Office Coordinator Jobs in Portland, OR
CFS
$60000 - $70000
Portland, OR
Our client is a well-established organization whose office is adjacent to a beautiful nature preserve surrounded by walking trails, ponds and city parks: “We are surrounded by nature in such a beautiful way it makes anything you do here feel energizing.”. Day-to-day bookkeeping, including Accounts Payable and Accounts Receivable using online bill pay.
Lennar Corporation
$12.57 - $24
Vancouver, WA
Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. May require the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
Providence Health and Services
$53.19 - $82.58
Oregon City, OR
This may include investigation of quality of care issues, reviewing and revising policies and procedures, surveying clinics for environment of care, infection control and clinical risk processes, teaching principles of safety and risk plus performing other duties related to safety, compliance and risk management. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington.
TJ Maxx
$17.3 - $17.8
Portland, OR
Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
Medline Industries - Transportation & Operations
Gresham, OR
Run regular and ad hoc reports from the system Manage logistics for training activities including: Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering. Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The Salvation Army Northwest Division
$19.67 - $19.68
Vancouver, WA
Health Insurance: Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area. * Submit office supply orders to the executive assistant and maintain the copy rooms in both buildings for daily operational and corps needs.
Compass Oncology
Vancouver, WA
As a member of The US Oncology Network, one of the nation's largest community-based cancer treatment and research networks, Compass Oncology participates in leading-edge clinical trials through US Oncology research, which has helped develop 89 FDA approved cancer therapies. Compass Oncology team brings together leading cancer experts in the fields of surgical, medical and radiation oncology, pathology and palliative care to provide the most comprehensive cancer care possible and an even more cohesive patient experience.
Cambia Health Solutions
Vancouver, WA
As a member of the Clinical Program Management team, the Clinical RFP Coordinator & Communications Specialist partners with the Marketing and Sales teams by representing clinical areas of the company in business acquisition and retention opportunities. What You Will Do at Cambia: * Facilitates responses to RFPs, RFIs, and surveys for clinical areas in collaboration with sales bid response teams and other divisions to ensure timely delivery of high-quality responses.
Vancouver Housing Authority
$26.24 - $27.55
Vancouver, WA
Builds and maintains strong relationships with key stakeholders, including direct service providers, government agencies, Persons with Lived Experience of Homelessness (PLEH) advisory groups, and housing providers. Develops community feedback and communication loops to collect broader community input in strategic direction, ensure the community is read into progress, and build PLEH input into the community’s decision-making structures.
Audiology Services Company dba HearingLife
Vancouver, WA
Who is HearingLife: HearingLifeis a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904.HearingLifeoperates more than 600 hearing care centers across 42 states. Hearing Instrument Specialist Apprentice Program: Learn how to be a Hearing Aid Specialist by completing clinical hours alongside a trained professional.
Clark College
$3477 - $4632
Vancouver, WA
Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. Clark College’s Office of People and Culture supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice.
Neil Jones Food Company
$26.5 - $29
Vancouver, WA
This role will be responsible for processing monthly and quarterly auto-promotions & allowances, process deductions, award commercial bids as needed, extracting web-based vendor data as needed, and maintaining contact list for all promotional payees at our corporate headquarters in Vancouver, WA. Ability to pass a Math and Excel Skills Assessment, a pre-employment drug test, background check including employment and educational verification, and to work extended schedule during the fresh pack season, typically July to early October.
MacKay Sposito
$35 - $42
Vancouver, WA
This individual leads proposal preparation, supports high-value pursuit strategies, coordinates regional marketing efforts, and contributes market intelligence to inform decision-making. The Senior Marketing & Business Development Coordinator serves as a strategic partner in advancing the firm's growth goals in key markets, with a focus on the Energy Market sector.
Compass Oncology
Vancouver, WA
As a member of The US Oncology Network, one of the nation's largest community-based cancer treatment and research networks, Compass Oncology participates in leading-edge clinical trials through US Oncology research, which has helped develop 89 FDA approved cancer therapies. If you are a dedicated, team-oriented, patient-centered individual looking for an opportunity where you are proud of what you do, work hard, have fun, want to learn and go home at the end of the day knowing you made a difference in the lives of our patients; Compass Oncology is the place for you!
