296 Results for

Office Administrator Jobs in Los Altos, CA

Jobs

New!

San Francisco, CA5 days ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

South San Francisco, CA3 days ago

$40–$50 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is an excellent opportunity to join a thriving and growing company, where you will play a crucial role in the day-to-day operations and long-term success of our team.

New!

San Jose, CAToday

$43.33–$66.67 Per Hour

Hardware administration will involve introducing new equipment to the network; ground-up network design experience not required. We are a global talent solutions firm providing a wide range of staffing solutions to companies and candidates within the technology field.

New!

Mountain View, CA2 days ago

$35–$38 Per Hour

We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives.

New!

San Francisco, CAToday

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

New!

Cupertino,, California2 days ago

$32–$35 Per Hour
Contractor

The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Successfully placed or hired candidates would only be asked for banking details after accepting an offer from us during our official onboarding processes as part of payroll setup.

New!

Menlo Park, CAToday

$35–$40 Per Hour

This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. Data comfort, Project management sensibility, AI/automation enthusiasm, Google Workspace power-user skills .

New!

Oakland, CA5 days ago

$140,000–$165,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:The individual’s skill sets, experience, and training; Licensure and certifications; Office location and other geographic considerations; Other business and organizational needs.

New!

San Jose, CA1 day ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

Palo Alto, CA14 days ago

$67–$79.30 Per Hour
Full-time
Employee

Responsibilities include developing and designing methods for identifying data patterns and trends in available information sources using a variety of qualitative and quantitative techniques. Provide oversight to OFPM Space Administrator to collaborate with SoM Space Coordinators to make the appropriate corrections to their department data as necessary.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

san francisco, CA30+ days ago

$40,000–$45,000

At LANgineers, we are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organized and performed on time. We can securely capture a caller's credit card information for Merchant Card Processing without exposing the payment info to the customer's agents.

New!

San Francisco, CA1 day ago

$85,000–$125,000 Per Year

Maintain awareness of office activities and priorities, staying informed on team initiatives, facilities updates, and workplace needs, and proactively surfacing relevant updates. This role requires a proactive, highly organized individual who can operate independently, anticipate needs, and coordinate initiatives across the office.

San Jose, CA16 days ago

Full-time

This role requires a diligent and highly organized professional capable of handling a wide range of administrative and office support tasks, as well as supporting employee relations, performance management, and team building. • Provide administrative support for meetings and events, including organizing materials, setting up conference rooms, arranging audio-visual needs, security, catering, and event planning.

San Francisco, CA30+ days ago

Preparing materials for presentations/meetings, including typing, proofreading, photocopying and distribution; Providing timely and accurate follow-up to projects assigned and you will be responsible for arranging coverage when away from desk or office. Providing primary and back-up phone coverage, directing calls to appropriate parties; Coordinating international/domestic travel and hotel arrangements, including creation of extensive trip itineraries and expense reimbursement requests.

Pleasanton, CA30+ days ago

$20–$22 Per Hour

We are rated A+ by the Better Business Bureau and have earned a spot on the INC 5000 list of fastest-growing private companies in the US. As an Office Administrator, you will be responsible for making and answering customer calls, handling filing duties, and processing financial transactions.

New!

San Carlos, CA3 days ago

$38–$40 Per Hour

Prioritization, organization, coordination and time management skills to develop and maintain manual and computerized filing systems, coordinate and prioritize multiple tasks to meet deadlines and apply protocols to coordinate flow of materials and correspondence in the Department. Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.

San Jose, CA21 days ago

$52,000–$62,400

Directors will provide personalized leadership coaching and comprehensive training in the key responsibilities of our Office Administrator including, but not limited to: building and empowering a team that embodies our core values and company culture, supervising and supporting staff, delivering exceptional customer service to parents and families, ensuring the highest quality of care for the children, managing child enrollment and school tours, overseeing school operations, leading the administrative team, and handling various administrative tasks. Starting with hands-on training under the guidance of an experienced Director at our award winning Infant Center and/or Preschools, our Office Administrator will gain valuable experience by working closely with an experienced leadership team to master the day-to-day operations of running an Action Day Program.

New!

San Francisco, CA2 days ago

$25–$35 Per Hour

This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage. Marcus & Millichap is the nation's leading brokerage firm specializing in real estate investments with offices nationwide.

