Senior Administrative Assistant - