30 Results for

Office Coordinator Jobs in Portland, ME

Jobs

New!

Brunswick, ME1 day ago

$16.10–$16.60 Per Hour

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.

New!

Scarborough, ME6 days ago

$18–$18.50 Per Hour

Brunswick, ME21 days ago

The Main function of the Temporary Full Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved.

South Portland, ME10 days ago

$19–$22.50 Per Hour

The Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.

New!

Denmark, ME4 days ago

Care Lync is a Social Services agency focused on providing Support Coordination (Service Coordination/Case Management) services to adults diagnosed with Intellectual, Developmental and Physical Disabilities and Autism Spectrum Disorder who are enrolled in the Department of Human Services, Medicaid Waiver Program. The Support Coordinator / Service Coordinator / Case Manager will assist the person(s) receiving services in identifying and communicating his/her requests and needs for services and supports, which may include housing, medical, social, vocational and other community services.

Denmark, ME20 days ago

Portland, ME30+ days ago

This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.

Brunswick, ME30+ days ago

Position is responsible for performing a variety of front-office functions including check-in, check-out, time of service collection, charge reconciliation and basic pre-authorization tasks to provide support/guidance to patients, office staff, physicians, advanced practice providers and physical therapists. Enters patient information into practice management system from faxed referrals, phone or email and schedules appointments per clinical protocol.

New!

Scarborough, Maine5 days ago

Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time). Responsibilities: The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods.

Biddeford, ME26 days ago

$21–$27 Per Hour

You will work to help coordinate and collaborate with each provider working with the child to ensure that their needs are being addressed - home needs, school needs, medical needs, and/or community needs. You will complete intakes for new clients, complete psychosocial assessments and other intake assessments, complete weekly documentation needs, make referrals, and complete initial and 90-day treatment plans.

Lewiston, ME30+ days ago

Full-time

This role partners with estimating, operations, project management, accounting, and vendors to assemble accurate proposals, manage document control, prepare and submit invoices, and track billing and payment milestones to support successful project execution. Established in 1907, Sargent Electric Company has since evolved into one of the largest electrical contracting companies in the area, providing comprehensive services to our clients.

Portland, Maine13 days ago

$21–$28 Per Hour

The Rental Coordinator is a key contributor to branch success, responsible for supporting rental operations, coordinating customer needs, and driving utilization of fleet equipment. Backed by strong partnerships with leading manufacturers like Caterpillar, we pride ourselves on delivering high-quality equipment and exceptional service.

Falmouth, Maine30+ days ago

$20–$24 Per Hour

This role is critical to keeping our technicians and production team moving by ensuring the right parts are organized, staged, and ready for scheduled installations and service jobs. If you enjoy staying organized, working in a hands-on warehouse environment, and being part of a team that keeps operations running smoothly, this could be a great fit.

Scarborough, Maine30+ days ago

You'll receive completed service work orders from Service Supervisors and handle tasks such as warranty processing, technician service report validation, and invoice finalization. Success in this role requires a strong attention to detail, comfort working with multiple systems, and the ability to collaborate closely with colleagues.

Kennebunk, Maine30+ days ago

Responsibilities include, but are not limited to, food preparation and service in accordance with the Sunrise culinary programs, accurate delivery of dietary modifications, procurement, financial and budgetary management, labor management, hiring, supervising and training team members, ensuring proper sanitation and safe food handling, accurate record keeping, inventory and rotation of products, regulatory compliance, and communicating with residents and families to ensure high levels of resident satisfaction. COMMUNITY NAME: Huntington Common Job ID: 2026-240185 JOB OVERVIEW: The Dining Services Coordinator I is responsible for providing outstanding customer service, overall leadership, and management of the dining and hospitality operations in the community.

New!

Scarborough, Maine5 days ago

Minimum Qualifications The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job Education Level: (Required): High School Diploma or GED or equivalent experience Field of Study/Area of Experience: - 1-2 years of experience in merchandising and planogram development skills Skills, Knowledge and Abilities Proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers Any experience with merchandising or knowledge of planograms or floorplans is preferred but not required Organization and multitasking abilities would be beneficial Environmental & Physical Requirements Office / Sedentary Requirements Incumbent must be able to perform the essential functions of the job. Supervisory Responsibilities Direct Reports This position does not have supervisory responsibilities for direct reports Indirect Reports This position does not have guidance or mentoring responsibilities for indirect reports Travel and/or Driving Requirements Travel is not an essential duty and function of this job.

South Portland, Maine22 days ago

Support the services team by answering salon phone calls, addressing and resolving guest concerns, managing the services booking system, guest records and salon traffic flow, and suggesting add-on services when booking appointments and interacting with guests in the store and salon. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label.

Brunswick, Maine15 days ago

Assist clinicians, providers, and members with treatment-related tasks, including prescription management, toxicology submissions, prescription coordination, appointment scheduling, and responding to member inquiries via various communication channels (phone, SMS, email, chat, etc.). The Recovery Support Coordinator at Groups is a vital member of the care team, working directly with members to provide recovery support services and coordinate care across clinical, social, and community settings.

Portland, ME30+ days ago

$21–$25 Per Hour

You will support intake processes, track service documentation, assist with staffing assignments, and help maintain efficient and compliant administrative systems within our personal care agency program. MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office.

Portland, Maine13 days ago

$21–$28 Per Hour

South Portland, ME13 days ago

$18.46–$24.63 Per Hour

The successful candidate will enjoy supporting multiple priorities, working closely with internal teams, and contributing to smooth sales and operational processes. Our client, a Fortune 500 company andnational leader in title and escrow services, is seeking a Sales Support Coordinator to join its Agency Division in Maine.

Brunswick, Maine13 days ago

Job Description: Reports to the Planning Yard Design Section Manager: As the liaison for the Design Manager/Section Manager, this role is responsible for ensuring information exchange with stakeholders occurs to execute assigned work. Operating under the BIW Business Operating System (BOS), this position ensures delivery of superior Life Cycle Services for multiple DDG 51 ships in the fleet.

Portland, ME26 days ago

Full-time

A valid driver’s license; Bachelor’s degree in Emergency Management, Public Administration or related field; Five years of local government experience with a concentration in emergency recovery and disaster planning experience preferred; Equivalent combination of education, training and experience which provides the requisite knowledge skills and abilities for this job to be considered. KEY EXPECTED RESULTS:Supports all aspects of plan development including, but not limited to, soliciting input from community partners, technical writing and editing, and research of ever-changing requirements and best practices.

Portland, Maine12 days ago

$56,825.60–$80,516.80

In order to qualify for this position, you must have an eight (8) year combination of education and/or experience that includes a bachelor's degree in public health, health education, communications, social services, or a closely related field -AND- four (4) years of experience with developing and maintaining positive relationships with community organizations or private business professional organizations on health-related outreach or advocacy efforts, ideally in the State of Maine. As a Community Outreach Coordinator, you will be responsible for working with the Office of the Health Insurance Marketplace (OHIM) leadership (Director, COO, Policy & Outreach Director) to lead community outreach activities, build and coordinate partnerships, represent the office at events, and recruit and develop member testimonials.

Portland, Maine25 days ago

Why Us?: With a mantra of Empowering Human Potential, Hanger, Inc. is the world's premier provider of orthotic and prosthetic (O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service. With 160 years of clinical excellence and innovation, Hanger's vision is to lead the orthotic and prosthetic markets by providing superior patient care, outcomes, services and value.

Raymond, ME11 days ago

$20–$24 Per Hour

As a Front Desk Administrative Assistant, you'll play a vital role in ensuring smooth office operations and delivering excellent service to clients and visitors. As a Front Desk Administrative Assistant, you will be responsible for: Answering and directing incoming calls, greeting visitors warmly and professionally to create a welcoming atmosphere.

Kennebunk, Maine11 days ago

Responsible for assisting the Business Office Coordinator (BOC)/HR Designee in the community recruitment process, computer data entry, and other assigned general administrative duties as well as monitoring the Bistro area for refreshments, cleanliness, and music and ensuring a pleasant atmosphere. Oversee the community entry area for visitors, guests, and residents, extend a warm welcome and greeting, offer and provide beverages to visitors and guests, and ensure that the community safety protocols are in place.

Portland, ME30+ days ago

This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.

Portland, ME30+ days ago

This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office.

Sanford, Maine20 days ago

This position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.

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Office Coordinator Jobs in Portland, ME

Retail Backroom Coordinator TJ Maxx

retail department coordinator HomeGoods

Temporary Administrative Assistant Legacy Communities IV LLC

Administrative Assistant/Referral Coordinator Spurwink Services

Case Manager/Support Coordinator (Aging Population) - Oxford, ME Care Lync

Case Manager/Support Coordinator)- Oxford, ME Care Lync

Executive Administrative Coordinator Maine Wing Management LLC

Patient Access Coordinator Orthopaedic Associates of Maine

SAS Coordinator Space and Assortment Analyst Advantage Solutions

Children's BHH Care Coordinator/Case Manager Spurwink Services

Project Coordinator Sargent Electric

Rental Coordinator Milton CAT

Warehouse & Parts Coordinator (Production Support) Cunningham Security Systems

Warranty and Service Invoice Coordinator Milton CAT

Dining Services Coordinator1 Sunrise Senior Living

SAS Coordinator Space and Assortment Analyst SAS Retail Services

Guest Coordinator Ulta Beauty, Inc.

Recovery Support Coordinator Groups Recover Together, Inc.

Program Coordinator MaineTouch LLC

Rental Coordinator Milton Rents

Sales Support Coordinator (Maine) Pernini Recruiting Company

Project Coordinator III, Design General Dynamics - Bath Iron Works

Mitigation And Recovery Coordinator Cumberland County Government

Community Outreach Coordinator State of Maine

Patient Access Coordinator Hanger, Inc.

Front Desk Administrative Assistant - Hiring Now! 837278 Bonney Staffing

Concierge Sunrise Senior Living

Legal Administrative Assistant Springborn Staffing

Administrative Assistant Maine Wing Management LLC

Administrative Assistant The Salvation Army Eastern Territory

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