UNKNOWN

FEED

HOUR

The successful candidate will work independently, interact effectively with executives and senior management, and coordinate with internal teams, vendors, government representatives, and external stakeholders. Assist with departmental financial processes, including purchase requests, travel requests, purchase orders, P-Card payments, invoice processing, procurement activities, and general budget management.

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eTeam Inc.

Senior Administrative Assistant

jobdiva

Coordinate logistics for on- and off-site meetings, including but not limited to booking conference rooms or venues, making arrangements for catering / hospitality, organizing virtual meetings, gathering and distributing meeting materials, and providing administrative support as needed. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life.

YEAR

Helmsley

Administrative Assistant, VCSSA

ea_via_bold

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Key responsibilities include managing vendor invoicing and budget tracking, coordinating high-volume scheduling across multiple geographies, maintaining program tracking systems, and serving as the go-to resource for all firm contacts and initiative roll-out logistics.

Ropes & Gray

Legal Administrative Assistant

[AW]-iCims

Omnicom Health Market Access is a specialized market access network that helps life sciences brands navigate complexity and accelerate access for patients, providers, payers, and other healthcare decision-makers. The Executive Assistant manages executive schedules, communications, travel, expenses, meetings, and events, and serves as a trusted liaison among senior leaders, employees, clients, and external partners.

ENTUS Omnicom Health Market Access

Executive Assistant

Job Description: Omnicom Health Market Access is a specialized market access network that helps life sciences brands navigate complexity and accelerate access for patients, providers, payers, and other healthcare decision-makers. The Executive Assistant manages executive schedules, communications, travel, expenses, meetings, and events, and serves as a trusted liaison among senior leaders, employees, clients, and external partners.

Mediabrands Worldwide Inc

Process confidential personnel paperwork, including employee requisitions, pay increase forms, relocation, and termination paperwork, with a high degree of professionalism and confidentiality . The role requires strong communication skills, attention to detail, proficiency in Microsoft Office, and thorough knowledge of Oracle Purchasing and Vista Plus.

GAS Global Services

Executive Administrative Assistant

Dynamics ATS

Almstead Tree and Shrub Care Co. is a second-generation, family-owned arboriculture firm established in 1964 that services residential and commercial clients throughout the NY, NJ, and CT tri-state area. Success in this role requires strong written and verbal communication skills, exceptional organizational abilities, attention to detail, and the ability to prioritize effectively in a fast-paced environment.

Almstead Tree and Shrub Care

Administrative Assistant

Serves as the administrative face of the Chair's Office - represents Senior Department Leadership, including Chair in a professional manner in all interactions with patients, staff, and other leadership at CU and NYP. Responsible for a wide range of day-to-day managerial, organizational and operational support, and serves as a key communications link on behalf of the Departmental Administrator & other senior leaders.

Columbia University

Administrative Assistant II

The ideal candidate must possess excellent computer, administrative, and organizational skills; maintain great attention to detail; be an excellent communicator; be intuitive; and work well with a diverse group of people. We seeking a highly motivated Executive Administrative Assistant with at least 5 years of experience to support the Chairman of the Tax and Private Wealth Group.

SourcePro Search

Legal Executive Administrative Assistant (Law Firm Experience)

OTHER

Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests. Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters

Avacend

Administrative Assistant 2

Ceipal

This role is central to the smooth operation of the Journal's senior editorial leadership team: in addition to day-to-day support for the Deputy Editors in Chief, this person will serve as a trusted backup to the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor, ensuring seamless coverage whenever either is unavailable or at capacity. The ideal candidate has at least five years of experience supporting senior executives in a fast-paced environment, exercises excellent judgment with highly confidential and sensitive information, and is comfortable managing shifting priorities under tight deadlines.

Wall Street Journal

Executive Assistant, Office of the Deputy Editors in Chief

News Corp

This role requires a dynamic individual who can handle a wide variety of administrative tasks, provide personalized assistance, and maintain the smooth operation of both personal and professional affairs for the practice owner. Our doctors are not just devoted to providing outstanding patient care, but they are also keen on propelling their medical specialty forward and mentoring future orthopedic surgeons.

Hess Spine And Orthopedics

Medical Executive Assistant

The Executive Assistant serves as a trusted and proactive partner to the Director, helping to manage a complex portfolio of academic, research, faculty, and institutional priorities, and as backup to the Executive Assistant to the Chief Operating Officer and Chief of Strategic Alliances. The Executive Assistant anticipates needs, manages competing priorities, prepares the Director for high-level engagements, and ensures that commitments and follow-up actions are effectively coordinated.

Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments. This role serves as a trusted partner, enabling leadership to operate efficiently by managing complex logistics, anticipating needs, and ensuring seamless coordination across internal and external stakeholders.

<p>CIM Group is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities. CIM is a relative value investor that systematically targets investments that are priced below their long-term intrinsic value. Over time, CIM has delivered a strong risk-adjusted track record of returns by relying on its vertically-integrated team, investment discipline, and sourcing capabilities. </p>

CIM Group Inc

The successful candidate interacts with a diverse group of students, faculty, staff, and visitors at all levels within Hofstra University and acts as a liaison to forge productive working partnerships with colleagues to enhance the contributions of the office. Reporting to the Provost and Senior Vice President for Academic Affairs, the Administrative Assistant supports the Provost's office and works closely with the Provost, Senior Vice Provost, and Chief of Staff to the Provost to help achieve goals and objectives.

Hofstra University

The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.

Mindlance

Office/Administration - Executive Assistant II

Our diverse business portfolio creates opportunities to make a difference across industries and communities-inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. We provide a full package of benefits for employees - and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs.

There are few Fortune 100 companies as renowned as we are for our diverse culture, training, and career opportunities. So it should not be surprising that when you work at New York Life—whether as an agent or one of our valued corporate employees—you’re backed by unyielding support, development, and resources. Start here to discover the right career track for you.

New York Life Insurance Co

Our client, a leading healthcare provider committed to delivering exceptional patient care and innovative medical solutions, is hiring a Medical Administrative Executive Assistant to support their dynamic clinical team. The ideal candidate will demonstrate outstanding organizational skills, professional communication, and a proactive approach to managing busy schedules and complex healthcare workflows.

Tal Healthcare

Medical Administrative Executive Assistant

HaleyMarketing

Who We Are: St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically overlooked populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.

Professional Assistant Jobs in Paterson, NJ

Senior Administrative Assistant eTeam Inc.

Administrative Assistant, VCSSA Helmsley

Legal Administrative Assistant Ropes & Gray

Executive Assistant ENTUS Omnicom Health Market Access

Executive Assistant Mediabrands Worldwide Inc

Executive Administrative Assistant GAS Global Services

Administrative Assistant Almstead Tree and Shrub Care

Administrative Assistant II Columbia University

Legal Executive Administrative Assistant (Law Firm Experience) SourcePro Search

Administrative Assistant 2 Avacend

Executive Assistant, Office of the Deputy Editors in Chief Wall Street Journal

Executive Assistant, Office of the Deputy Editors in Chief News Corp

Medical Executive Assistant Hess Spine And Orthopedics

Executive Assistant Columbia University

Executive Assistant CIM Group Inc

Administrative Assistant Hofstra University

Office/Administration - Executive Assistant II Mindlance

Senior Administrative Assistant New York Life Insurance Co

Medical Administrative Executive Assistant Tal Healthcare

Executive Assistant St. John's Episcopal Hospital

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