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Overview: The Staff Assistant II provides administrative support to the Utah Cooperative Fish & Wildlife Cooperative Research Unit, serves as Office Coordinator for the Wildland Resources Department, and functions as Building Coordinator for the Natural Resources building. This tradition of excellence extends to the classroom, where 232 student-athletes earned academic honors, and to the community, where USU ranked second nationally in Division I service hours, with nine teams placing in the top 10 for community service.

Utah State University

Staff Assistant II

[AW]-iCims

FULL_TIME

You will also handle paperwork, collect payments, support store accounting functions, assist fellow team members with day-to-day operations, and provide transportation assistance using the company shuttle vehicle when needed. ABOUT USNestled in the breathtaking landscapes of Utah, Dinosaur Les Schwab Tire Center stands out not just as a tire shop but as a well-respected center for exceptional service and automotive expertise.

HOUR

Dinosaur Les Schwab Tire Center

Administrative Assistant - Sales Specialist

Talent Acquisition

Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals. As an Administrative Assistant III, you will be part of the operations support team, helping keep daily workflows moving through accurate reporting, documentation, scheduling support, and professional customer communication.

Manpower

Administrative Assistant

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Support travel coordination for other leadership-level team members as needed, aligning seamless logistics with macro-level SEG leadership initiatives, C-Suite trips, corporate events, and off-sites. Attend key meetings to capture detailed notes, actionable takeaways, and facilitate structured postmortem summaries for meetings, key events, and milestone initiatives.

Utah Jazz

Administrative Assistant to the Chief Commercial Officer

VP Area Academic Affairs Department 00161 - College of Education-Dean Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $39,300 - $68,349 Close Date 01/08/2027 Priority Review Date (Note - Posting may close at any time) Job Summary. The ideal candidate will have superior scheduling and organizational skills, be capable of working independently on projects from conception to completion, and thrive in a fast-paced environment where they must meet deadlines and produce high-quality work under pressure.

YEAR

<p>The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah! </p>

University of Utah

Executive Assistant

The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows. Coordinate logistics for internal and external meetings, including travel arrangements and event planning.

HK Tech

Administrative Assistant (Operations Support)

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Ability to multitask Ability to follow up and ensure timely completion of projects and tasks Construction experience a plus but not required Grant and/or government programs experience a plus, not required Customer service experience a plus Excellent communication skills Critical thinking and problem-solving skills Open to all forms of communication Basic knowledge of computers, Word, Excel, Google Docs Experience with software programs such as Sonar, Busy Busy, and ClickUp a plus Experience using AI tools for reporting Must be able to pass a background check and have a valid drivers license. This role provides day-to-day administrative and office support for the team responsible for our fiber construction, splicing, drill crews, and tower operations - keeping schedules, records, and communications running smoothly so our field teams can focus on building and maintaining our network.

Infowest Inc

Infrastructure Coordination Assistant

Dispatchers monitor radio transmissions, demonstrate an understanding of terrain and operations, remain aware of current conditions and placement of resources across the mountain, assist in facilitating timely incident response, and prepare and maintain accurate records of operations and communications. Employees may encounter risks related to medical care, accident and emergency scenes, road and rescue conditions, violence, theft, fire suppression, and other known or unforeseen hazards, and are responsible for acting within their training to ensure their own safety and the safety of others.

Sundance Mountain Resort

Ski Patrol Dispatcher I

VP Area U of U Health - Academics Department 00848 - Pediatric Administration Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $47,600 - $84,249 Close Date 12/11/2026 Priority Review Date (Note - Posting may close at any time) Job Summary. Serving as a key liaison, this position collaborates with division fellowship directors and coordinators, trainees, the Graduate Medical Education (GME) Office, and Primary Children's Hospital (PCH) to support the success of educational programs and initiatives.

PS Manager, Program(s)

Job Description: Administrative Assistant Job Title: Administrative Assistant Location: Sandy, UT 84070 (The Hive) Reports to: SVP of Operations Department: Administration FLSA Status: Non-Exempt Job Purpose The Administrative Assistant contributes to the success of the company by providing administrative support to ensure efficient operations in the office. This role handles organizational and clerical tasks, supports executives with scheduling, manages information confidentially, and ensures smooth office workflows.

ALKEME Insurance

Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through. Responsibilities: Performs reception duties at entrance to Northrop Grumman's Hill AFB office; welcomes visitors, keeps visitor log sheet, maintains badging, etc.

