Executive Assistant to CEO, CFO & General Counsel NeuroPace IncExecutive Assistant to CEO, CFO & General CounselMountain View, CA$100,000–$125,000 / yearThe ideal candidate will have experience supporting public company executives and/or Board of Directors members, demonstrate outstanding communication and discretion, and excel at managing competing priorities with poise and professionalism. Based in Mountain View, CA., NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy by reducing or eliminating the occurrence of debilitating seizures.
Administrative Assistant Everpure, IncAdministrative AssistantSanta Clara, CA$41–$62 / hourEnterprise Platform Experience skilled in working with enterprise platforms like Workday, DocuSign, ServiceNow, Tableau, and Greenhouse, with a proven ability to streamline workflows and solve problems quickly within these systems. Technology-Driven Efficiency experienced in leveraging modern tools, including AI tools (ChatGPT, Gemini), to drive administrative efficiency and thrive in a multi-tool, high-velocity environment.
Medical Assistant Altais Health SolutionsMedical AssistantOakland, CaliforniaResponsibilities include taking vitals, rooming patients, cleaning rooms, assisting with procedures, while focused on providing patients with excellent medical care. We help physicians focus more on patient care and less on paperwork through smarter technology, purpose-built tools, and a team-based model of care.
Curatorial Assistant, Asian American Art Initiative Stanford UniversityCuratorial Assistant, Asian American Art InitiativeStanford, CA$30.39–$38.94 / hourThe Cantor Arts Center at Stanford University seeks a Curatorial Assistant to support the Asian American Art Initiative (AAAI), a research-driven program dedicated to advancing the study, presentation, and collection of Asian American art. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
Human Resources Assistant (Hybrid Opportunity) Stanford UniversityHuman Resources Assistant (Hybrid Opportunity)Stanford, CA$29.74–$34.94 / hourThe pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Instructional Assistant - MTSS .75 FTE ( 6 hrs per day / 10 Months) Rosemary Elementary Campbell Union School DistrictInstructional Assistant - MTSS .75 FTE ( 6 hrs per day / 10 Months) Rosemary ElementaryCampbell, CA$23.75–$28.84 / hourUnder the direction of Director I, Student Services and Site Administrator, the Instructional Assistant - Accelerated Learning (MTSS) will support staff in the creation and implementation of a high quality system of behavioral, academic support and social emotional for students as well as assist in the preparation of instructional materials and clerical support. QUALIFICATIONS: Knowledge of: -Attend trainings to learn targeted strategies to support students with behavioral,social emotional and academic needs that are impeding learning.
Assistant Vice President, Transportation Architect WSP Global IncAssistant Vice President, Transportation ArchitectSan Francisco, CA$170,000–$213,000 / yearAny unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service. WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location.
HR Assistant CATHOLIC CHARITIES OF SANTA CLARA COUNTYHR AssistantSan Jose, CAAssists with new hire packet preparation, presentation and set-up of Human Resources programs, including but not limited to: Employee Orientation, Employee Appreciation, Agency Events, HR Flyers, Open Enrollment and Leadership University. ESSENTIAL DUTIES & RESPONSIBILITIES: Serves as the initial point of contact to the HR team; provides customer service, both in-person and by telephone or email, by answering employee requests and questions and directing them to the correct HR personnel.
On-call Game Assistant, Facilities & Operations Santa Clara UniversityOn-call Game Assistant, Facilities & OperationsSanta Clara, CaliforniaAll applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
NewFaculty Assistant II Stanford UniversityFaculty Assistant IIStanford, CAPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Program & Resources Assistant (Bilingual - Spanish) HivelyProgram & Resources Assistant (Bilingual - Spanish)Oakland, CA$24–$26 / hourProvide essential, cross-trained coverage and backup support for the Intake, Provider Support, and Referral Specialist teams to ensure uninterrupted service delivery. Utilize Zendesk to support dual operations: resolving internal office-related tickets and tracking child care referrals for the Community Services team.
Executive Assistant Stanford UniversityExecutive AssistantStanford, CA$105,000–$115,000 / yearR&DE is a talented and diverse team of 1,200+ who comprise the following divisions: Student Housing Operations & Stanford Conferences; Stanford Dining and Hospitality & Auxiliaries; Maintenance Operations and Capital Projects; and a team of R&DE strategic business partners-Finance & Administration, Information Technology, Human Resources, and Strategic Communications and Marketing. Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the university by providing high-quality services to students and other members of the university community.
Administrative Assistant ReCor Medical IncAdministrative AssistantPalo Alto, CA$55.05–$61.05 / hourThe Administrative Assistant ("AA") reports directly to the Chief Medical Officer (CMO) and will provide a full range of administrative support to leverage and maximize the CMOs productivity including support of direct reports as required. Update KPIs and Dashboards; participate in departmental meetings as required by CMO or designee; minute meetings as requested; keep appraised of projects, priorities and follow up on assigned action items.
