div>Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, inclusive living, and family support for individuals with intellectual and developmental disabilities (IDD). Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for their families.
Miami, Florida30+ days ago
This role combines executive support and personal assistance in a balanced 50/50 capacity and requires someone who can anticipate needs, stay ahead of priorities, and ensure day-to-day operations run smoothly behind the scenes. Our client, an international e-commerce company with a strong presence in the U.S. market, is looking for a proactive and highly organized Executive & Personal Assistant to support the Founder with both personal and business-related responsibilities.
We are seeking a highly organized, mature, and detail driven Executive Assistant / Personal Assistant to support a driven executive involved in real estate development, construction, and the management of multiple personal properties. This is a high trust, high expectation role that blends executive and personal administrative support with hands on bookkeeping and financial tracking responsibilities.
This role is best suited for a candidate who thrives in high-intensity, high-responsibility environments and is motivated by being a true right hand to a dynamic leader. Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO.
Fort Lauderdale, Florida21 days ago
Assists with completing and securely filing requested personal documents, assisting with completing insurance filings, medical claims and other requested document completions. * Proactively assists Executive with maintaining valid passports, licenses, vehicle registrations, membership renewals, etc.
div class="col col-xs-7 description" id="job-description">Our client is seeking a highly capable Executive Personal Assistant to support the Founder/CEO of an AI-first e-commerce technology firm with family office operations. The ideal candidate is proactive, resourceful, and outcome-oriented, with a strong ability to anticipate needs, solve problems independently, and execute at a high level.
The AIRS CDR program trains recruiters, sourcers, and talent acquisition professionals to identify and engage candidates from varied backgrounds, ensuring clients have access to the full spectrum of available talent. Lindsey Davidson is a Senior Lead Executive Recruiter at Frontline Source Group specializing in HSE (Health, Safety & Environment), Human Resources, and Administrative Executive Assistant placements nationwide.
Miami Beach, FL30+ days ago
High energy level, comfortable performing multifaceted projects in conjunction with day-to-day tactical activities • Ability to get along and work with diverse personalities; tactful, mature, flexible • Proven ability to handle confidential information with integrity and discretion • Thrives under pressure of deadlines and changing priorities • Ability to be consistent and remain determined, focused, confident, and in control under pressure • Prioritizes and models good communication skills; follows up, timely responses, proactive, and positive in approach • Above moderate to high levels in reading comprehension, writing, and speaking in English; active listening; attention to detail; critical thinking; creative problem solving; complex problem solving; and judgment • Participative management style-advocate of team concept • Ability to establish credibility and be decisive-but is able to recognize and support the family preferences and priorities to advance the organization • Results and people-oriented, with judgment to balance other business considerations • Service-oriented, but assertive/persuasive. Education & Experience:
High School Diploma or equivalent Five years experience in assisting high-profile individuals Valid drivers license required Experience in managing various levels of employees with different educational backgrounds, work style habits, and employment histories.
p>We are seeking a reliable, organized, and motivated individual to join our team as a Personal Assistant. Experience with scheduling, customer service, or office management is a plus.
As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.
Comparable or better take-home than Uber driving in Miami—with more stability, less risk, and steady hours. Seeking a reliable, organized Personal Assistant to help with a mix of personal and light office tasks.
p>ABOUT HUB INTERNATIONAL: HUB International Limited ("HUB") is one of the largest global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 21,000 employees in 600+ offices throughout North America, HUB has grown substantially, in part due to our industry leading success in Mergers and Acquisitions.
Their service offering spans strategic planning, email marketing, social media management, fundraising, branding, and web development, with a focus on building long-term relationships with purpose-led clients across multiple operating entities.
p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Bal Harbour, FL21 days ago
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Bal Harbour, FL20 days ago
b>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies.
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification.
Miami, Florida30+ days ago
A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.
p>Roles and Responsibilities The Executive Assistant will perform the following duties in a safe, productive, and effective manner: - Schedules appointments and events for CEO/President, both internal and external. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing hrtech@sharedservices.cc or calling 1-513-539-4000 and asking for HR.
ul>Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English. Maintains a wide variety of records, files, and logs related to departmental operations and activities; maintains confidential and personnel files; conducts periodic retention and purging of files in compliance with applicable guidelines.
The successful candidate will provide high-level administrative, organizational, and coordination support to executives managing international clients, airline relationships, investors, legal advisers, technical teams, and finance partners. Create, review, and complete expense reimbursement reports, including accumulating supporting documentation and reconciling travel expenses charged to corporate AMEX accounts, primarily using Concur; work with AP for timely payments and track reimbursements.
