporate headquarters in Baraboo.

Madison, WI30+ days ago

$21.36–$32.04 Per Hour

TDS Telecom provides high-speed internet, TV entertainment, and phone services to a diverse range of communities, including small to mid-sized urban, suburban, and rural areas across the U.S. With over 50 years of experience, TDS is committed to building and expanding fiber optic networks that bring cutting-edge connectivity to neighborhoods nationwide. Coordinate complex travel, scheduling, and logistics for executive needs, including board meetings, investor meetings, conferences, business engagements, and M&A‑related travel.

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Project Assistant Jobs in Madison, WI

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Project Data Assistant Everlight Solar LLC

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Assistant Project Manager - OFCI M. A. Mortenson Co

Project Administrative Assistant - Construction M. A. Mortenson Co

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Assistant Project Design Alliant Energy Corp

Project Manager Daniels Construction

Executive Assistant The Wisconsin Credit Union League

Project Accountant MSA Professional Services Inc

Senior Project Engineer (Water/Wastewater) MSA Professional Services, Inc.

Project Manager Engineering (Water/Wastewater) MSA Professional Services, Inc.

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Associate Systems Specialist - Immunology - Computer Systems Validation Project Coordinator Labcorp

Project Manager (Steel Fabrication) - Stoughton, WI Zalk Josephs Fabricators L.L.C.

Senior Project Manager II M. A. Mortenson Co

Assistant Clinical Research Coordinator/ Madison, WI (On-Site) Fortrea Inc

Project Coordinator Affiliated Engineers, Inc.

Intellectual Property Legal Assistant Foley & Lardner LLP

Project Coordinator JF Ahern Co

Assistant Director of Athletics and Activities Wayland Academy

Commercial Project Coordinator Green Window Cleaning Services LLC

Project Coordinator II, Discovery Chemistry Arrowhead Pharmaceuticals Inc

Project Coordinator EMCOR Group Inc

Resets & Projects Coordinator Fleet Wholesale Supply Co. LLC

Design Assistant Waunakee Remodeling Inc

Medical Assistant, East Dermatology, JMC Janesville Medical Center

Clinic Medical Assistant JMC Janesville Medical Center

Project Coordinator II, Discovery Chemistry Arrowhead Pharmaceuticals

Commercial Project Coordinator Green Window Cleaning Services

Part-Time Office Assistant & Permit Support Specialist Jason Thomas Homes

Resets & Projects Coordinator Fleet Farm E-Commerce Enterprises, LLC

Administrative Project Coordinator M3 Insurance Solutions Inc

Assistant Maintenance Manager Jones Lang LaSalle Inc

Associate Systems Specialist - Immunology - Computer Systems Validation Project Coordinator Labcorp Holdings Inc

Marketing Communications Assistant Beacon Technologies

Lab Assistant Surgical Technology Blackhawk Technical College

Lab Assistant - Surgical Technology Blackhawk Technical College

Assistant Director of Housekeeping Hospital Housekeeping Systems

Assistant Store Manager - Kay Jewelers - West Towne Mall KAY

Assistant Store Manager - Kay Jewelers - East Towne Mall KAY

Administrative Assistant REMS

Executive Assistant TDS Telecommunications LLC

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