Executive Assistant Barclays PlcExecutive AssistantSan Francisco, CAManagement of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks. You may be assessed on the key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking, digital and technology, as well as job-specific technical skills.
NewExecutive Assistant 1 Stanford UniversityExecutive Assistant 1Stanford, CASitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Faculty Affairs Division in the Pathology Department. Strong communication skills, exceptional customer service, and the ability to anticipate needs, solve problems independently, and build effective working relationships across a diverse organization are essential for success in this role.
NewExecutive Assistant, Observe, Product & Engineering SnowflakeExecutive Assistant, Observe, Product & EngineeringMenlo Park, CaliforniaWe look for low-ego individuals who thrive in dynamic and fast-moving environments and move with an experimental mindset — who rapidly test emerging capabilities to discover simpler, more powerful ways to deliver results. In this role you will work closely with a team of Administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.
Executive Assistant, Revenue & Partnerships PlaidExecutive Assistant, Revenue & PartnershipsSan Francisco, CaliforniaWe work with thousands of companies like Venmo, SoFi, several of the Fortune 500, and many of the largest banks to make it easy for people to connect their financial accounts to the apps and services they want to use. Project Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events.
NewMedical Assistant Supervisor VyncaMedical Assistant SupervisorSan Mateo, CaliforniaRemoteThis role is responsible for ensuring the team delivers accurate, timely, and compassionate administrative support to clinical staff and patients, while maintaining consistency in processes, quality, and compliance across a remote-first team. The team works independently, primarily via video conference, supporting the interdisciplinary clinical team and reporting up through the Shared Services function.
NewAssistant Engineer (New Grad) PASE (Peoples Associates Structural Engineers)Assistant Engineer (New Grad)San Ramon, CASeniority level Entry levelEmployment type Full-timeJob function Engineering and Information TechnologyLocations posted include Oakland, San Francisco, Pleasanton, Walnut Creek, Redwood City, and Concord, CA with varying salary ranges as shown in postings. Basic Knowledge of ACI 318, AISC 360, AISC 341, ASCE 7, and IBC.Basic Knowledge of ETABS, RISA 3D, SAP, BlueBeam, REVIT, AutoCAD, Office 365, and/or RAM.Ability to work both independently and in a team environment.
NewAssistant Electric Utility Engineer City-of-Santa-Clara-2Assistant Electric Utility EngineerSanta Clara, CA$145,678.08–$185,797.44 / yearThe Department Silicon Valley Power (SVP) provides over 40 percent of Santa Clara's electricity from carbon‑free renewable resources, including wind, solar, geothermal and hydroelectric projects as well as locally captured methane gas and solar systems on city-owned property. Possession of a California Engineer‑In‑Training (E.I.T.) certificate plus at least one year of experience in electrical or mechanical engineering office and/or field work, with proficiency in AutoCAD, Microsoft Office, and MATLAB.License/Certification Valid California Class C driver's license required at time of appointment and throughout employment.
Administrative Assistant Khalsa FuelAdministrative AssistantSan Jose, CAPart timeThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
NewAssistant Store Manager PandoraAssistant Store ManagerMilpitas, CA$23.50–$29.40 / hourBuild your network and inspire to bring the best talent into Pandora across seasonal and core hiring including Sales Associates and Sales Leads. Create unforgettable shopping moments that exceeds expectations, by displaying excellent product knowledge and building brand loyalty.
Legal / Litigation Assistant Vivo HealthStaffLegal / Litigation AssistantSF, CAFull timeCase & Deal Management: Working closely with attorneys to manage case deadlines, docket court scheduling orders, or assist in assembling documents for deal closings and maintaining corporate minute books. By applying to this evergreen role, you will be considered for a variety of current open positions and upcoming positions that match your specific expertise, whether that entails taking ownership of state and federal e-filing or supporting high-volume transactional and closing work.
Assistant Project Manager - Civil Design RosendinAssistant Project Manager - Civil DesignSan Francisco, CaliforniaWe are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. The Assistant Project Manager is an entry-level project management position and is expected to learn and develop competency in the Essential Duties and Responsibilities.
NURSE Assistant Clinic Director (RN) at Functional Health Clinic IV NutritionNURSE Assistant Clinic Director (RN) at Functional Health ClinicRedwood City, CAFull timeWe are hiring a Registered Nurse to be an Assistant Clinic Director (RN) to support the management and daily operations of our Functional Health clinic while delivering exceptional intravenous vitamin infusion services and an outstanding client experience. This is a hands-on leadership role ideal for someone who thrives in both client care and business growth while developing high-performing teams.
