Company ConfidentialExecutive Assistant – QuickBooks experience required (On-site) Company ConfidentialExecutive Assistant – QuickBooks experience required (On-site)Birmingham, AL$65,000–$75,000 / yearFull timeQualifications:7+ years of Executive Assistant or similar experienceProficiency in QuickBooks requiredStrong understanding of basic accounting principlesExceptional organizational and multitasking skillsHigh level of discretion and attention to detailStrong communication skills and proactive mindset. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialPersonal Assistant Company ConfidentialPersonal AssistantBirmingham, ALFull timeQualificationsPrevious experience as a Personal Assistant, Executive Assistant, Office Manager, or similar role preferredStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsExperience with QuickBooks or similar platforms preferredProficiency in Microsoft Office, Google Workspace, and scheduling toolsAbility to work independently and problem-solve proactivelyHigh level of professionalism, discretion, and attention to detail. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Company ConfidentialAdministrative Assistant Company ConfidentialAdministrative AssistantHomewood, ALFull timeQualificationsMinimum of 2 years of administrative support experienceStrong organizational and multitasking abilitiesExcellent written and verbal communication skillsProficiency with Microsoft Office Suite and general computer systemsAbility to work independently and manage priorities effectivelyProfessional demeanor with strong attention to detail. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Hatch Global SearchSchool Based SLPA, Speech-Language Pathologist Assistant Hatch Global SearchSchool Based SLPA, Speech-Language Pathologist AssistantBirmingham, AlabamaSpeech-language pathology Assistants are support personnel who, following academic coursework, fieldwork, and on-the-job training, perform tasks prescribed, directed, and supervised by ASHA-certified speech-language pathologists. A speech language pathology assistant (SLPA) would assist a speech language pathologist (SLP) in assessing and treating patients with language, speech, fluency and voice disorders or impediments.
Gables Search GroupNew(School Based) SLPA, Speech-Language Pathologist Assistant Gables Search Group(School Based) SLPA, Speech-Language Pathologist AssistantGreensboro, ALAre you a passionate Speech-Language Pathologist Assistant (SLPA) ready to make a difference in the school setting? If you have a knack for supporting communication development in students and love a school environment, this might just be your dream gig!
Hatch Global SearchSpeech-Language Pathologist Assistant SLPA Hatch Global SearchSpeech-Language Pathologist Assistant SLPABirmingham, AlabamaA speech language pathology assistant (SLPA) would assist a speech language pathologist (SLP) in assessing and treating patients with language, speech, fluency and voice disorders or impediments. Assistants aid in patient care and research, implementing speech and language programs planned by the SLP, and compiling data to assess the quality of the program.
Auburn UniversityAssistant/Associate Clinical Professor Clinical Pathologist Auburn UniversityAssistant/Associate Clinical Professor Clinical PathologistAuburn University, Alabama$165,000–$180,000 / yearor equivalent) at the time employment begins, have completed residency training in clinical pathology from the ACVP (or equivalent) and be a Diplomate of ACVP (or equivalent including the European College of Veterinary Pathologists, the Royal College of Pathologists and the Japanese College of Veterinary Pathologists) or qualified to sit for the ACVP certifying examination at the time employment begins. Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
Staff IconsAP/CP Pathologist Hospital-Based Practice Staff IconsAP/CP Pathologist Hospital-Based PracticeDothan, ALThe position is based at a 300-bed hospital with a robust oncology program and high cancer case volume, providing exposure to a wide range of complex and challenging pathology cases. The hospital has a strong oncology program, resulting in a significant number of cancer and complex diagnostic cases across multiple subspecialties.
DCH Health SystemSpeech Pathologist DCH Health SystemSpeech PathologistNorthport, AlabamaPhysical activities include: Talking, hearing, bending, twisting, walking, running, kneeling, crouching, stooping, crawling, climbing, balancing, reaching, pushing, pulling, lifting, grasping, repetitive motion, standing, and/or using hands to handle, control, or feel objects, tools or controls. Overview: Responsible to complete all aspects of care for assigned patient load including evaluations, formulating plan of care, collaboration of care plans with patient/family/other disciplines, performing therapeutic interventions, education, and meeting all documentation requirements outlined in department.
TATITLEK SUPPORT SERVICES, INC.Executive Administrative Assistant TATITLEK SUPPORT SERVICES, INC.Executive Administrative AssistantHuntsville, ALWork Environment: • All work is performed on-site in accordance with DOD/MDA Policies, Directives, and Processes • Work is performed indoors with some potential risks to safety and health hazards related to electronics • Physical Requirements: • May require lifting up to 25 pounds • Requires visual acuity to use a keyboard and monitor • Travel: • Some travel may be required • Work Authorization/Security Clearance: • DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance • U.S. Citizenship is required • Additional Qualifying Factors: • Must have the ability to obtain and maintain a security clearance • In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required. briefings, papers, read- ahead) • Proficient working with government time-management procedures and systems • Expert in Microsoft Office products including Outlook, Excel, Word and PowerPoint • Excellent communication skills to include phone, office etiquette, and written skills.
Vision Centric Inc.Office Administrative Assistant (Part Time) Vision Centric Inc.Office Administrative Assistant (Part Time)Huntsville, ALPart-Time | Onsite | Huntsville, AL Vision Centric, Inc. is seeking a highly organized and detail-oriented Office Administrative Assistant to support daily administrative operations and divisional business activities. This position serves as a key administrative resource for leadership, program managers, and staff while ensuring smooth office operations and compliance with organizational procedures.
IES InfrastructureNewAdministrative Assistant IES InfrastructureAdministrative AssistantCalera, AlabamaNOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. Position Summary:Plant Power & Control Systems is looking for an Administrative Assistant to play a key role in ensuring the smooth and efficient day-to-day operations of the office.
The Goldton at Jones FarmNewAdministrative Assistant The Goldton at Jones FarmAdministrative AssistantHuntsville, ALThe duties and responsibilities of the Administrative Assistant/Concierge include serving as a Receptionist for the Community, operating the telephone system, greeting visitors, business contacts, family members, and team members, and assisting the President and Business Office Manager with correspondence, filing and other day-to-day office duties. Required Knowledge, Skills, and Abilities:Have strong organizational skills as well as the ability to follow-up, detail-oriented, ability to multi-task; prioritize projects and objectives while meeting deadlines.
The Tatitlek CorporationNewExecutive Administrative Assistant The Tatitlek CorporationExecutive Administrative AssistantHuntsville, ALExpert developing, supporting and delivering senior executive correspondence, such as decision memos, read aheads, daily updates, meeting minutes, metrics . • 6 years' executing and leading tasks associated with senior executive level, and/or general administrative support in all facets of administration.
Personnel ResourcesNewExecutive Assistant Personnel ResourcesExecutive AssistantDothan, ALPosition SummaryA Southeastern infrastructure company is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Senior Vice President of Information Technology. The ideal candidate will serve as a trusted partner to IT leadership, ensuring efficient day-to-day operations while enabling the SVP and IT team to focus on strategic initiatives.
Surge StaffingParalegal / Executive Assistant Surge StaffingParalegal / Executive AssistantVernon, AL$55,000–$70,000We are seeking a highly organized, execution-driven Paralegal / Executive Assistant to support executive leadership and manage complex real estate transactions across the Southeast and nationwide. This role is not the practice of law; however, it requires strong experience with real estate transactions, legal documentation, and coordination with attorneys, title companies, lenders, and other transaction stakeholders.
Kratos DefenseExecutive Assistant Kratos DefenseExecutive AssistantHuntsville, ALThis position provides high-level administrative and operational support to executive leadership by managing schedules, coordinating communications, organizing travel, preparing executive materials, and helping maintain efficient office operations in a fast-paced defense environment. Kratos Defense is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support senior leadership within the Weapons & Defense Solutions (WDS) organization in Huntsville, Alabama.
