340 Results for

Administrative Associate Jobs in Coral Gables, FL

Jobs

New!

Miami, FL5 days ago

$130,000–$190,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Known for delivering practical business-focused solutions, our attorneys work proactively to help clients avoid disputes whenever possible while providing aggressive and effective representation when litigation arises.

New!

Miami, FL2 days ago

$21.38–$29.39 Per Hour

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Labor & Scheduling Logistics: Coordinate labor schedules alongside the Construction Manager; keep the lines of communication open between Sales, the Field, and our Customers. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement):

12-25 vacation days depending on years of service.

New!

Miami, FL6 days ago

$45,000–$55,000 Per Year

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Minimum of two (2) years of recent experience in fiscal management, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.

Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.

Doral, FL10 days ago

Compensation: $100,000 yearly Responsibilities: Advise clients by weighing available options toward a successful outcome and plan a course of action Identify client conflicts and determine case strategies with options for resolution Argue motions in court on behalf of clients during legal proceedings Preside over paralegals, administrative assistants in connection with keeping track of time records, reviewing client billing, setting up client meetings and completing client projects Conduct research and draft pleadings, briefs, and motions Qualifications: Decision-making, public speaking, problem-solving, interpersonal skills, and communication skills are a must Must be able to handle heavy caseload with little supervision Ability to use Microsoft Office is required Must be a member of your local bar association - active member preferred Successful completion of accredited law school with Juris Doctorate (J.D.) degree with 2 years of related experience About Company We are a fast-growing business law firm leveraging artificial intelligence to deliver industry-leading efficiencies to every case. Join a Thriving Business Law Firm in Coral Gables, FL We are seeking a Florida-Barred litigation attorney with a minimum of 2 years of experience who can provide quality legal services to our large, diverse client base.

Weston, Florida14 days ago

$18–$23

div>Position Overview:

Arley Therapy Services is seeking a detail-oriented Administrative Associate to support pediatric speech therapy operations. Daily Workflow Expectations:

Monitor email, fax, and task systems daily.

Doral, FL14 days ago

Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. From overseeing scheduling and managing cash office operations to facilitating the new hire onboarding process and supporting colleague engagement, your work enables store leadership and teams to focus on delivering exceptional customer service.

Miami, FL7 days ago

Plantation, FL14 days ago

Miami, FL30+ days ago

Founded on values of honesty, integrity, and excellence, our company has grown from a family of 2 to over 1,000 dedicated team members across Georgia, Alabama, Tennessee, South Carolina, North Carolina, and Florida. Collaborate with internal teams, including administrative associates, sales, service professionals, and management to ensure top-tier customer service.

Brickell, FL27 days ago

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Position Overview

A leading real estate and housing development company is seeking a friendly, professional, and highly organized Receptionist & Administrative Assistant to join their growing corporate team. This role serves as the first point of contact for visitors, vendors, and callers while providing administrative and operational support to ensure the smooth day-to-day functioning of the office.

Miami, Florida30+ days ago

$18–$20

div>Job Summary:

The Marketing & Administrative Coordinator is responsible for supporting the organization’s daily administrative operations while leading basic marketing and promotional efforts.

Key Responsibilities:

Marketing & Communications:

Promote the organization through social media, flyers, emails, and community outreach.

Fort lauderdale, FL30+ days ago

Resolves billing and service discrepancies to help and ensure timely and accurate client billing and billing adjustments. Schedule the work with clients and coordinate with teams and subcontractors and anticipate and resolve conflicts.

Miramar, FL30+ days ago

$66,733–$124,275 Per Year

Specialized experience must demonstrate experience applying management principles, practices, methods, and techniques to solve the problems of the organization; experience integrating management services with the general management of an organization; experience developing and securing the fiscal and business resources and services needed to manage and run an organization. Significant investments are advancing the research and development of autonomous vehicles, environmentally friendly electric aircraft, high-speed and long-endurance solar-powered aircraft, and new types of space vehicles.

FL30+ days ago

$35,880–$41,262 Per Year

p>Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.

New!

FL6 days ago

Whether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.

New!

Fort Lauderdale, FLToday

li>This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion. Responsibilities:

Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President.

New!

Fort Lauderdale, FLToday

Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Administrative Assistant Responsibilities:

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

New!

Fort Lauderdale, FLToday

Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President.

Miami, FL30+ days ago

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Pembroke Pines, FL30+ days ago

p>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

Miami, FL30+ days ago

$19–$20 Per Hour

Miami Beach, FL30+ days ago

Pembroke Pines, FL30+ days ago

Aventura, FL30+ days ago

Hialeah, FL30+ days ago

li>Compliance Adherence: Ensure compliance with Title IX of the Education Amendments Act of 1972, as well as FNU Policies, Procedures, Rules and Regulation, the FNU Code of Ethics, Family Educational Rights and Privacy Act (FERPA), Florida Information Protection Act of 2014 (FIPA), the EU General Data Protection Regulation (GDPR), and all other applicable federal, state, and local laws, rules, and regulations. Serves as the primary point of contact for nursing program inquiries and ensures smooth daily operations through coordination of academic activities, student services, and administrative functions.

Fort Lauderdale, FL22 days ago

$52,645.84–$84,022.64 Per Year

Coordinates the business operations functions of a County division, section or unit; may supervise clerical and specially assigned technical staff engaged in a wide variety of secretarial, clerical, bookkeeping and technical functions; assigns and reviews work of subordinates and/or specially assigned project personnel. The primary purpose of this position is to provide support to the Logistics Team with project scheduling, procurement particularly for furnishings, fixtures, and equipment necessary for library operations, serve as a vital communication link for project planning and coordination for Libraries capital refresh projects and expenditures for ongoing replacement furnishing projects.

