Administrative Assistant Jobs in Springfield, IL
Related
$20 - $25
Springfield, Illinois
With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide.
H&R Block
$16.06 - $24.09
SPRINGFIELD, Illinois
Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .
Equitable
$47000 - $68000
Springfield, IL
Assisting the executive in everyday tasks by handling important emails and messages; * Sending information to advisors and peers without delay; * Making travel and lodging reservations including verification and proactive follow up; * Using word processing, spreadsheets, databases, and presentation software to send out valuable messaging from executive; * Scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive; * Being a proactive problem solver with exceptional communication skills, correct usage of grammar and meticulous attention to details; * Conserving executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications; * Answering phones, screening visitors, preparing reports, filing and organizing documents, recording meeting outcomes; * Gathering and preparing all expense reports in a timely fashion; * Providing back-up to office manager in accounting, mail distribution, phone management and any other task deemed appropriate; * Providing new business support as time allows. This may include advisor registration, LIPQ entries, APS follow ups, and other work deemed necessary by management; * Maintaining executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel accurately and proactively; * Maintaining professionalism and confidentiality in all aspects of the position; * Preparing minutes of meetings, memos, reports, letters, and other documents.
Office of the Illinois State Treasurer
Springfield or Chicago, IL
Education and Work Experience: Juris Doctor degree from an accredited law school; must be admitted and in good standing to practice law in the State of Illinois; ten (10) years of experience practicing law preferred; ten (10) years of work experience relevant to the areas described above preferred including experience as legal counsel in a government agency or in-house setting or extensive experience with litigation and administrative law leading to a depth and breadth of legal expertise from which an attorney can draw to independently provide counsel and guidance in a fast-paced environment; experience in finance desired. The Assistant General Counsel performs the following duties, as assigned:Works on an assigned portfolio of legal matters, which portfolio may include any of the following, and is subject to change:Drafts, analyzes, provides legal advice regarding and answers legal questions regarding proposed and existing laws and administrative rules having a potential impact on the Office.
Illinois Secretary of State
Springfield, IL
Assists the Director with researching, and gathering data on legislative items including but not limited to: audit requests, department legislative initiatives, and questions from General Counsel or Legislative Affairs staff; reviews annual list of legislative changes to determine impact on the Department and communicates those items to the appropriate sections; works with the section managers to confirm any changes needed are completed by the required date of legislation; engages IT staff when technical changes are needed to support legislative changes; escalates any concerns in this area to the Director in a timely manner; ensures the Director is up to date on any legislative changes affecting the department as well as the status of ongoing work in this area. Manages repository for Department procedures and training documents to ensure they are up to date as changes occur in the department; ensures all procedures and training documents are reviewed annually by the department’s divisions/sections and updates are added to the repository in a timely manner; identifies gaps in current training and procedure documents, working with appropriate staff to create additional documentation needed; serves as back up for department personnel liaison and fiscal officer duties; serves as primary contact for voucher approvals for the department and works with Budget to ensure vouchers are correct; ensures reporting is completed and distributed following set deadlines.
Summit School Services
Taylorville, IL
Pay range for Bus Assistant $15.50 per hour Paid Training at $15 per hourEmployees receive holiday pay and accrue paid time offEmployees are eligible for Illinois Paid Leave for All Workers Act (PLAWA). To support the safe and reliable transportation of students by assisting the bus driver with the movement, management and care of students while they are being transported to an assigned destination as well as when they are boarding or leaving the vehicle.
Essilor Luxottica
Springfield, IL
Delivers quality & improvement to exceed all key performance indicators (KPIs): o Comp Sales, % Sales to Plan; Conversion & Customer Count, Comp Growth; Increased Traffic; Store Operating Profitability; Continuity of Care, Exam Growth & Retention Goals; Net Promoter Score; Current year objectives. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
Midwest Express Clinic
Chicago - Roscoe Village, IL
Employees can also opt into a wide range of voluntary benefit plans including, but not limited to pre-tax spending accounts (FSA, HSA, Dependent Care, and Commuter), life insurance, critical illness, and even pet insurance. Benefits: Midwest Express Clinic is proud to offer our employees a competitive selection of employer sponsored medical, dental, vision, and short term disability plans that meet the diverse needs of our employees and their families.
Midwest Express Clinic
Gage Park, IL
Employees can also opt into a wide range of voluntary benefit plans including, but not limited to pre-tax spending accounts (FSA, HSA, Dependent Care, and Commuter), life insurance, critical illness, and even pet insurance. Benefits: Midwest Express Clinic is proud to offer our employees a competitive selection of employer sponsored medical, dental, vision, and short term disability plans that meet the diverse needs of our employees and their families.
Midwest Express Clinic
Chicago - Belmont Cragin, IL
Employees can also opt into a wide range of voluntary benefit plans including, but not limited to pre-tax spending accounts (FSA, HSA, Dependent Care, and Commuter), life insurance, critical illness, and even pet insurance. Benefits: Midwest Express Clinic is proud to offer our employees a competitive selection of employer sponsored medical, dental, vision, and short term disability plans that meet the diverse needs of our employees and their families.
United Community Bank
Chatham, IL
Essential Duties and Responsibilities: All assigned general clerical duties for the designated loan officer, including but not limited to sending past due notices, past due letters, title ticklers, preparing loan files and general correspondence. The loan assistant will provide administrative support to the loan officers and assist with managing loan applications and ensuring compliance with lending regulations.
United Community Bank
Springfield, IL
All assigned general clerical duties for the designated loan officer, including but not limited to sending past due letters, title ticklers, preparing loan files and general correspondence. Ability to explain the benefits of bank products and services and answer customer questions regarding these products and services.
Memorial Health
Lincoln, Illinois
Assists in various aspects of patient flow process including, but not limited to performing front office reception and billing office duties, securing/stocking necessary supplies, preparing exam room and patient for examination, assisting the provider with the exam or procedure, and cleaning/disinfecting exam/treatment area after use, performing various laboratory duties. Assists in the clinic financial performance in ways which may include, depending on setting: careful use of resources including supplies, equipment, and time; assisting in the collection of upfront copays; ensuring that patients present for check-out; noting when contact or insurance information does not appear current or correct; following policy related to bad debt situations.
Memorial Health
Chatham, Illinois
Assists in various aspects of patient flow process including, but not limited to performing front office reception and billing office duties, securing/stocking necessary supplies, preparing exam room and patient for examination, assisting the provider with the exam or procedure, and cleaning/disinfecting exam/treatment area after use, performing various laboratory duties. Assists in the clinic financial performance in ways which may include, depending on setting: careful use of resources including supplies, equipment, and time; assisting in the collection of upfront copays; ensuring that patients present for check-out; noting when contact or insurance information does not appear current or correct; following policy related to bad debt situations.
City National Bank
$50000 - $60000
Springfield, IL
An external mortgage loan officer assistant (LOA) provides support to one or more mortgage loan officers by handling administrative tasks, assisting in the loan application process, and ensuring smooth communication between all parties involved. The loan officer assistant is responsible for the identification and receipt of all supporting documentation needed in the file as well as coordination with the operational support team to drive a successful customer experience.
Memorial Health
Chatham, Illinois
A variety of tasks fall within this classification such as blood collection from patients of all ages; performance of CLIA waived testing/other specimen collection; maintaining the stock of phlebotomy supplies; knowledge of insurance requirements for laboratory testing; completion of paperwork to accompany specimens; and basic scheduling. Responsibilities: Complies with all federal guidelines and clinic policies and procedures including, but not limited to laboratory, drug and alcohol testing, blood borne pathogens, chemical safety, administrative policies and procedures, and corporate compliance.
Memorial Health
Springfield, Illinois
A variety of tasks fall within this classification such as blood collection from patients of all ages; performance of CLIA waived testing/other specimen collection; maintaining the stock of phlebotomy supplies; knowledge of insurance requirements for laboratory testing; completion of paperwork to accompany specimens; and basic scheduling. Responsibilities: Complies with all federal guidelines and clinic policies and procedures including, but not limited to laboratory, drug and alcohol testing, blood borne pathogens, chemical safety, administrative policies and procedures, and corporate compliance.
Family Guidance Centers, Inc.
Springfield, IL
Family Guidance Centers, Inc. (FGC), a not-for-profit behavioral healthcare organization, treats and prevents substance use disorder, as well as an array of other related problems. Family Guidance Centers, Inc seeks to support the behavioral health of individuals, families, and communities through our commitment to innovation, accountability, and compassionate care to facilitate positive, lasting change.
Medvidi
Springfield, IL
We’re reimagining how mental health care is delivered, and here’s why physicians choose us: No need to hire or manage an Administrative Assistant – our system provides them for free. No expensive software is required – unlike alternatives like advancedMD, our platform is completely free, saving you thousands in software costs.
Medvidi
Springfield, IL
No expensive software is required – unlike alternatives like advancedMD, our platform is completely free, saving you thousands in software costs. We are committed to building a cutting-edge online platform that fosters emotional well-being, offers personalized support, and cultivates a sense of community for all.
ProCare Dental Group
Crystal Lake/Lake Zurich, IL
Your responsibilities will include scheduling appointments, coordinating work schedules, making office supply arrangements, greeting patients and providing general administrative support to doctors and employees. Need to be familiar with a variety of office software (including email tools, spreadsheets and databases) and to be able to accurately handle administrative duties.