Fort Lauderdale, FL17 days ago
May screen office and telephone callers; provide front counter assistance, including accepting applications providing information, or accepting payments; respond to and resolve complaints and requests for information on policies, procedures, systems and precedents relating to assigned responsibilities. Applicants will be subject to an extensive selection and screening process, which may include, but no tbe limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen.
ul>Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules. We are seeking an exceptional Life Manager / Executive Assistant to support CEO, a high-performing individual, who owns many businesses across multiple industries.
Retail Administrative Assistant (Southeast) This role provides administrative support to the Market Vice President, Functional Team, and Store Directors within the region of 22 locations across Florida, Louisiana, Georgia, and Texas. Administrative Assistant is currently held accountable to: Fiscal Accountability: Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
Coral Gables, Florida4 days ago
The ideal candidates possess a background in international travel routing (flights, lodging, ground transit, passport/visa compliance) across multiple time zones, sound judgment, and the ability to maintain a high level of confidentiality and professionalism in all interactions. - Provide daily administrative support and assistance to senior executives and Director, including office organization, meal coordination, mail management, and scheduling of related tasks.
Coral Gables, FL15 days ago
Our approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including: - Career growth and development opportunities, with clear pathways and ongoing support.
Baptist Health is the region''s largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.
Coral Gables, FL15 days ago
Our approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including: - Career growth and development opportunities, with clear pathways and ongoing support.
Baptist Health is the region''s largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.
Our approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including: - Career growth and development opportunities, with clear pathways and ongoing support.
Baptist Health is the region''s largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties.
Plantation, FL23 days ago
li style="line-height:normal">Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings. We are searching for an Administrative Assistant to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture.
Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team, with some additional support to members of the Alastin LT anticipating needs and enabling focus on key business priorities. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology.
Fort Lauderdale, FL20 days ago
Under the U.S. Department of Educations Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. MINIMUM JOB REQUIREMENTS:
- Have successfully completed at least two (2) years of college coursework in business administration, public administration, facilities management, construction management, or a related field from an accredited college.
li>Travel & Expenses: Arranges travel and accommodations for the CEO, Board members, and staff; prepares and maintains accurate expense reports. At Banesco USA, one of our most valued assets is our enthusiastic team, which strives every day to create a world-class organization in an ever-changing world.
p>Qualifications: Required: A High School diploma is required; an Associate or Bachelors degree is preferred A minimum of 6 years related experience Advanced skills in writing, reading and speaking in English and Spanish or Portuguese This individual will have excellent verbal and written communication skills, with outstanding interpersonal skills Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook) Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required Demonstrate discipline, organization and positive "can do" attitude Capable of working well in a dynamic environment Good interpersonal relationships and a team player.
Required Skills:
• Advanced skills in writing, reading and speaking in English and Spanish or Portuguese • Excellent verbal and written communication skills, with outstanding interpersonal skills • Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook) • Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required • Discipline, organization and positive "can do" attitude • Capable of working well in a dynamic environment • Good interpersonal relationships and a team player.
Serve as a primary point of contact for internal and external stakeholders, including key clients, exercising sound judgment in prioritizing communications and ensuring timely, appropriate responses. Support client relationship efforts by identifying opportunities to connect with key clients (e.g., coordinating meetings aligned with travel, prompting outreach, and tracking follow-ups).
Coral Gables, FL10 days ago
p>Baptist Health is the region''s largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. Our approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including: - Career growth and development opportunities, with clear pathways and ongoing support.
Fort Lauderdale, FL17 days ago
The outdoors activities include, but are not limited to, moving vehicles around the police garage and/or the confiscation, meeting with vehicle owners to facilitate their return, inspecting vehicles to determine their condition and value, maintaining vehicle's tire pressure, and jump starting vehicles, when necessary. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).
Delaware North will lead stadium concessions and premium food and beverage services, delivering innovative culinary experiences that celebrate Miami's vibrant culture while elevating classic stadium favorites. Provide basic administrative support, which includes coordinating activities and meetings, preparing expense reports, processing invoices and labor sheets, updating and printing menus, and contacting team members.
Coral Gables, FL30+ days ago
The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Pembroke Pines, FL30+ days ago
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Pembroke Pines, FL30+ days ago
p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Miami Beach, FL30+ days ago
p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Coral Gables, FL30+ days ago
The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department, including handling financial documentation, data entry, scheduling, and communication tasks. With a fast and efficient way to reduce costs associated with payment processing, we help improve the speed and profitability of our customers’ businesses.