NewHospital Practice Coordinator JobotHospital Practice CoordinatorSan Francisco, CA$21ā$24 / hourConsistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
NewSenior Marketing Proposal Coordinator - AEC JobotSenior Marketing Proposal Coordinator - AECSunnyvale, CA$90,000ā$110,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With offices in Northern California, Los Angeles, and San Diego, we are one of the top-rated High-End Commercial GCs in California and were voted an ENR Contractor of the Year!
NewOffice Administrator Vaco LLCOffice AdministratorSan Francisco, CA$30ā$32Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individualās skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
Faculty Programs and Events Coordinator Talent Software ServicesFaculty Programs and Events CoordinatorStanford, CA$38ā$41 / hourFull timeEvent planning and coordination (60%)Plan and implement workshops, programs, and events according to project goals, budgets, and timelines, including coordination of logistics, e.g., venues, event services/AV/equipment, catering, and travel and accommodations for speakers. 1) Experience planning events and/or professional or educational programs and the ability to coordinate them independently from start to finish; 2) excellent organization and time management skills; and.
retail department coordinator TJ Maxxretail department coordinatorCupertino, CA$19.70ā$20.20 / hour
NewProject Coordinator IV (AI Implementation) BC ForwardProject Coordinator IV (AI Implementation)Sunnyvale, CAFull timeThe ideal candidate will have strong experience in AI agent skill development, prompt engineering, and workflow orchestration and a proven ability to deliver reliable, adoptable AI-powered solutions from requirements through deployment. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
Legal Administrative Assistant (Corporate Experience) Page GroupLegal Administrative Assistant (Corporate Experience)Redwood City, CA$75,000ā$135,000 / yearFull timeThis top firm is seeking a Legal Administrative Assistant to provide high-quality support to a Partner and attorneys in the Corporate practice division in their Redwood City office. This global law firm is consistently top ranked across many practice groups, and is known for their collaborative culture, dedication to implementing top technology, and continuous upskilling of their employees.
Long Term Care Coordinator - 166725 A-Line Staffing Solutions LLCLong Term Care Coordinator - 166725Alameda, CA$40ā$40 / hourIf you think this Long Term Care Coordinator position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting! Collaborate with hospitals, SNFs, providers, vendors, and internal clinical teams.
Front Office Coordinator and Administrative Assistant Corey S Maas Md A Medical CorporatiFront Office Coordinator and Administrative AssistantSan Francisco, CaliforniaOur on-site medical day spa, The Appearance Care Center, fully staffed with aesthetic nurse specialists, is a vision of elegance where state-of-the-art technology merges seamlessly with the artistry of non and minimally invasive treatments. Founded by facial plastic surgeon Corey S. Maas, MD, The Maas Clinic of San Francisco is easily accessible and offers convenient in-building parking in the Pacific Heights district, with a second office located in beautiful Lake Tahoe.
Executive Assistant & Office Coordinator Spring HealthExecutive Assistant & Office CoordinatorSan Francisco, CA$94,350ā$125,000 / yearSpring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. With outcomes independently validated by JAMA Network Open and the Validation Institute, Spring Health reaches more than 170 million people worldwide through leading employers, health plans, and partners.
Executive Assistant & Office Coordinator Spring Care IncExecutive Assistant & Office CoordinatorSan Francisco, CA$94,350ā$125,000 / yearSpring Health is seeking a highly organized, proactive, and service-oriented Executive Assistant / Office Coordinator to support key leaders in our San Francisco office while helping create a seamless in-office experience for employees and visitors. Research shows that women and people from historically underrepresented communities often hesitate to apply for roles unless they meet every qualification compared to other similarly-qualified candidates.
Front Office Coordinator and Administrative Assistant COREY S MAAS MD A MEDICAL CORPORATIFront Office Coordinator and Administrative AssistantSAN FRANCISCO, CAAn internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Passport Office Coordinator California State UniversityPassport Office CoordinatorSan JosƩ, CAJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The Passport Office Coordinator plays a vital role in supporting San JosƩ State University's Passport Acceptance Facility, serving students, faculty, staff, and community members through accurate, compliant, and customer-focused passport services.
Office Coordinator M. Arthur Gensler Jr. & Associates IncOffice CoordinatorSan Jose, CA$32.50ā$38.95 / hourAt our office size, our Office Coordinator is a Coordinator, who is at the heart of our office and project activities, serving as ambassadors for their teams, a trusted liaison between directors and principals, and the organizational nucleus that helps keep projects and studios moving forward. Coordinate and communicate with vendors to resolve issues such as light bulb replacement, supply replenishment, and minor touch-ups; serve as the primary liaison with building management for maintenance issues, access, and safety procedures.