JLL
Vancouver, WA
What this job involves: The Senior Operations Coordinator supports day-to-day site operations by coordinating operational activities, communications, readiness efforts, and administrative execution across facilities and workplace support services. What your day-to-day looks like: Coordinate daily operations and service activities- Track service requests, site tasks, and operational priorities to ensure timely execution under Assistant Facilities Manager direction.
American Workforce Group, Inc.
Vancouver, WA
American Workforce Group has partnered with a premier, locally owned patio paver company serving Thurston, Pierce, Lewis, and Clark Counties looking for a high-energy Inside Sales & Office Coordinator. If you are a natural "people person" who loves starting conversations and stays organized behind the scenes, this role offers incredible earning potential and professional growth!
The Salvation Army
Vancouver, WA
Rate: $19.67 USD per hour Description Position: Front Office Coordinator Status: Non-Exempt|Regular Full Time Supervisor: Business Administrator Compensation: $19.67 per hour Department Head: Corps Officers Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Seasonal Duties:- Assist with the Angel Tree program in the intake, data collection, reporting, correspondence, and distribution process.- Assist seasonal red kettle campaign through organizing and maintaining volunteer contact list.-
Verstela
$20.81 - $24.05
Vancouver, WA
Position Overview: In this role, you'll be the first point of contact for all visitors (and callers), and you'll play an essential role in helping the office run smoothly and efficiently, you'll set the tone for the initial impression people have of the office. If you're passionate about making a difference and want to be part of an organization that's consistently in the top 2% of staffing companies nationwide, we invite you to join us on our mission of creating success stories daily.
Automation and Control Strategies Group, INC. dba ACS Professional Staffing
Vancouver, WA
Applies technical expertise in mechanical site and building systems, including water wells/utility service, sanitary sewer, plumbing, compressed air, fire protection (detection/suppression), heating, ventilation, & air conditioning (HVAC), radon mitigation, diesel & propane engine generators (EG) and fuel tanks, and lifts, hoists, & cranes. * Evaluates design quality through technical review of project design, specifications, plan and schedule, and recommending actions to assure minimal design modifications during construction.
Clark College
$3477 - $4632
Vancouver, WA
In support of the Behavioral and Social Sciences divisions, act as liaison between the following college departments; Facilities, Bookstore, Security, Business Services, Environmental Health and Safety, ComMark, Office of People and Culture, Information Technology, Library, Teaching and Learning Center, eLearning, Tutoring Services, Office of Instruction, Academic Services, and Student Affairs including Enrollment Services, Registration, Financial Aid, Advising, Entry Services, Workforce Education, Veterans Resource Center, Disability Access Center, and Counseling Health Center. Serve as administrator of the SOFA EvaluationKIT process, build quarterly project for student evaluations of unit faculty, compile and input data, monitor response rates, download reports upon project completion, and distribute report summaries in accordance with established schedule and save results per established unit procedures and forward on to division chair as appropriate maintaining confidentiality.
Potelco, Inc.
$29 - $31
Tigard, OR
Update company data and phone rosters • Assist with data entry, document preparation, and report generation • Provide administrative support to leadership and staff as neededEvent Planning & Coordination• Support event planning and coordination, including logistics, scheduling, and execution of internal events • Order and coordinate lunch catering for meetings, trainings, and internal events • Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking suppliesOffice Operations & Management• Assist with office management functions to ensure smooth daily operations • Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas) • Order and manage business cards and office stationery as needed. Minimum Qualifications:• High school diploma or equivalent required; associate’s degree or administrative certification preferred • Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role • Strong customer service skills with a professional, approachable demeanor • Exceptional attention to detail, organizational skills, and time management • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment • Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus • Experience in facilities, vendor coordination, or event planning is a plus • Basic familiarity with IT support processes or systems is a plus.
