Senior Executive Assistant

Tawani Enterprises

Chicago, IL

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JOB DETAILS

JOB TYPE

Full-time

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Contract Management, Detail Oriented, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, File Maintenance, Funding, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Organizational Skills, People Management, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Reporting Skills, Research Skills, Schedule Development, Technical Strategy, Technical Support, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Chicago, IL

POSTED

30+ days ago

POSITION SUMMARY:
The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.

ESSENTIAL POSITION QUALIFICATIONS:

Bachelor’s degree (minimum) – business related field preferred
7+ years experience in specific executive administrative support capacity
Extremely detail oriented and organized
Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
Advanced to Expert level abilities with Microsoft Office products
Excellent written and oral communication skills
A minimum of 3 years’ experience with project oversight and/or supervisory/personnel management

ASSIGNED RESPONSIBILITIES AND DUTIES

Calendar, Meeting, and Professional Management:

Managing complex schedules, coordinating across time zones, and arranging meetings.
Manage and maintain subscriptions, organization memberships, and licenses

Management

Ability to manage and collaborate with another executive assistant
Comfortable with someone reporting directly to this role

Communication:

Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
Process mail and respond to routine correspondence
Able to take comprehensive messages when not available
Liaison between Chairwoman, organization and family, household staff, etc.
Compose thank you notes to all guests
Compose letters for distribution and gifts
Mailing books to various friends, family, and colleagues
Coordinate staff birthday gifts
Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
Maintain all contracts

Travel & Logistics:

Coordinate all travel arrangements and special events with an eye to comfort/convenience as well as cost
Organizing comprehensive travel itineraries and managing expense reports.
Candidate must be open to travel with the executive if needed
Provide concierge services to the Chairwoman

Strategic and Technical Support:

Preparing reports, presentations, conducting research, and overseeing special projects.
Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products

Confidentiality:

Managing sensitive company, personal, and personnel information with discretion
Maintain private files
Scanning documents as necessary

OTHER DUTIES INCLUDE:

Flexible
Process special orders
Provide organization the Chairwoman's office
Perform additional duties as assigned by the Chairwoman
Understands reporting structure of the individual and organization
Previous family office executive experience is a plus
Perform additional duties as assigned by the Chairwoman

Benefits (Full-time Employees):

Paid time off
401K
Medical, dental, and vision coverage

#ZR

Senior Executive Assistant

Tawani Enterprises

Chicago, IL

About the Company

Tawani Enterprises

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