Office Coordinator UnisonOffice CoordinatorSan Francisco, CAPerks of the Unison employee include: competitive salaries, 100% paid medical and dental benefits, generous PTO policy, paid parental leave program, and fantastic downtown SF and Omaha locations, as well as being an integral part of a well-funded market leader with incredible momentum. Serve as the primary point of contact for employees, visitors, and external partners by answering phones, managing mail and deliveries, and maintaining a professional and welcoming office environment.
Business Office Coordinator United Surgical Partners InternationalBusiness Office CoordinatorSan Ramon, CA$30ā$37 / hourThe Business Office Coordinator (BOC) assists the Business Office Manager in the day-to-day operations of the business office, ensuring efficient and smooth management of Registration and Medical Records departments. Adverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.
Academic Office Coordinator (Administrative Analyst/Specialist- Exempt I, Range 2) - Physics & Astronomy California State UniversityAcademic Office Coordinator (Administrative Analyst/Specialist- Exempt I, Range 2) - Physics & AstronomySan Francisco, CA$63,288ā$67,164 / yearProcess department personnel transactions including appointments of temporary lecturer faculty (10-15), graduate teaching assistants (25-30), and student employees (student assistants, graders, research assistants, office and stockroom assistants) (20-25). Plan regular and special events (e.g., weekly colloquiua, student welcome events, graduation celebrations, and other special events), including creating of flyers and/or emails to advertise events, securing room reservations, acquiring AV support, purchasing food and/or securing catering orders, purchasing decorations.
Front Office Coordinator Mindpath HealthFront Office CoordinatorSan Francisco, CaliforniaThis role delivers consistently friendly, high-quality customer service across all patient interactions, helping to create a welcoming, safe, and patient-centered environment. Today, we operate in more than 100 locations across six states, providing a full range of psychiatric and therapy services via in-person and telehealth appointments.
Office Coordinator, Graduate and Family Housing University of CaliforniaOffice Coordinator, Graduate and Family HousingSanta Cruz, CAAs a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, capital planning, dining services, conference services, early education services, and business and financial analysis for these areas.
Office Coordinator Trinity Life SciencesOffice CoordinatorSan Francisco, CAEssential Functions Office Management (75%): ā¢ Managing the front desk, greeting and escorting all visitors and pre-screening solicitors ā¢ Maintaining shared company voicemail & email inboxes and forwarding any messages ā¢ Managing shipping and receiving ā¢ Ordering office supplies ā¢ Handling catering requests, ie: ordering, set up & breakdown for company meetings ā¢ Shared office space oversight including kitchen and conference room organization, cleanliness and reporting of facility problems ā¢ Visiting both current and the new office onsite in San Francisco to check on the new builds progress and needs. Trinity's salary bands account for a wide range of factors that are considered in making compensation decisions including but not limited to skill sets and market demand for skills; level of experience and training; specific qualifications, performance, time in role/company, geographic location, and other business and organizational needs.
Business Office Coordinator Leisure Care LLCBusiness Office CoordinatorLivermore, CAOur teams work together to bring premier dining, personalized fitness, and engaging activities to older adults while also making a profound difference in the lives of our residents and their families. The Business Office Coordinator is responsible for keeping accurate financial records for the community and coordinating the community business office in partnership with the General Manager.
Office Coordinator DPR Construction IncOffice CoordinatorSilicon Valley, CA$82,000ā$93,000 / yearPlan and manage office events and internal celebrations - including Town Halls, holiday parties, community initiatives/charitable work events, wine bars, happy hours, family picnics, and vendor gatherings-by coordinating with facilities, caterers, and vendors, as well as handling decor and supply orders. DPR Construction is seeking a self-motivated, organized, and personable Office Coordinator with 5+ years of successful experience within an administrative/support function in a fast-paced or high-volume environment to oversee the day-to-day functions of our Santa Clara office.
Workplace/Office Coordinator Windfall Data IncWorkplace/Office CoordinatorSan Francisco, CA$75,000ā$100,000 / yearKeep the kitchen and lunch area tidy and running by preparing coffee, loading/unloading the dishwasher, and ordering/stocking snacks and drinks, managing the daily lunch service via our vendor (Forkable). Powered by best-in-class machine learning and artificial intelligence, Windfall activates insights into workflows that engage the right people for each respective organization.
Office Coordinator Quadric io IncOffice CoordinatorBurlingame, CALicensed as IP, the architecture is targeted to run neural network (NN) inference workloads in a wide variety of edge and endpoint devices, ranging from battery operated smart-sensor systems to high-performance automotive or autonomous vehicle systems. Unlike other neural engines in the industry today that can only accelerate a portion of a machine learning graph, the Quadric GPNPU executes both NN graph code and conventional C++ DSP and control code.
