Salt Lake City, UT30+ days ago
p>• Provide various administrative support to the Mission Critical team • Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project • Open & close billing periods on time, send DocuSigns out and manage completion to facilitate timely billing to the Owner • Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors • File necessary preliminary lien and commencement notices for their projects • Review and verify lien releases for all vendors • Process projects close out documents (O&M manuals, etc.) • Maintain efficient, neat, and organized filing systems for all projects, in a timely fashion • AR/AP track, manage and process purchase orders and invoices • Organizes and prepares documents and reports for PM, utilizing and maximizing Procore as a documentation source • Interacts with clients, vendors, and staff in a professional, courteous and appropriate manner • Participating in monthly change event and forecast meetings. • Proficient computer skills, including typing, Microsoft Office Suite, Procore, Bluebeam • Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists • Clear written and verbal communication • Organize and write procedures in a logical/methodical manner • Ability to multitask and work on multiple residential or commercial projects simultaneously, including managing priorities of multiple managers • Consistently produces accurate work and has excellent attention to detail • Work well in a team environment • AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed • Proficient in document control and has the ability to assist in processing RFI's and submittals • Able to be resourceful and take initiative • Maintains a friendly and courteous attitude, even under stressful situations.