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iRocket (Innovative Rocket Technologies Inc.) is pioneering fully reusable, fully autonomous small launch vehicles to make access to space faster, more affordable, and sustainable. As our team expands, we’re looking for a Receptionist/Administrative Assistant to help keep our office running smoothly and ensure a professional, welcoming environment for visitors, partners, and team members alike.

Innovative Rocket Technologies Inc.

Receptionist/Administrative Assistant

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Provide weekly updates on outstanding and completed items. Interested candidates: Please send resumes to mfesinstine@phaxis.com.

HOUR

We stand for PERSEVERANCE, as we refuse to quit when the journey gets tough. Your gold is our mission, and we search day and night to find it.

Phaxis LLC

Administrative Assistant

jobdiva

The successful candidate interacts with a diverse group of students, faculty, staff, and visitors at all levels within Hofstra University and acts as a liaison to forge productive working partnerships with colleagues to enhance the contributions of the office. Reporting to the Provost and Senior Vice President for Academic Affairs, the Administrative Assistant supports the Provost's office and works closely with the Provost, Senior Vice Provost, and Chief of Staff to the Provost to help achieve goals and objectives.

YEAR

Hofstra University

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Our client, a leading healthcare provider committed to delivering exceptional patient care and innovative medical solutions, is hiring a Medical Administrative Executive Assistant to support their dynamic clinical team. The ideal candidate will demonstrate outstanding organizational skills, professional communication, and a proactive approach to managing busy schedules and complex healthcare workflows.

Tal Healthcare

Medical Administrative Executive Assistant

HaleyMarketing

The Executive Assistant will enable senior leaders to operate efficiently and effectively by providing seamless coverage and support of day-to-day administrative tasks and managing various team initiatives, processes, and other activities. Excellent time management and task management skills, including ability to triage unexpected priorities and manage demanding and complex international travel schedules.

Dalio Family Office

Executive Assistant

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St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically overlooked populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.

Episcopal Health Services

Who We Are: St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically overlooked populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.

St. John's Episcopal Hospital

This role offers the opportunity to work closely with experienced industry leaders, providing essential administrative support and helping keep daily operations organized and efficient. An established investment firm is looking to add an Executive Assistant to its team to support senior investment professionals.

Northbound Search

Executive Assistant (Stamford, CT)

Crelate

The ideal candidate will have at least six years of executive-level support experience, exceptional communication skills, strong attention to detail, and the ability to manage competing priorities in a fast-paced, professional environment. 6+ years of experience as an Executive Assistant supporting senior executives, preferably within financial services, investment management, private equity, or a similar professional environment.

Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. As an administrative assistant, you'll be expected to provide administrative support to senior members of the division and perform the following duties: Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgement when dealing with sensitive information.

Morgan Stanley

Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, as well as video-conferencing and collaboration tools; demonstrated ability to use AI-enabled and automated tools responsibly to improve efficiency, support research and document preparation, and enhance the quality of work while applying sound judgment, protecting confidential information, and validating outputs. Ascot offers a competitive benefits package, subject to applicable eligibility requirements, including: Health and welfare benefits: medical (including prescription coverage), dental, vision, health savings account, commuter account, health care and dependent care flexible spending accounts, life insurance, accidental death and dismemberment insurance, work-life resources (including an Employee Assistance Program), and more.

Ascot Group Ltd

Legal Executive Assistant

The Executive Assistant provides high-level administrative and operational support to the Vice President, Business & Finance / CFO, serving as the primary point of coordination for the division. Location: Old Westbury, NY Category: Professional Job Type: Full-time Posted On: Tue Oct 20 2026 Job Description: JOB DESCRIPTION.

SUNY College at Old Westbury

Executive Assistant to Vice President, Business and Finance/CFO - SUNY Old Westbury

Episcopal Health Services Inc

Wolters Kluwer is seeking a highly organized, proactive, and detail-oriented Executive Administrative to support the Chief Information Security Officer (CISO) and the broader Information Security and technology leadership team. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom, SharePoint); familiarity with expense and travel platforms (e.g., Concur).