Commercial Assistant Project Manager D'Ville Construction Inc.Commercial Assistant Project ManagerLog Gatos, CAFull timeProject Closeout Support and/or complete project close‑out activities, including collecting as‑builts, managing punch lists, securing warranty letters, and preparing turnover packages. In healthcare construction, the APM also manages the high volume of documentation and regulatory requirements needed for hospital environments, ensuring work is compliant, organized, and safely executed.
On-call Game Day Assistant, Facilities & Event Management Santa Clara UniversityOn-call Game Day Assistant, Facilities & Event ManagementSanta Clara, California3. Maintains contact with customers and solicits feedback for improved services.• 4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.• 5. Positions assist the Director of Facilities and their designees in event operations for the Santa Clara University Athletic Department.
NewGARAGE - Sales Assistant Manager - Stoneridge Shopping Center GRG USA LLCGARAGE - Sales Assistant Manager - Stoneridge Shopping CenterPleasanton, California$23.40–$29.40 / hourFull timeReporting to the Store Manager, your main focus as Sales Assistant Manager is to assist the Store Manager by providing leadership that optimizes sales results, with specific ownership of the customer experience on the sales floor. Through effective floor management, you will ensure the promotion of a positive shopping experience for each customer, while leading and inspiring a high performing team to drive operational efficiency and increase traffic through digital platforms.
NewGARAGE - Assistant Manager - Valley Fair GRG USA LLCGARAGE - Assistant Manager - Valley FairSanta Clara, California$23.95–$29.95 / hourFull timeReporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales results. You promote a positive shopping experience for each customer, while leading and inspiring a high performing team to drive operational efficiency and traffic on the sales floor and through digital platforms.
Executive Administrative Assistant Judit IncExecutive Administrative AssistantMountain View, CAWe are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.
Office Manager AchiraOffice ManagerSan Francisco, CaliforniaCoordinate vendors and facilities: oversee relationships with building management, IT support, cleaning services, and other vendors; manage contracts and service quality. Achira is seeking a highly organized, proactive, technically savvy, and detail-oriented Office Manager to oversee the daily operations of our San Francisco office.
Senior Team Assistant Cambridge Associates Private ClientsSenior Team AssistantSan Francisco, CAOur worldwide teams ensure our clients benefit from decades of global presence, local expertise, and relationships with the top global investment managers across the world. Cambridge Associates delivers a range of services, including outsourced CIO, non-discretionary portfolio management, and investment consulting.
Admin Assistant / EA Judge GroupAdmin Assistant / EASan Francisco, CA$100,000–$125,000 / yearBy providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world‑renowned physician leading an elite concierge medical practice.
Registered Dental Assistant DA and Dental Treatment Coordinator Dental Office - Elevate SuccessRegistered Dental Assistant DA and Dental Treatment CoordinatorDanville, CAFull timeMust be friendly, highly self- motivated, reliable, trustworthy to patients, dental team, and doctors. General Dental office is seeking motivated and experienced Treatment Coordinator and Dental Assistant.
NewCriminal Defense Legal Assistant The United Firm | La Liga Defensora, APCCriminal Defense Legal AssistantSan Jose, CA$24–$35 / hourResponsibilitiesMaintain communication with clients and provide case updates promptlyManage attorney schedule efficiently (attorney-client meetings, court appearances, etc.)Process criminal cases for trial preparation including legal documents, data entry, and correspondence. The Criminal Defense Legal Assistant will have an immediate effect on our operations, guiding us toward positive outcomes with comprehensive legal research, document creation, and database maintenance.
Office Administrator, Part-Time Redwood City, CA Attain DataOffice Administrator, Part-Time Redwood City, CARedwood City, CAAt Attain, your contribution will help us build a more equitable and efficient data sharing ecosystem-whether helping consumers access modern financial services or businesses leverage data to achieve better outcomes. Manage the workspace environment of our physical office, including, but not limited to; Supply ordering, restocking and maintenance of office supplies and swag.
Assistant Teaching Professor of Artificial Intelligence Santa Clara UniversityAssistant Teaching Professor of Artificial IntelligenceSanta Clara, CA$104,375–$116,021 / yearFulfill all responsibilities associated with assigned courses, including: Conducting and appearing at all assigned class meetings in a timely and prepared manner that demonstrates a command of the discipline and skill in presenting the concepts and methods effectively; Assigning and evaluating student work, projects, and exams that align with course or core learning objectives and providing timely feedback to students; Assigning and submitting student grades that are appropriate, accurate, and fair measures of student performance to the Office of the Registrar by the designated deadline; Providing weekly on-campus office hours for consultation outside of class; Being responsive to student concerns in a timely manner; Conducting and submitting course assessments as required by the School; Develop or update courses that contribute to curriculum development in the Artificial Intelligence program. Professional activity for non-tenure track faculty on the Teaching Professor track refers to scholarly or creative work, professional practice, or other active engagement in a discipline or field that enables a faculty member to remain current in that area and vital as a teacher.