MCI CareersNewVirtual Executive Assistant MCI CareersVirtual Executive AssistantAlabamaMCI organically grows, acquires, and operates companies that have synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: MCI BPO, MCI BPOaaS, MarketForce, GravisApps, Gravis Marketing, MarchEast, Mass Markets, MCI Federal Services (MFS), OnBrand24, The Sydney Call Center, Valor Intelligent Processing (VIP), BYC Aqua, EastWest BPO, TeleTechnology, and Vinculum.
SMX CorporationNewExecutive Assistant (5342) SMX CorporationExecutive Assistant (5342)Huntsville, AL$28–$48 / hourThe SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. The candidate must be detail-oriented, highly-organized, and self-starting with a broad skill set to support various clerical and administrative tasks.
SMX CorporationNewExecutive Assistant (5284) SMX CorporationExecutive Assistant (5284)Huntsville, AL$25.62–$38.37 / hourThe SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
THREADED FASTENERS INCExecutive Assistant to the COO THREADED FASTENERS INCExecutive Assistant to the COOMobile, ALThe Executive Assistant to the COO is responsible for supporting the daily, weekly, and monthly operational activities of the Chief Operating Officer. The COO is a member of the Executive Team and serves on the Board of Directors, overseeing company operations in Sales, IT, Quality, Distribution, and Manufacturing.
Talladega CollegeAdministrative Assistant Talladega CollegeAdministrative AssistantTalladega, ALFull timeSupport the preparation of reports, including weekly direct reports, annual assessment reports, and Title III documentation. • Verify and submit work-study and student worker payroll hours within institutional deadlines.
Progress RailAssistant I, Executive Progress RailAssistant I, ExecutiveAlbertville, AlabamaExpertise in Microsoft Office Suite, particularly in Excel, Word, and PowerPoint; • Must be able to work well with all levels of the organization; • Must be able to handle multiple responsibilities; • Strong organizational skills; • Excellent follow-through skills and attention to detail; • Strong interpersonal skills; • Proven written and verbal communication skills; • Detail-oriented / sense of urgency / follow-through; • Ability to take initiative, to work independently, and with confidentiality. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence.
KYNY GroupRemote Office Administrative Assistant KYNY GroupRemote Office Administrative AssistantMONTGOMERY, ALRemote$22Create, format, and edit documentations, presentations, and spreadsheets using Microsoft Office or Google Workspace. Maintain organized digital filing systems in cloud platforms (Google Drive, SharePoint, Dropbox, One Drive).
The University of AlabamaNewExecutive Assistant to Head Basketball Coach - 529596 The University of AlabamaExecutive Assistant to Head Basketball Coach - 529596Tuscaloosa, AlabamaRequired Minimum Qualifications: Master's degree; OR bachelor's degree and two (2) years of complex administrative support experience; OR associate's degree and four (4) years of complex administrative support experience; OR high school diploma or GED and six (6) years of complex administrative support experience. Job Summary: The Executive Assistant to Head Basketball Coach provides high-level, confidential administrative support to a member of the executive level management of The University of Alabama to ensure that the activities and missions of the division support the overall mission of the University.
ACT1 FederalExecutive Assistant ACT1 FederalExecutive AssistantHuntsville, AL$80,000–$110,000Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security.
ReLogic ResearchNewExecutive Assistant ReLogic ResearchExecutive AssistantHuntsville, ALWe're a tight-knit team of engineers, physicists, and technical professionals solving complex challenges in national defense - and we're looking for a highly organized, discreet Executive Assistant who takes pride in keeping leadership informed and operations running smoothly. As an AS9100D-certified small business supporting the Army, Navy, Air Force, and Missile Defense Agency, our C-suite operates across engineering, manufacturing, business development, and contracts simultaneously.
DenkenSolutions IncAdministrative/ Procurement Assistant DenkenSolutions IncAdministrative/ Procurement AssistantCalera, AL, AlabamaPerform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems.