Office Coordinator Air AppsOffice CoordinatorSan Francisco, CaliforniaBorn in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco weāve remained self-funded while reaching over 100 million downloads worldwide. Weāre a family-founded company on a mission to create the worldās first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live.
Office Coordinator quadric, IncOffice CoordinatorBurlingame, CA$65,000ā$85,000Licensed as IP, the architecture is targeted to run neural network (NN) inference workloads in a wide variety of edge and endpoint devices, ranging from battery operated smart-sensor systems to high-performance automotive or autonomous vehicle systems. The actual base salary offered will depend on a number of factors, including the specific level of the role, years and depth of relevant experience, technical skills and competencies, the criticality of the role to the business, internal equity, and work location.
Office Coordinator Atomic SemiOffice CoordinatorSan Francisco, CaliforniaBe the face of the office ā greeting guests and candidates, ensuring every visit feels seamless from room setup to catering to last-minute logistics. If youāre proactive, detail-driven, and thrive on keeping the office running like clockwork while solving problems on the fly and keeping things seamless, this role is for you.
Office Coordinator $23/hr Veterans Sourcing GroupOffice Coordinator $23/hrSan Francisco, CAResource's typical working day | What You'll Do: ā¢ Mailing Tasks: Handling incoming and outgoing mail, preparing documents for distribution, and ensuring timely delivery. ā¢ Employee Support: Assisting with employee inquiries, providing general administrative support, and helping resolve routine concerns.
Office Coordinator (Contract) New Relic IncOffice Coordinator (Contract)San Francisco, CARemote$29ā$36 / hourManage end-to-end mailroom operations, including FedEx label creation for other teams, receiving company mail, date-stamping, and digitizing incoming correspondence to ensure accurate and timely distribution to appropriate departments. This role must develop and maintain positive relationships with key internal partners and provide a high level of care and customer service to multiple stakeholders (employees,guests, vendors etc).
Office Coordinator Z & L Properties IncOffice CoordinatorSan Jose, CAOrganizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order. Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
Senior Office Coordinator Anaplan IncSenior Office CoordinatorSan Francisco, CA$57,000ā$76,000 / yearAt Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.āÆāÆ .
Office Coordinator IconiqOffice CoordinatorSan Francisco, CaliforniaWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clientsā lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQās Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].
Analyst, Office Coordinator ICONIQ Capital, LLCAnalyst, Office CoordinatorSan Francisco, CA$33.65ā$40.86 / hourThere are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Were seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace.
Executive Assistant / Office Operations Coordinator Evolve Talent PartnersExecutive Assistant / Office Operations CoordinatorSan Francisco, CAOur client, a highly respected investment management and advisory firm, is seeking a polished, service-oriented Executive Assistant to support senior leadership and help oversee day-to-day office operations in San Francisco. The ideal candidate thrives in a fast-paced professional environment, enjoys wearing multiple hats, and takes pride in delivering an exceptional experience for colleagues, clients, and visitors.
Business Office Coordinator Sunrise Senior LivingBusiness Office CoordinatorDublin, CAThe Business Office Coordinator (BOC) is responsible for assisting the community with business administration, human resources, and system related business processes such as, Payroll and Human Resources Administration, Recruitment Administration and Process, Information Monitoring/Process and Systems, Financial Systems Close and Management, Business Processes-Key Controls, Technical/Professional Knowledge, and Quality Assurance. Partner with leadership team by championing the overall recruitment process; process candidates in the ATS system and perform background screenings, license verifications, and other required screenings/verifications per applicable federal and state laws/provincial labor/labour laws and Sunrise policy.
Dental Front Desk Patient & Office Coordinator (Experienced Only) Serene DentalDental Front Desk Patient & Office Coordinator (Experienced Only)Fremont, California$25ā$30Hands-on leadership opportunity for a person with excellent communication skills & dental front office experience to grow while having fun and working closely with the doctor and other staff to deliver office goals. Responsibilities include all dental front desk tasks including the following:Manage the patient schedule, take calls, and recall patients.
Office Coordinator OBE Worldwide LLCOffice CoordinatorSan Francisco, CA$25ā$35 / hourThis position is responsible for supporting day-to-day office operations, including facilities coordination, vendor management, supply and inventory oversight, workspace upkeep, and employee experience initiatives. For more than 30 years, we''ve partnered with iconic brands - including Nike, the NFL, JPMorganChase, Meta, Sephora, Starbucks, and Converse - to build community, create cultural relevance, and drive measurable business impact.
Front Office Coordinator HealthSource Chiropractic of PleasantonFront Office CoordinatorPleasanton, CA$20ā$24 / hourWe are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. Youāll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances.
Front Office Coordinator California State UniversityFront Office CoordinatorSan JosƩ, CAJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority.
Front Office Coordinator HealthSource ChiropracticFront Office CoordinatorPleasanton, CaliforniaAccess ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services.