Milpitas, California8 days ago

$44–$52 Per Hour

You'll keep leaders organized, offices running smoothly, and employees supported-while helping build efficient, scalable processes as the business grows. Our client is seeking a General Affairs Administrator to support senior leaders and manage day‑to‑day workplace operations across Bay Area offices.

New!

Palo Alto, CA2 days ago

This role combines executive-level administrative support with hands-on office management responsibilities and requires strong attention to detail, professionalism, and comfort working in a fast-paced startup environment. We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day operations of our Palo Alto office.

San Francisco, CA28 days ago

Vendor relationship management, including selection of vendors, contract negotiation, invoice review, and management and coordination of regular building needs (HVAC, fire extinguishers, janitorial, building security, regular maintenance.). Five or more years successfully managing all aspects of an office space including office events, hosting client meetings, facilities, maintenance, construction, consultant coordination and other office needs as needed.

San Francisco, CA30+ days ago

Full-time

Minimum 2 years’ experience as Administrator, Director of Nursing or Office Manager in a Multi-Specialty Ambulatory Surgery Center or similar Outpatient Center. Provide direction for evaluation of all facility programs and committee activities, including but not limited to Quality Management Improvement and Infection Control as well as delegate responsibilities to appropriate personnel.

Livermore, California26 days ago

$60,000–$70,000

This vital role involves overseeing daily office operations, managing administrative functions, and supporting various departments to ensure seamless workflow. The ideal candidate will bring strong organizational skills, excellent communication abilities, and experience in office management to help the company run efficiently and effectively.

New!

Redwood City, CA2 days ago

$80,000–$85,000 Per Year

Duties include entering team members into the payroll system, adjusting payroll information as needed, monitoring time punches, processing payroll hours and dollars into the payroll system, and distribution of payroll checks as needed in Director of Business Office Administrators' absence. Partners with the Director of Business Administration and Executive Director in development of budgets and forecasts, analysis of variance, payroll and expenses to budget, and monitoring of capital expenditure expenses.

New!

Redwood City, CA2 days ago

$80,000–$85,000 Per Year

Foster City, CA22 days ago

Contractor

Title:Quality Documents and Training Administrator - II Location: Foster City, CA- Local Candidates Only - Bay Area Contracts: 12 + Months Pay: $37.84 Job Description We are currently seeking a dynamic, highly motivated, and experienced Training Coordinator focused on Event planning and project management for Commercial Learning + Development. Proven Big Picture thinking and decision-making skills Execution and problem-solving skills under pressure Able to be successful working independently as well as within the context of a team Ability to establish effective working relationships with a diverse range of stakeholders Proficient in Microsoft Office suite.

Redwood City, California8 days ago

$24.41–$31.17

We are looking to build our workforce with a staff who share this vision and want to instill passion in learning emphasizing student strengths and gifts for all learners: all abilities, all ethnicities and cultural identities, LGBTQ+ youth, and multilingual learners. Collect and account for fees, fund-raising moneys and other cash as assigned; receive monies, issue receipts, balance, reconcile and post to ledgers; prepare deposits as needed; maintain related financial records.

San Ramon, CA28 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

San Francisco, CA30+ days ago

Your main administrative duties include maintaining personnel records, managing HR documents (e.g. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

New!

Dublin, California3 days ago

$21.92–$32.83 Per Hour

Set up work orders into the MRP system - Review timesheets and submit them to payroll - Claim production units - Enter purchase requisitions - Collect subcontractor/material tickets for accrual - Prepare project invoices - Attend department project/financial meetings - Monitor Purchase Order spend - Must be able to cross-train and work in a team environment - Must have good organizational skills and be an effective communicator . Henkels & McCoy West, LLC (H&W) service offerings include Consulting & Planning, Engineering & Design, Construction Management, EPC/Design-Build, Program Management, and extensive Field Construction Services.

Pleasanton, CA30+ days ago

This is a forward-facing role that serves as the first point of contact for patients, helping ensure a smooth, welcoming, and efficient office experience. We are seeking a friendly, detail-oriented, and tech-savvy Medical Office Administrator to join an established medical practice in Pleasanton, CA.

