Key Responsibilities: Office Administration • Manage daily office operations, including phones, emails, filing, scheduling, and office supplies • Support project managers, superintendents, and leadership with administrative tasks • Maintain organized employee, project, and vendor records • Coordinate meetings, travel arrangements, and company events as needed • Assist with document preparation, reports, and correspondence • Help ensure compliance with company procedures and safety documentation Human Resources Support • Coordinate onboarding and orientation for new hires • Maintain employee files and HR records with confidentiality and accuracy • Assist with benefits administration and employee documentation • Track employee certifications, licenses, training, and required documentation • Support recruiting efforts, including posting jobs and scheduling interviews • Assist with employee relations, policy communication, and HR compliance initiatives • Help manage workers’ compensation claims and return-to-work documentation Payroll Responsibilities • Process weekly and/or biweekly payroll accurately and on time • Review employee timecards, job costing, and labor allocations for accuracy • Coordinate with field supervisors regarding employee hours and payroll approvals • Maintain payroll records and assist with reporting requirements • Process employee status changes, deductions, and direct deposit updates • Assist with certified payroll reporting and prevailing wage documentation when required • Support year-end payroll activities, including W-2 preparation and audits • Ensure compliance with payroll laws, tax regulations, and company policies Qualifications • 2+ years of administrative, HR, and/or payroll experience, preferably in construction or a related industry • Strong organizational and multitasking skills • Excellent communication and interpersonal abilities • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) • Experience with payroll software, HRIS systems, or construction management software preferred • Knowledge of payroll processes, labor tracking, and employee documentation • Ability to handle confidential information professionally • High school diploma required; associate or bachelor’s degree preferred Preferred Skills • Experience supporting field and office personnel in a construction environment • Knowledge of basic HR practices, payroll procedures, and employment documentation • Familiarity with certified payroll and prevailing wage projects is a plus • Strong attention to detail and problem-solving abilities • Ability to work independently and collaboratively in a team setting This individual will play a key role in maintaining administrative efficiency, supporting employees and leadership, coordinating onboarding activities, and ensuring accurate payroll and employee records.