Tax Administrative Specialist

Tax Administrative Specialist
Location: Little Rock, Arkansas — 100% on-site.
Compensation: $50,000 – $65,000, commensurate with experience
Employment Type: Full-time
Role in One Line
Runs the administrative side of our tax practice — deadlines, client communication, and document flow — and supports return preparation through data input, assembly, and e-filing.
What You’ll Do

• Own the tax filing deadline calendar: extensions, estimates, and due dates across individual and business returns — and make sure nothing slips
• Drive client communication through busy season — organizers out, missing documents chased down, engagement letters signed, appointments scheduled
• Input tax return data from client source documents and prepare straightforward individual returns under review
• Assemble workpapers and organize client files so preparers and reviewers can move quickly
• Handle e-filing, Form 8879 collection and tracking, and return assembly and delivery
• Support 1099 and W-2 season, and assist with payroll and sales tax filings as needed
• Serve as the firm’s first point of contact — phones, walk-ins, and getting clients to the right person with the right answer

Must Have

• Bookkeeping or accounting experience — comfortable with debits and credits and able to read a P&L and balance sheet. This is the skill base the tax and client work is built on.
• Administrative or front-office experience in a professional office
• Highly organized and detail-oriented; can own a deadline calendar and keep filings from slipping
• Working familiarity with QuickBooks and Excel
• Handles phones and walk-in traffic with warmth and composure, including during busy periods
• Responsive and dependable through busy season
• Complete discretion with confidential client and financial information

Big Plus

• Individual tax return (Form 1040) preparation or input experience
• Prior CPA firm or tax office experience
• UltraTax CS or other Thomson Reuters CS Professional Suite experience
• Payroll or sales tax filing experience

Screening Notes
Attitude and reliability matter as much as technical skill. Please confirm on-site willingness and busy-season availability before sending candidates over.