Oakland, CA30+ days ago

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. This role ensures that JIRA supports scalable, efficient workflows across teams while maintaining system integrity, performance, and usability.

New!

San Francisco, CA5 days ago

Full-time

The Project Administrator will also be responsible for leading and developing special projects, processes, and systems in conjunction with architectural staff and will excel in this role with passion and preference to stay curious and continue to learn and grow. The Project Administrator will provide key support to architectural Project Teams and the Architectural Operations Department allowing projects to be coordinated in a more efficient and effective manner.

Palo Alto, CA30+ days ago

Provides various business AND office support activities and services which may include copy services, word processing, mail and distribution services, records retention, office reception, facilities administration, travel coordination, and support. Our mission critical applications, including Clean Master, CM Security, Battery Doctor and Duba Anti-virus, help make the internet and mobile experience speedier, simpler, and safer for users worldwide.

New!

Redwood City, CA6 days ago

$120,000–$156,000 Per Year

By applying for this job, you agree to receive AI-generated calls, text messages, and/or emails from Mitchell Martin Inc and its affiliates and contracted partners at various frequency through traditional and automated methods. You will manage and secure cloud-based technology platforms, ensuring high availability and scalability.

Mountain View, CA16 days ago

The PASCAL Technical Service Administrator supports the PASCALTechnical Service department by coordinating service activities, customer communications, complaint-related follow-up, RMA processing, parts orders, field service scheduling, inventory transactions, and service documentation. This position requires strong attention to detail, excellent communication skills, the ability to work cross-functionally, and comfort working in ERP, CRM, and service management software systems, including platforms such as Microsoft Dynamics 365 Business Central and ServiceMax.

New!

San Francisco, California6 days ago

$90,000–$100,000

This individual will oversee all administrative, client-facing, and office operations while also supporting legal work related to estate planning and real estate transactions. This position is ideal for a seasoned legal professional who thrives in a small-office setting, enjoys autonomy, and is looking for a stable, long-term role with full ownership of their responsibilities.

San Jose, California27 days ago

$25–$29 Per Hour

Join a leading Commercial Real Estate Organization as a temporary Property Administrator based in San Jose, CA, responsible for providing full administrative support to the team. The Property Administrator will be responsible for: Providing full administrative support, including phone support, report typing, filing, and distribution of correspondence.

San Jose, California30+ days ago

A team player with excellent communication, problem-solving, and multitasking skills * At least five-year hands-on experience in IT fields including computer hardware/image maintenance, script programming, installation and configuration in Microsoft Windows client and relative servers * Solid experience and in-depth knowledge of supporting Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Citrix client, VPN remote access, Microsoft Teams, WebEx, Microsoft Deployment Toolkit, Cisco IP phone and video conference system * PowerShell script knowledge and experience * Knowledge in Internet security/connectivity and anti-virus programs. * Strong troubleshooting, critical thinking, self-learning, self-motivate skills * Detail oriented and excellent customer service skills * VMware VM knowledge * Windows Server Update Services (WSUS) knowledge * Strong self-learning, self-motivate, and problem-solving skills

Fremont, CA9 days ago

You’ll lead the entire implementation journey—owning the FTZ application process, partnering closely with our FTZ implementation experts and local CBP officials, deploying the selected ICRS platform, and integrating all FTZ capabilities with our enterprise systems, including Oracle Fusion Cloud. The Program Manager – FTZ Implementation will spearhead the creation and launch of Ichor’s new Foreign-Trade Zone (FTZ) in Austin, TX, driving the project from concept to full activation.

San Jose, CA23 days ago

Remote

Full-time

The ideal candidate will be proficient in interpreting organizational charts to validate access levels, ensuring compliance with internal policies, and delivering excellent support to internal users. Verify user roles and reporting structures using Org Charts to validate appropriate access levels.

San Francisco, CA30+ days ago

$160,000–$180,000

In this role, you will work alongside an infrastructure and applications team, supporting enterprise business systems as you own the administration, optimization, and reliability of Oracle RAC databases, EBS applications, and support Linux-based infrastructure in a multi-terabyte enterprise environment. The IT department works out of a satellite office just east of Oakland San Francisco Bay Airport, a prime location combined with relative affordability, providing easy access to San Francisco, Oakland, and Silicon Valley.