Ultimate Staffing Services
$60000 - $70000
Portland, Oregon
This role ensures the smooth day-to-day functioning of the office, supports senior leaders with complex administrative needs, and helps implement systems and processes that improve efficiency, organization, and compliance. The Office Manager / Senior Administrative Assistant provides high-level administrative, operational, and office management support to leadership and staff.
Quanta Services
$29 - $31
Tigard, OR
What You'll Do Responsibilities:Front Desk & Communication- Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries- Monitor and respond to the general office and reception email inboxes- Mail & Shipping Coordination- Receive, sort, and distribute mail, FedEx, and packagesAdministrative & Financial Support- Process cost transfers to ensure accurate expense allocation. We are proud to be working with some of the region's largest energy companies as we continue to modernize their electric systems, move towards de-carbonization, and maintain thousands of miles of overhead and underground lines serving millions of residential and commercial customers.
Precoa
$45000 - $65000
Portland, OR
Recognized as one of The Oregonian’s Top Workplaces for 14 consecutive years, we’re committed to creating a place where you can live a fulfilling life, do meaningful work, grow your potential, and enjoy the journey along the way. Core Employees strive to live our values of kindness, progression, and craftsmanship every day — bringing emotional intelligence, common sense, positivity, and authentic connection to everything they do.
Sunrise Systems Inc
Beaverton, OR
Senior, Global Client Golf & Tennis Brand Management Specialist The Global Client Golf & Tennis Brand Management Team leads the marketing offense for Tennis & Golf —building global strategies, stories, and seasonal plans that serve athletes and the business. Director, Global Brand Management, Tennis & Golf and work closely with Global and Geo Brand Marketing, Sports Marketing, and Business Teams to ensure the global Training strategy and resources serve both brand and business.
Northwest Pump
Portland, OR
1–3 years of recruiting experience supporting hands-on technical roles such as manufacturing, construction, HVAC, electrical, mechanical, warehouse, distribution, or similar fields preferred. This position will play a key role in supporting recruiting efforts across a range of hands-on technical roles, including warehouse, operations, and select administrative positions.
Oregon Health & Science University
Portland, Oregon
The OHSU Epilepsy Clinic is a part of the larger OHSU Epilepsy Center, which offers a state-of-the-art epilepsy monitoring unit, comprehensive surgical planning and treatment for medically intractable epilepsy, and the most experience in Oregon for minimally invasive epilepsy surgery and implantable devices for non-resection surgery. The Care Coordinator plays a critical role in supporting the clinical care team by handling non-RN responsibilities such as order entry, medication refills and authorizations, patient education, and coordination of labs and appointments.
Oregon Health & Science University
Portland, Oregon
Patient Care/Rooming: Accompanies patient from waiting room and verifies patients identity with two identifiers, takes and records vital signs such as blood pressure, pulse rate, respiration rate, weight, height and temperature; enters patient medications and allergies into EHR; refers patient to medical staff for immediate examination or treatment; transports patient to examination or treatment room with use of wheelchair or gurney or assists patient to walk; observes and reports changes in patient’s conditions or fall risk; works with front desk staff to communicate delays to patients; monitors in-room wait times and work to facilitate efficient clinic flow; assists physician in emergency procedures such as cardiopulmonary resuscitation. The main tasks are to systematically bridge gaps between numerous services necessary for patient care such as laboratory and imaging, specialty care, primary care, social work and communicate the plan to the patient and patient’s representative.
Team Velocity
$70000 - $75000
Portland, OR
As an entry-level Regional Sales Coordinator you will prospect, cold-call and set appointments to successfully load and maintain a flourishing sales pipeline for senior sales closers. In addition to meeting the qualifications of this position, the ideal candidate is a motivated self-starter with the ability to establish priorities and objectives, is flexible in a fast-paced and ever-changing environment and is one who maintains focus and composure under pressure.
Arcadia Senior Housing LLC
$60000 - $66000
Portland, OR
This person may assist with order processing, answering phones, working on the floor as a caregiver or med tech, order supplies, ensure resident care and medications delivered as ordered. This job overlaps as a Health Care Coordinator (HCC) and Resident Care Coordinator (RCC) and includes participation in the on-call rotation to meet the care/staffing needs of residents.
Arcadia Senior Housing LLC
$62000 - $66000
Portland, OR
This person may assist with order processing, answering phones, working on the floor as a caregiver or med tech, order supplies, ensure resident care and medications delivered as ordered. This job overlaps as a Staff Development Coordinator (SDC) and Resident Care Coordinator (RCC) and includes participation in the on-call rotation to meet the care/staffing needs of residents.
Oregon Health & Science University
Portland, Oregon
Department Overview: With direct oversight from the Director of Education Programs and in collaboration with the Neurology Residency Program Director and fellowship program directors, the Program Coordinator serves as the primary coordinator for the Neuromuscular Medicine and Vascular Neurology Fellowship Programs and provides comprehensive administrative coordination for the Neurology Residency Program. • Education Chief Support: Didactic support for education chiefs: scheduling, logistics, and materials coordination; Education chief handbook: maintain and coordinate annual updates.
Orchid Health
Portland, OR
Orchid Health was founded over 10 years ago with the belief that the most effective way to improve the health of our communities is through integrated patient-centered care that takes the time to listen to and build trusting relationships with each patient. While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
Paradigm Information Services, Inc.
Portland, KS
Client Communication - Respond to client communications timely and accurately; understand client needs and feedback, collaborate and consult with clients and/or support project management team in doing so; follow up and communicate client's needs internally. Reporting & Documentation – Provide project reporting, perform analysis of reporting to ensure quality and contextualize results for client, draft project telephone scripts and website text, assist in development of business rules.
Traylor Bros., Inc.
$30 - $34
Washougal, WA
Under the direction of the Risk Manager and in partnership with members of the CRL team, the Contracts & Compliance Coordinator supports the end-to-end administration of CRL processes, including coordination of business licensing at the state and local levels, client and vendor contracting, support of legal matters, renewing vessel registrations in accordance with federal law, documentation control, and compliance follow-through. The position requires that the individual in the role will have the ability to exercise good judgment in a variety of situations, with strong written and oral communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
COAST Products
Portland, OR
The Junior Sales Coordinator will be expected to coordinate and expand the team’s communication efforts, ensure accurate customer follow up and work as a liaison on behalf of the Director of Sales between other Coast internal departments such as Marketing, Supply Chain Team and Product Development. COAST Portland is seeking a motivated, highly organized Junior Sales Coordinator to serve as the operational backbone supporting the Director of Sales across both our growing International distributor network and our B2B Domestic Sales Team.
Demant
$19 - $22
Portland, Oregon
Who is HearingLife: HearingLife is a national hearing care company and global leader in hearing healthcare built on a heritage of care, health and innovation since 1904. Hearing Instrument Specialist Apprentice Program: Learn how to be a Hearing Aid Specialist by completing clinical hours alongside a trained professional.
The XD Agency
Portland, OR
XDA is a leading experiential agency specializing in the execution of events and projects across various industries, including product launches, customer-facing events, press events, employee events, B2B meetings, and video production in both live and virtual settings. Key responsibilities include managing multiple logistics and operational elements, as well as administrative tasks and duties to support the dedicated account production team (associate producers, production managers, producers and executive producers).
Arrow Dental
$22.23 - $27.46
Portland, OR
This position is responsible for administering the day-to-day activities of the business office, including maintenance of the records of patients, scheduling of patients, accounts receivable, maintaining appearance and order of dental office, presentation of financial treatment plan options, and recall/recare system. We are currently seeking a full-time Patient Care Coordinator in our Dental Clinic located in Portland, Oregon.
MorningStar Senior Living
Portland, OR
The Reflections Coordinator monitors resident care needs, alerts the Wellness Director when the resident has a change in condition, addresses resident and family concerns, responds to the resident special requests and acts as a liaison with community providers. Education/Experience: Minimum of 2 years of health-related experience including caring for people with dementia preferred, or supervisory/management experience working with people with dementia.