NewAssistant Store Manager (Self Storage) SecureSpace ManagementAssistant Store Manager (Self Storage)San Jose, CA$20–$21The Assistant Store Manager will support efforts to maintain the store's alignment with brand expectations, including assisting with monitoring sales and occupancy statistics, ensuring a positive customer experience, maintaining cleanliness, and supporting facility operations. Must maintain a professional, courteous, and cooperative manner with GSA Management LLC & SecureSpace Management LLC staff, as well as "field" personnel and outside contacts, and demonstrate respect and a positive attitude.
Registered Dental Assistant Sharon L Albright DDS IncRegistered Dental AssistantOakland, CAFull timeThe ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least one year of experience as a Registered Dental Assistant. As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family.
Jr. Research Assistant Santa Clara UniversityJr. Research AssistantSanta Clara, CaliforniaAll applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu. Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
On-Call Program Assistant Santa Clara UniversityOn-Call Program AssistantSanta Clara, CaliforniaPosition Title: On-Call Program Assistant Position Type: Fixed Term (Fixed Term) Salary Range: Pay Frequency: Hourly Overview: The On-Call Program Assistant in OOTR is responsible for project-based activities that help support SCU's conversion from PeopleSoft student information system to Workday Student. All applicants desiring an accommodation should contact the Department of Human Resources , and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.
Assistant Teacher Santa Clara UniversityAssistant TeacherSanta Clara, California$20.54–$22.16 / hourThis is a team teaching position and the Assistant Teacher works with the Director and other teachers to plan and implement an appropriate educational program by providing excellent childcare services to faculty, students, and staff of the university. This position requires sufficient hand eye coordination (vision correctable to 20/20), manual dexterity, sufficient visual acuity to recognize words, letters and numbers; speech and hearing ability to carry on conversations in person or over the phone.
Culinary Assistant - PRN Days Knight Health Holdings LLCCulinary Assistant - PRN DaysSan Leandro, CA$21–$21.29 / hourUsing menu management computerized program to add new admissions, update patient information, edit menus, enter patient selections, print menus or reports, and generate tray tickets. Kindred Hospital San Francisco Bay Area is a 99-bed long-term acute care hospital offering the same in-depth care you would receive in a traditional hospital, but for an extended recovery period.
Senior Administrative Assistant, Enforcement Financial Industry Regulatory Authority IncSenior Administrative Assistant, EnforcementSan Francisco, CAFINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
Assistant Manager Urban Air Adventure ParksAssistant ManagerGilroy, CaliforniaDevelop weekly schedules and ensure staffing levels and lead coverage is appropriate to meet the needs of the business and maximize the customer experience. RESPONSIBILITIES Cultivate a team environment that provides exceptional customer service while directing the team and ensuring all staff members perform at a consistently high level.
Assistant General Manager Urban Air Adventure ParksAssistant General ManagerGilroy, CaliforniaThe Assistant General Manager motivates, instills accountability and achieves results to drive success in the position while maintaining our Culture of Activating Awesome! Develop weekly schedules and ensure staffing levels and lead coverage is appropriate to meet the needs of the business and maximize the customer experience.
Assistant Critical Operations Manager STACK InfrastructureAssistant Critical Operations ManagerSan Jose, CaliforniaAs a leader in STACK’s Critical Operations team, the ACOM must possess an expert level of knowledge and will be responsible for assisting the Critical Operations Manager in maintaining the mechanical, electrical, fire life safety, base building, and other various internal data center systems. Expert understanding of electrical and mechanical systems used in a data center environment (e.g., UPS, Transformers, PDUs, RPPs, Chillers, CRAH, CRAC, STS, ATS, Pre-action systems).
Administrative Assistant Thornton TomasettiAdministrative AssistantSan Francisco, CaliforniaIndividuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future.
Retail Store Assistant Manager CSC GenerationRetail Store Assistant ManagerPalo Alto, CA$27–$29 / hourWe do this by providing the biggest and best assortment of premium outdoor products, a superior shopping experience, personalized Gearhead expertise, lightning-fast and accurate fulfillment, and inspirational, informative, and community-centered content. Our five online stores-Backcountry, Level Nine Sports, Competitive Cyclist, MotoSport, and SteepandCheap-aim to supply our customers with the gear, knowledge, and inspiration necessary to get out there and chase down life's greatest moments.
Student Assistant, Career Center (44488) Golden Gate UniversityStudent Assistant, Career Center (44488)San Francisco, CAAssist team members in providing knowledgeable and courteous customer service to faculty, staff, and students via in-person, telephone, remote communication formats and e-mail. ESSENTIAL FUNCTIONS: Perform a variety of clerical tasks including filing, typing, data entry and archived file retrieval.