New Brunswick, NJ30+ days ago
Essential Functions: ā¢ Perform administrative level functions to contribute to the efficient operation of the Structural Heart Program of RWJUH ā¢ Ability to perform a variety of complex task assignments, have the independent judgment required to complete assignments, and level of responsibility, technical knowledge, and confidential support required ā¢ Maintain and update detailed records, files, lists, and logs utilizing computerized and manual recordkeeping systems ā¢ Assist with managing the departmental forms, procedures, and policies ā¢ Manage and organize multiple departmental schedules that include arranging departmental meetings and appointments ā¢ Perform all scheduling of outpatient laboratory and radiological exams ā¢ Provide scheduling for consultants related to the structural heart program ā¢ Ensure results are received and reviewed by Clinical Coordinators or Physicians of the Structural heart program ā¢ Work closely with the Clinical Coordinators to ensure patient information is acquired, collated, reviewed, and prepared for upcoming office visits ā¢ Be the first line communication point for all referrals into the Structural Heart Program ā¢ Organize and track all referrals and keep accurate data base of referring physician preferences ā¢ Coordinate the administrative aspects of various interdepartmental and interagency matters (i.e., medical school staff, referring physician offices) ā¢ Perform all initial pre-certifications for Structural Heart procedures ā¢ Ensure all patients scheduled for a structural heart procedure is pre-certified before being scheduled ā¢ Intake on outpatient consults and transfers ā¢ Provide pre-consult instructions ā¢ Ensure precertification is complete for consults, testing, and procedures ā¢ Schedule outpatient assessment including labs and appropriate imaging testing ā¢ Schedule pre-surgical lab testing screening ā¢ Schedule post hospitalization visit at 1 week and 30 days to prevent early rehospitalization ā¢ Ensure policies and procedures met for full reimbursement. Qualifications: ā¢ Experience working in an acute inpatient setting ā¢ Detailed knowledge and experience in Microsoft Word for Windows, Power Point, Excel, and Outlook ā¢ Microsoft Office ā¢ Excellent communication skills, ability to meet deadlines, and manage projects ā¢ Strong anticipation skills and forward thinking, excellent communication skills ā¢ Able to interact at all levels with internal and external ā¢ Preferred: Bachelor Degree, Experience in a large academic medical center.