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Open Date 04/29/2026 Requisition Number PRN17009N Job Title UU Student - Admin/Clerical Working Title Summer YTU Office Assistant Career Progression Track SJ Track Level FLSA Code Nonexempt Patient Sensitive Job Code? No Type Non Benefited Staff / Student Temporary? Yes Standard Hours per Week 5-20 Full Time or Part Time? Part Time Shift Day Work Schedule Summary
Our summer sessions run on the following dates:
June Session: June 826
July Session: July 623
(MondayFriday, 8:45 AM3:45 PM)
Is this a work study job? No VP Area Academic Affairs Department 00079 - Theatre Department Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $16+ depending on experience Close Date 06/30/2026 Priority Review Date (Note - Posting may close at any time) Job Summary
Support the daily operations of Youth Theatre summer programs by assisting with administrative, organizational, and logistical tasks. This role works closely with the Youth Theatre Director and staff to ensure that sessions run smoothly and efficiently.
This is a fast-paced, high-volume environment that requires strong organization, clear communication, and the ability to manage multiple tasks at once. The position includes both office responsibilities and active support during program hours.
Responsibilities
Assist with program planning, scheduling, and coordination.
Track and organize student, staff, and program information.
Maintain accurate records in spreadsheets and databases.
Respond to emails and phone calls in a timely and professional manner.
Assist families with registration questions and general program information.
Communicate clearly with staff regarding schedules, updates, and needs.
Help coordinate teaching artists, materials, and daily schedules.
Prepare and organize materials for each session.
Support supply ordering and inventory tracking.
Assist the Director in tracking program expenses and payments.
Maintain organized documentation related to program operations.
Assist with daily camp operations as needed.
Help manage transitions, materials, and general program flow.
Step in to support staff and students when necessary.
Staff are also required to attend:
One evening performance during the final days of each session (typically between 4:008:00 PM)
Weekly faculty meetings held on Mondays after program hours
Minimum Qualifications Preferences
Strong organizational and time management skills.
Ability to communicate clearly and professionally in person, by phone, and by email.
Experience working in a customer service, office, or youth program setting.
Comfort working with spreadsheets, databases, and general office software.
Ability to handle multiple tasks and shifting priorities throughout the day.
Experience working in a camp, theatre, or youth program setting.
Strong attention to detail and ability to stay organized in a fast-paced environment.
Ability to take initiative and solve problems independently.
Experience with project coordination or administrative support.
Valid drivers license preferred.
Must be at least 18 years of age.
Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems (URS). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veterans status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinators office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
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The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah!