Create, distribute, and execute contracts, purchase orders, and other contractual documentation • Manage subcontract documents, business licenses, and safety documentation • Support subcontract pay applications, lien waivers, invoice coding, and approvals • Assist with change orders and owner billing • Prepare and manage closeout documentation Project Setup / Compliance • Assist with electronic job startup • Help obtain insurance, permits, licenses, and mobilization requirements • Ensure Notice of Commencement is filed • Support SDP enrollment and bond issuance • Track Sales & Use Tax coordination Document / Project Systems Management • Create and maintain electronic project files • Verify file completeness for storage • Assist with drawings, spec logs, RFIs, and submittals • Track material status on subcontracts and purchase order • Liaise with accounting, jobsite assistants, document coordinators, and other departments • Research pay application and invoice status in JD Edwards • Enter employee time in JD Edwards • Prepare expense reports and book travel • Provide general administrative support Coordination / Administrative Support The Project Assistant is primarily responsible for providing administrative support to the project team(s). The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.