PROLIM Global Corporation

Administrative Assistant 3

About the role: The Senior Administrative Assistant provides administrative assistance for team members and handles confidential tasks for leadership team. Our Culture: Our team members define and shape our culture - an environment that welcomes innovative ideas, fosters integrity, and creates a sense of community and belonging.

General Motors Financial Company, Inc.

Sr Administrative Assistant - GM Financial Bank

This intermediate level individual contributor role performs a wide variety of administrative tasks to support a work group, department/area, or one or more organization leader such as a manager or director. To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.

Jobsultant Solutions

Sr. Administrative Assistant (Remote)

SUMMARY OF RESPONSIBILITIES: The Administrative Assistant duties include: answering phones calling employees to sign up for trainings held at the office calling references on potential new employees filing send out monthly MPRs and financial statements to Support Coordinators maintain confidentiality with paperwork handled and any other duties as assigned by Human Resources and the Area Director. Chrysalis Provides support for people that have developmental disabilities to help them gain greater independence by making a difference daily in applying the five Chrysalis Values: Respect, Safety, Fun, Mentoring and Accountability.

Chrysalis Utah LLC & Chrysalis Nevada LLC

Administrative Assistant / Filer

As a Behavior Analysts Administrative Assistant, you will work closely with our Behavior Analysts in conducting observations, collecting data, organizing information, creating token boards or other supplemental materials, and assisting with communication among team members. You would also spend time in our residential home settings and day programs, asking staff questions about the behavior programs they are implementing, verifying data collection procedures, and talking with the individuals we serve.

Behavior Analyst Administrative Assistant

We build on these strengths by making city government more transparent and efficient, expanding diverse and affordable housing, revitalizing local business districts, and investing in smarter infrastructure and transportation. Employees also receive great perks: free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, a 4/10 work schedule, and others.

City of Provo, Utah

Senior Administrative Assistant - Planning Division

It is a top-10 engineering school and the No. 1 program in Texas that includes 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy, manufacturing and health care. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

The University of Texas at Austin

Graduate Administrative Assistant - Texas Inventionworks, Cockrell School of Engineering

In this role, you will be responsible for all preconstruction activities on large volume water projects, including developing preliminary budgets, value engineering, preconstruction schedules, procurement plan, prequalification of subcontractors, detailed take-off and estimating, definition of bid package scopes, the subcontractor/supplier bidding process, evaluation of bids, presentation of detailed estimates of the work, evaluation of alternatives and comparative studies. Education & Years of Experience: Bachelor of Science Degree in accredited construction-related curriculum, such as Civil Engineering, Construction Management, or equivalent plus 5 years of experience; or 8 years of relevant experience To thrive in this role, you'll need: Water & Wastewater Construction experience Ability to understand owner/engineer requirements with conceptual ability to work with minimal information.

The Haskell Co

Preconstruction Manager - Water & Wastewater

The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients in real estate, construction and consumer finance litigation. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

Ballard Spahr

Legal Administrative Assistant

This position serves as the day-to-day coordinator for center communications and promotional campaigns, including writing content for social media and newsletters, writing and updating website content, designing digital assets, and organizing promotional materials. Manages tabling logistics: packs event supplies, loads vehicles, transports materials, sets up and breaks down display booths and banners, and actively staffs tables to interact with attendees and distribute center resources.

Office Coordinator Jobs in Utah

Staff Assistant II Utah State University

Administrative Assistant - Sales Specialist Dinosaur Les Schwab Tire Center

Administrative Assistant Manpower

Administrative Assistant to the Chief Commercial Officer Utah Jazz

Executive Assistant University of Utah

Administrative Assistant (Operations Support) HK Tech

Infrastructure Coordination Assistant Infowest Inc

Ski Patrol Dispatcher I Sundance Mountain Resort

PS Manager, Program(s) University of Utah

Administrative Assistant ALKEME Insurance

Administrative Assistant 3 PROLIM Global Corporation

Sr Administrative Assistant - GM Financial Bank General Motors Financial Company, Inc.

Sr. Administrative Assistant (Remote) Jobsultant Solutions

Administrative Assistant / Filer Chrysalis Utah LLC & Chrysalis Nevada LLC

Behavior Analyst Administrative Assistant Chrysalis Utah LLC & Chrysalis Nevada LLC

Senior Administrative Assistant - Planning Division City of Provo, Utah

Graduate Administrative Assistant - Texas Inventionworks, Cockrell School of Engineering The University of Texas at Austin

Preconstruction Manager - Water & Wastewater The Haskell Co

Legal Administrative Assistant Ballard Spahr

Program Assistant III Utah State University

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