At Wolters Kluwer, we excel at creating content solutions for use in a professional context in the fields of health, corporate services, finance, tax, accounting, law, regulation, and education. We are professionals serving professionals and are committed to delivering essential content, software, and services to help our customers make their most critical business decisions. Utilizing the latest in information technology, we ensure that our customers have the solutions they need, when they need them, and in the media best suited to their requirements. When we achieve this, we deliver on our goal of being the market leader in content in context. Partners in Innovation Wolters Kluwer professionals are continuously engaged in an ongoing exchange of expertise and ideas with our customers about their work. This partnership in innovation is at the heart of meeting our commitment to the lawyers, doctors, nurses, tax advisors, teachers, and business executives we serve. Knowledge of their professional workflows and the ability to apply emerging technologies to make them more efficient and productive are at the heart of this partnership. Leading Positions and Brands Strong market positions are very important to our business strategies at Wolters Kluwer, and we value the leading positions we hold in most of our markets. Across all of our markets, we own strong, enduring brands in North America such as Adis International, Aspen Publishers, Bankers Systems, CCH, ClineGuide, CT Corporation, Kluwer, Facts & Comparisons, IFI Claims, Lippincott Williams & Wilkins, Loislaw, Medi-Span, Ovid Technologiesand Skolar. These brands have promised and delivered high quality information for decades, and we are committed to continuing to do everything necessary to earn, retain, and expand leadership positions in our selected markets.

Wolters Kluwer

Responsibilities include processing purchase orders, supporting project kickoff activities, and managing the creation and distribution of project and compliance documentation for healthcare systems. Create, compile, and distribute documentation to healthcare clients and agencies, including but not limited to Northwell Health, Nassau County facilities, and St.

Intelli-Tec Security LLC

Sales Administrative Assistant

clearcompany

ADAPTED_NOW

For over 70 years Global Industrial has been an industry leader providing private label and brand name industrial equipment and supplies to businesses throughout North America. Acting as the project manager for special projects, at the request of the CIO, which may include planning and coordinating multiple presentations and disseminating information.

Global Industrial

global industrial

Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, Google Meet, etc. Our speech pathology practice, with several locations throughout Long Island, is currently seeking a motivated individual to join our team.

Long Island Speech

We are seeking a highly organized and proactive Executive Administrative Assistant to provide direct support to the Chief Financial Officer and members of the senior leadership team. This individual will play an important role in managing daily priorities, coordinating activities across departments, and ensuring executives can operate efficiently.

Elite Placement Group (EPG) is a leading executive search firm that specializes in the permanent and temporary job placement of accounting, finance, administrative and human resources professionals.
We are the only staffing firm that truly understands each individual behind their resume. We meet with every single one of our candidates to get to know them as a person and as a professional, in order to make the perfect match.
We go above and beyond to wade through thousands of candidates on behalf of our clients – to find Elite talent we’re confident you’ll love.
<ul>
<li>Consultative approach</li>
<li>Comprehensive vetting process</li>
<li>Complete transparency</li>
</ul>

Elite Placement Group

Provide administrative support to the Company senior management as directed to ensure that the Company goals and objectives are accomplished, and the business runs smoothly and efficiently by: Planning and orchestrating work to ensure the senior management priorities are met, organizational goals are achieved, and best practices are upheld. Coordinate arrangements for a variety of company events, meetings, luncheons and employee team building activities or special projects both internally and externally.

Kaztronix is committed to the clients and employees we serve. Our mission is to provide the best and brightest industry talent, solutions, and services available. We have been working with various industries and clients across the United States for nearly 10 years.

Kaztronix

Executive Assistant in Stamford CT, but Hybrid in NY City till Q4 2022

5+ years of Executive Assistant or senior-level administrative experience supporting C-suite or senior executives in an established organization with multiple teams, stakeholders, and competing priorities. At PURE, this role offers significant exposure to senior leadership, important business initiatives, industry leaders, and a highly collaborative culture, with opportunities to grow the scope and impact of the role over time.

Professional Assistant Jobs in Smithtown, NY

Receptionist/Administrative Assistant Innovative Rocket Technologies Inc.

Administrative Assistant Phaxis LLC

Administrative Assistant Hofstra University

Medical Administrative Executive Assistant Tal Healthcare

Executive Assistant Dalio Family Office

Executive Assistant Episcopal Health Services

Executive Assistant St. John's Episcopal Hospital

Executive Assistant (Stamford, CT) Northbound Search

Executive Assistant Northbound Search

Executive Assistant Morgan Stanley

Legal Executive Assistant Ascot Group Ltd

Executive Assistant to Vice President, Business and Finance/CFO - SUNY Old Westbury SUNY College at Old Westbury

Executive Assistant Episcopal Health Services Inc

Administrative Assistant Wolters Kluwer

Sales Administrative Assistant Intelli-Tec Security LLC

Executive Assistant Global Industrial

Administrative Assistant Long Island Speech

Executive Assistant Elite Placement Group

Executive Assistant in Stamford CT, but Hybrid in NY City till Q4 2022 Kaztronix

Executive Assistant PURE Insurance

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