IET SystemsNewProject and Construction Administrative Assistant IET SystemsProject and Construction Administrative AssistantMobile, ALThe ideal candidate must be capable of succeeding with relative independence in a fast-paced, multi-task environment, applying project management and analytical skills coupled with sound judgment and discretion to help design and execute the many activities and sensitive matters that arise. IET Systems, is a Systems Integrator based in Mobile, AL specializing in the design and construction of perimeter security solutions and industrial & critical infrastructure for military bases, port facilities, data centers, prisons, industrial facilities, and other customers.
Araa Home Care LlcNewAdministrative Assistant Araa Home Care LlcAdministrative AssistantHuntsville, ALARAA Home Care, LLC is also a provider with The Department of Veteran Affairs (VA) Community Care Network (CCN) which is VA's direct link with community providers to ensure Veterans receive timely, high-quality care. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Johnson Service GroupNewAdministrative Assistant 3 Johnson Service GroupAdministrative Assistant 3Birmingham, ALJohnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for a highly experienced Administrative Assistant to fill a contract position in downtown Birmingham, Alabama. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software.
Thompson EngineeringAdministrative Assistant Thompson EngineeringAdministrative AssistantMobile, ALPrepare correspondence, reports, and other client-related documents from dictation, handwritten materials, and general directions. This role provides essential clerical and office support to ensure the efficient day-to-day operations of the office.
BLOC ResourcesNewAdministrative Assistant BLOC ResourcesAdministrative AssistantBirmingham, ALThe Administrative Assistant will help streamline operations, manage communications, support donor engagement, and assist with marketing efforts-allowing leadership to focus on fundraising, program development, and strategic initiatives. The Ballard House Project is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to serve as the operational backbone of the organization.
Faulkner UniversityAdministrative Assistant (Jones School of Law-Student & Career Services) Faulkner UniversityAdministrative Assistant (Jones School of Law-Student & Career Services)Montgomery, ALHowever, Faulkner University exercises a preference in employment for those qualified applicants who are members of the churches of Christ whose lifestyles are consistent with the mission of the University and with the beliefs and values of the churches of Christ. The selected individual would perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining files, and providing information to callers.
TPI Global (formerly Tech Providers, Inc.)Administrative Assistant TPI Global (formerly Tech Providers, Inc.)Administrative AssistantJasper, ALExperience in Excel knowledge, PowerPoint, and Word. Admin - 2 years+ experience preferred.
1 Resource GroupProject Administrative Assistant 1 Resource GroupProject Administrative AssistantBay Minette, ALIn this role, you will support project managers by handling various administrative tasks, ensuring smooth project operations, and contributing to overall team efficiency. 1 Resource Group is looking for a dedicated Bilingual Project Administrative Assistant to join our dynamic team.
4P ConsultingNewAdministrative Assistant 1 4P/209 4P ConsultingAdministrative Assistant 1 4P/209Birmingham, ALThe Administrative Assistant 1 provides administrative and clerical support to the Revenue Accounting Leadership Team, supporting staff located across the state. This role requires strong communication, organizational, and interpersonal skills, along with the ability to manage multiple priorities and projects efficiently.
The University of AlabamaAdministrative Assistant II - 529544 The University of AlabamaAdministrative Assistant II - 529544Tuscaloosa, AlabamaDuties for the position include, but are not limited to, greeting all visitors to the Admissions Office, participating in the recruitment of prospective students, answering admissions questions from prospective and admitted students, coordinating student visits and leading tours of the Law School, preparing and maintaining files and financial documents, and otherwise assisting the Admissions team on all admissions matters. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
ASRC IndustrialAdministrative Assistant - with Petrochem Insulation, Inc ASRC IndustrialAdministrative Assistant - with Petrochem Insulation, IncBay Minette, ALTemporaryPetrochem Insulation, Inc highly trained crews provide our customers with single-source specialty contracting solutions that cross multiple industrial construction crafts. Knowledge and experience in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), Effective written and verbal communication skills.