Miami, FL29 days ago

$21–$25 Per Hour

Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country. This role involves administrative support, coordination, and communication to ensure the smooth operation of our large-scale food and beverage services during events and daily operations.

Miami, Florida7 days ago

p style="margin:0px">MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects.

Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.

New!

Opa Locka, FLToday

The Administrative Assistant will also provide high-level clerical support to the Executive Team and the Administrative and Contracts Manager by performing a variety of secretarial duties and skilled tasks that may include preparing reports, conducting research, and collecting data. General Office Management

Maintains office supplies inventory and coordinates maintenance for office equipment, such as computers, printers, telephones, etc..

FL14 days ago

p>Job Description:

Provide a broad range of administrative and tactical support for the Client Accounting & Advisory Solutions department including administration of projects, assists in the execution of client management, quality control, and job workflow.

Required Skills/Abilities:

Able to use Microsoft Office suite to prepare correspondence, basic reports, tables, and exhibits in support of analyses, using formulas and appropriate formats.

Coral Gables, FL30+ days ago

With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts.

Miami, Florida7 days ago

Coral Gables, FL25 days ago

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Assists with fiscal year financial operations for the following year by reviewing expenditure-related documents for appropriateness, and compliance of potential and past expenditures, Advises management of unusual trends, funding levels and expenditures,

Prepares and follows up on purchase requisitions, expense reimbursements and purchases orders for Assistant Deans Workday. The Senior Administrative Assistant provides administrative support to the Dean, Deputy Dean, Associate Deans, and Assistant Deans and plays a vital role in the overall daily administration of business operations within the Dean of Students Office.

Miami, FL30+ days ago

The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.

MIAMI, FL30+ days ago

Miami, FL30+ days ago

$14–$22.13 Per Hour

p>Job Family: STAFF - Support Staff Grade: CT Salary: $14.00 - $22.13 Department: School of Education Reports To: Program Manager Closing Date: Open Until Filled FLSA Status: Non-Exempt First Review Date: January 16, 2026.

Associates degree from a regionally accredited institution and two (2) years of experience as a secretary performing related work of a progressively complex nature.

North Miami Beach, FL30+ days ago

Scheck Hillel Community School, a large Orthodox Jewish community school located in sunny North Miami Beach, Florida, is looking for a full-time Administrative Assistant. As a Blue Ribbon School of Excellence, we attract and retain a diverse faculty who demonstrate professional excellence with an unwavering commitment to delivering an education of unsurpassed quality.

Miami, FL30+ days ago

Requirements: • Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role • Experience with HR, Payroll software • Computer literacy (MS Office applications, in particular) • Adequate knowledge of labor laws • Excellent organizational skills, with an ability to prioritize important projects • Strong phone, email and in-person communication skills. record sick or maternity leave) • Prepare HR documents, like employment contracts and new hire guides • Assist with onboard training and annual refresher training as needed • Answer employees' queries about HR-related issues • Assist payroll department by providing relevant employee information (e.g.

New!

Miramar, FL1 day ago

This role sits one step before the Licensing Coordinator and is responsible for receiving, validating, and organizing vehicle ownership documentation for new vehicles entering the client's network. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

Bal Harbour, FL30+ days ago

Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. VIEW ON MAP (https://www.google.com/maps?q=The%20St.%20Regis%20Bal%20Harbour%20Resort%2C%209703%20Collins%20Ave%2C%20Bal%20Harbour%2C%20Florida%2C%20United%20States%2C%2033154).

Bal Harbour, FL22 days ago

$31.25–$38.46 Per Hour

Miami, Florida30+ days ago

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Green Buildings

With the environment in mind, Liberty Mission works with clients to develop and implement sustainable building practices that maximize electrical systems’ efficiencies and performance. A leader in innovation and technical expertise for electrical contracting, our technicians prioritize ongoing education and training, ensuring that our team has best-in-class tools and resources at their disposal.

FL20 days ago

$31.25–$38.46 Per Hour

New!

Hollywood, FLToday

b>Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. P erforms office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.

New!

Hollywood, FLToday

$20–$25 Per Hour

We are constantly looking ahead, and right now, we are building an exclusive talent pool of elite Administrative Assistants for upcoming roles in the Miramar and Pembroke Pines area. While specific day-to-day duties can vary by client, typical responsibilities include:

Greeting clients, managing multi-line phone systems, and directing inquiries with a warm, professional demeanor.

New!

Miami Beach, FLToday

$31.25–$38.46 Per Hour

Hollywood, FL8 days ago

$22.57–$23.50 Per Hour

Effective January 28, 2008, a relative may only be hired under the following additional conditions:

The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
All regular part-time employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.

New!

Hollywood, FL5 days ago

$72,524.36–$116,038.94 Per Year

Effective January 28, 2008, a relative may only be hired under the following additional conditions:

The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
- Each employee and their dependents enrolled in the City's medical insurance plan shall have access to the City of Hollywood Employee Health Center, allowing them to conveniently and exclusively access services ranging from routine primary care, urgent care, preventative care, lab work, vaccines, pediatric care for ages 6 months and older, x-rays, health coaching, and much more.

New!

Fort Lauderdale, FL5 days ago

$69,302.27–$107,424.51 Per Year

li>As a support to an administrative superior or department head, composes correspondence and memorandums; arranges conferences; interprets administrative policies; relays instructions and policy and procedural decisions; acts for superior on routine matters; and may represent the superior at conferences and meetings, including contacts with outside agencies.

This job classification is included within the bargaining unit represented by Federation of Public Employees Supervisory and therefore is subject to the terms and conditions of the Collective Bargaining Agreement between the City of Fort Lauderdale and Federation of Public Employees Supervisory.

Administrative Associate Jobs in Coral Gables, FL

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