MorningStar Senior Living
Beaverton, OR
The Reflections Coordinator monitors resident care needs, alerts the Wellness Director when the resident has a change in condition, addresses resident and family concerns, responds to the resident special requests and acts as a liaison with community providers. Education/Experience: Minimum of 2 years of health-related experience including caring for people with dementia preferred, or supervisory/management experience working with people with dementia.
PARR
$26.62 - $31.1
Hillsboro, OR
Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits: Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders.
Praxis Health
$19 - $21
Oregon City, OR
Manual dexterity for office machine operation including computer and calculator; stooping, bending to handle files and supplies, mobility to complete errands for deliveries, or sitting for extended periods of time. Monitors and responds to internal communications, including but not limited to tasks, emails, phone calls, instant messages, and newsletters (as applicable).
D.R. Horton, Inc.
Lake Oswego, OR
Assist in other departments as needed * Determine the Lot-Fit/restriction of each unit * Oversee the entire Design Review process as may be required by various municipalities * Oversee model home/subdivision start-up * File all closing documents in the lot file * Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company *Education and/or Experience* * High school diploma or general education degree (GED) * Two to four years of related experience and/or training * Must have a vehicle and a valid driver's license * Possess exceptional interpersonal, written and verbal communication skills * Ability to work well within a team * Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications * Proficiency with MS Office and email *Preferred Qualifications* * Bachelor's degree from a four-year college or university preferred * JD Edwards experience a plus * Bilingual a plus * Provide attention to detail and manage multiple responsibilities communication skills Come join a winning team! * Maintain responsibility for the complete architectural plan approval process through various municipalities * Coordinate with the consultants (architect, drafting, engineering, etc.) for the timely submission of plan approval and to work to ensure timely response to consultant's questions * Manage the division's timely production of house product by implementing, maintaining, and monitoring construction using On-Schedule * Monitor On-schedule to make certain that data is properly entered * Set warranty walks and construction completion dates * Manage the "start" process - coordinate with Sales, Marketing, and Operations to determine and begin the process of building homes * Secure the permits through the various municipalities * Obtain expected closing dates from Construction management for all contracts.
Veterans Sourcing Group
Tualatin, OR
This includes processing, scanning, and shelving parts, pulling orders, and entering data into the inventory control systems. • Maintain upkeep of stockroom and other storage areas and merge existing stock to improve space usage.
Vancouver Clinic
Vancouver, WA
Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). The ideal candidate will have a strong understanding of anatomic pathology laboratory processes and be able to communicate effectively with physicians, staff, and referral laboratories.
EVRAZ
Portland, OR
Support hourly recruitment activities including creating and posting requisitions, scheduling interviews, supporting candidate communications, preparing offer documentation, and coordinating pre-employment steps. This role is responsible for supporting the Human Resources team in all facets of human resources including: employee support, HR systems administration, payroll and timekeeping, onboarding, benefits, and hourly recruitment coordination.
Modern Machinery
Portland, OR
The responsibilities described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Overseeing the maintenance of rental equipment and coordinating activities between the Sales, Service and Parts departments for the Spokane branch.
AGC Heat Transfer, Inc
Fairview, OR
The Inventory Quality Control Coordinator position is responsible for performing detailed inspections on highly engineered products to ensure they meet internal specifications and customer requirements based in our Fairview, Oregon manufacturing plant. AGC Heat Transfer, Inc. is looking for a dynamic manufacturing Inventory Quality Control Coordinator to support the company's mission to provide reliable, innovative plate heat exchanger products, solutions and services that surpass expectations of food manufacturers.
Holmes US
Portland, OR
Our US practice specialises in structural and fire protection engineering consulting - partnering with architects, developers, and project teams to solve complex challenges from the ground up. Holmes US is looking for a talented Senior Marketing Coordinator to join our team - based in San Francisco, Los Angeles, Portland, or Seattle.