Patient Coordinator/Front office Manager Corey S Maas Md A Medical CorporatiPatient Coordinator/Front office ManagerSan Francisco, CaliforniaOur on-site medical day spa, The Appearance Care Center, fully staffed with aesthetic nurse specialists, is a vision of elegance where state-of-the-art technology merges seamlessly with the artistry of non and minimally invasive treatments. Founded by facial plastic surgeon Corey S. Maas, MD, The Maas Clinic of San Francisco is easily accessible and offers convenient in-building parking in the Pacific Heights district, with a second office located in beautiful Lake Tahoe.
NewCorporate - Board Liaison & Office Operations Coordinator (Hybrid in Alameda / SF Bay Area) Transforming Age AssociatesCorporate - Board Liaison & Office Operations Coordinator (Hybrid in Alameda / SF Bay Area)Alameda, CaliforniaSuccess in this role requires the ability to manage multiple priorities, build strong working relationships, and provide consistent, high-quality support across board governance, committee coordination, meeting logistics, communications, records, and day-to-day office operations. High degree of digital literacy, including proficiency in the Microsoft 365 product suite and other web-based applications, experience using AI tools (e.g., Copilot, ChatGPT, or similar), and motivation to improve processes and outcomes through thoughtful use of digital tools.
HR Coordinator & Office Administrator Onsite Innovusion IncHR Coordinator & Office Administrator OnsiteSunnyvale, CACompensation: $20-$30/hour (based on experience) Key Responsibilities HR Coordination Support recruiting efforts, including interview scheduling, candidate coordination, and resume screening Maintain and update applicant tracking systems (ATS) and candidate records Assist with onboarding and offboarding processes Provide general HR administrative support Office Administration & Operations Serve as the front desk contact, greeting visitors and handling calls professionally Oversee daily office operations to maintain a clean, organized, and efficient workplace Coordinate facilities, vendors, and maintenance requests Manage office supplies, inventory, mail, and deliveries Support internal meetings, events, and team needs Ensure a safe, welcoming, and functional office environment Additional Support Maintain accurate records for inventory and office-related documentation Assist with ad hoc projects and administrative tasks as needed Qualifications Bachelor's degree in HR, Business Administration, or related field 1-3 years of experience in HR coordination, office administration, or similar roles Familiarity with recruiting processes and ATS systems Strong organizational and multitasking skills with attention to detail Excellent communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to lift up to 30 lbs and work onsite full-time in Sunnyvale, CA Self-motivated with a proactive, "roll-up-your-sleeves" attitude Authorized to work in the U.S. Preferred Qualifications Experience in a startup or fast-paced environment Familiarity with HR systems and onboarding processes Experience supporting office or facilities management Where is this role located? Seyond is a leading global provider of image-grade LiDAR technology, powering a safer, smarter and more mobile world across the automotive, intelligent transportation, robotics and industrial automation sectors.
Coordinator: College & Career Pathways - Office of Linked Learning (2026-27) Oakland Unified School DistrictCoordinator: College & Career Pathways - Office of Linked Learning (2026-27)Oakland, CASupport, mentor and assist College and Career Pathway Coaches in their work with pathway teams of teachers to develop the essential elements of a high quality college and career pathways including student outcomes-driven practice, equity and access, program of study, learning and teaching, work based learning, personalized student support and pathway leadership. PHYSICAL REQUIREMENTS: Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.
Front Desk/Patient Care Coordinator (Physical Therapy Office) iMotion Physical TherapyFront Desk/Patient Care Coordinator (Physical Therapy Office)Los Gatos, California$19ā$22Administrative duties will include providing the highest level of customer service, greeting and scheduling patients, answering phone calls, as well as handling various other administrative tasks. COMPANY HISTORY: iMotion Physical Therapy is proud to serve east bay and south bay community with top notch service and patient care.
Office & Soft Services - Workplace Exp Coordinator Veterans Sourcing GroupOffice & Soft Services - Workplace Exp CoordinatorPalo Alto, CAAs a Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. They are responsible for providing world-class customer service to the clients and visitors of a designated building.
Office Administrative Coordinator, Part Time (Redwood City, CA) Anomali IncOffice Administrative Coordinator, Part Time (Redwood City, CA)Redwood City, CA$25ā$35 / hourCompany Description: Anomali, headquartered in Silicon Valley, delivers the first Intelligence-Native Agentic SOC Platform - unifying a security data lake, the world's largest IOC repository, threat intelligence, and agentic AI into a single modern experience. As part of the People team, you will provide essential onsite support at our Redwood City, CA headquarters, keeping daily operations running smoothly and creating a welcoming environment for employees and visitors.
Coordinator, Office Services Baker Tilly Advisory Group, LPCoordinator, Office ServicesSan Francisco, CaliforniaBaker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.