Mountain View, CA30+ days ago

$30–$45 Per Hour

Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders. Experiences & Qualifications: + Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment.

San Jose, CA20 days ago

$134,500–$193,500

Our cutting-edge solutions enable unparalleled “time-to-power” capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm. For over two decades, we’ve been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world.

San Jose, CA12 days ago

$50,000–$55,000 Per Year

Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Job DescriptionSanmina Corporation (Nasdaq: SANM) is a leading integrated manufacturing solutions provider serving the fastest-growing segments of the global Electronics Manufacturing Services (EMS) market.

San Jose, CA30+ days ago

Full-time

Data Center Operations: Assist with day-to-day operations within the Data Center, including rack and stack of equipment, cable management, and environmental . This role is crucial for maintaining the stability, security, and efficiency of our core IT infrastructure, directly supporting both our critical .

Redwood City, CA22 days ago

$25–$30 Per Hour

indiGO Auto Group is an industry thought leader representing 30 timelessly modern franchised dealerships in eight US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, San Francisco, CA, Sugar Land, TX, Fort Collins, CO, and most recently Little Rock, AR. indiGO is proud to represent the best in luxury automotive brands as well as the best people – come and join us today!

San Mateo, CA30+ days ago

$159,070–$192,980 Per Year

Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. Experience working with Data Center Operations, Accounting, Procurement, Networking, Software Engineering and 3rd party Vendor teams and understanding the importance of tracking physical assets will be a huge plus.

New!

San Francisco, CA2 days ago

$48,335–$51,179 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

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Office Administrator Jobs in Los Altos, CA

Jobs

Office AdministratorVaco LLC

Payroll AdministratorJobot

100% Onsite Role (Only W2)//Network Administrator 3/Network Engineer//San Jose, CATPI Global Solutions

Office ManagerEpitec, Inc

Executive AssistantReed Smith LLP

Executive AssistantPinnacle Technical Resources

Executive Assistant IIEpitec, Inc

Fund Accounting ManagerVaco LLC

Law Firm Operations ManagerEdgar Law Group, LLP

Manager (Space Data and Analytics)Talent Software Services

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Sales Office Administrator & Quickbooks ProLANgineers

Regional Office AdministratorBloomberg

Office AdministratorSanhua International

Office AdministratorVeterans Sourcing Group

Office AdministratorQuality Mobile Home Services

Office AdministratorSummit School Services

Preschool Administrator and Enrollment SpecialistAction Day Schools

Administrative Assistant - Part Time (Brokerage Administrator)Marcus & Millichap

General Affairs AdministratorAlicia Corona

Executive Assistant/Office ManagerInsight Global

Studio Administrator (6-month contract)Walker Warner

AdministratorHayes Valley Surgery Center

Office ManagerUltimate Staffing Services

Business Office CoordinatorKensington Senior Living

Business Office CoordinatorKensington Place Redwood City

Quality Documents and Training Administrator - II*Integrated Resources, Inc

School Office Assistant -Clifford SchoolRedwood City School District

Executive Assistant/Office ManagerC-Suite Assistants

Human Resources AdministratorConfidential Company

Project Administrator IIIHenkels & McCoy

Medical Office Admin (Patient Care Rep/Front Desk)Vivo HealthStaff

JIRA AdministratorBlackstone Talent Group

Project AdministratorWalker Warner

Front Desk Administrator - Temp PositionCheetah Mobile

SAP BTP AdministratorMitchell Martin

Technical Service AdministratorIridex Corporation

Tax and Estate - Legal AdministratorAdams & Martin Group

Property AdministratorTandym

IT Support AdministratorAllnessinc

Foreign Trade Zone (FTZ) AdministratorIchor Systems, Inc.

⁠⁠Service Desk Administrator – Access ManagementSky System Inc

Oracle Database and Apps (EBS) AdministratorGables Search Group

Facilities Administrator (Event management)FocusKPI Inc.

Server Administrator LinuxBloomEnergy

Program Administrator - (109802)Sanmina

System AdministratorFoxconn Industrial Internet - FII

Ferrari Silicon Valley Sales AdministratorindiGO Auto Group

System Administrator - ServiceNowRoblox

Case Administrator (Legal Services/Administrative Support)American Arbitration Association Inc.

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