THREADED FASTENERS INCAdministrative Assistant/Material Certifications Specialist THREADED FASTENERS INCAdministrative Assistant/Material Certifications SpecialistMobile, ALAs an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines).
ONEPOWER ConsultingJapanese-English Bilingual Interpreter & Administrative Assistant ONEPOWER ConsultingJapanese-English Bilingual Interpreter & Administrative AssistantCullman, Alabama$50,000–$55,000 / yearPosition Summary: They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations.
Schneider Insurance Agency IncAdministrative Assistant (Part-Time) Schneider Insurance Agency IncAdministrative Assistant (Part-Time)Mobile, ALGrowth Opportunities: This position offers a pathway to long-term roles within the agency for those interested in pursuing a career in insurance, customer service, or office administration. At Schneider Insurance Agency, we pride ourselves on being a trusted local team that helps protect what matters most to families and businesses across the Gulf Coast.
SCA HealthNewAdministrative Assistant SCA HealthAdministrative AssistantBirmingham, ALThe Administrative Assistant is responsible for assisting both the Facility Administrator & Clinical Administrator with a wide range of administrative and project management functions related to the general operation of the organization and its various events as well as community/teammate/patient-related endeavors. As part of Optum, SCA Health is redefining specialty care by developing more accessible, patient-centered practice solutions for a network of more than 370 ambulatory surgical centers, over 400 specialty physician practice clinics and numerous labs and surgical hospitals.
NaphCareNewAdministrative Assistant NaphCareAdministrative AssistantMontgomery, ALMust have the ability to stand for long periods, lift and move patients (up to 50 pounds), bend, squat, reach, push, pull, walk significant distances, and perform physically demanding tasks like CPR, all while maintaining good balance and endurance throughout a shift. NaphCare is hiring an Administrative Assistant (AA)/Scheduler to join our team of medical professionals in the Alabama Department of Corrections - Montgomery Women's Work Release in Montgomery, Alabama.
Samford UniversityNewAdministrative Assistant to the Associate Dean Samford UniversityAdministrative Assistant to the Associate DeanBirmingham, ALAssist the Associate Dean in his supervisory duties with admission office staff, Global Center staff, student services staff, enrollment management staff, and doctoral program staff . Maintain accurate and functional files, including those related to personnel, students, job applicants, course evaluations, and accreditation, ensuring the security and confidentiality of sensitive information .
Hoar ConstructionAdministrative Assistant Hoar ConstructionAdministrative AssistantIrondale, ALPhysical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. + Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records.
Alabaster City SchoolsCentral Office Administrative Assistant - ACSD - Apply 2/10/2026 - 6/12/2026 Alabaster City SchoolsCentral Office Administrative Assistant - ACSD - Apply 2/10/2026 - 6/12/2026Alabaster City Schools District, ALJOB GOALS: To assist in the administration and efficient operation of the offices of the Alabaster City Schools Board of Education. Compose and type letters of transmittal and routine letters of transmittal.
Lyons HR, LLCAssistant Teacher Lyons HR, LLCAssistant TeacherEaster Seals, Selma- Dallas County and Freewill, GP Austin Location, ALFull timeThe Assistant Teacher will demonstrate competency to perform functions that include: The OSR Teacher is responsible for the planning, implementation, and coordination of a comprehensive early childhood education program. The Assistant Teacher also works with a team of other classroom Assistant Teachers, Teachers and family members to implement curriculum to achieve outcomes for children of all abilities.
The University of AlabamaNewAdministrative Assistant II - Political Science - 529605 The University of AlabamaAdministrative Assistant II - Political Science - 529605Tuscaloosa, AlabamaA candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made. Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.
Alabama Department of EducationNewAdministrative Assistant -(222 -Day)-Johnny Carr Middle School Alabama Department of EducationAdministrative Assistant -(222 -Day)-Johnny Carr Middle SchoolMontgomery, ALSpecial note: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year. Assist with various administrative and student-related activities such as registration, calling absentees, preparing reports, contacting parents, checking students in/out, and any other related tasks .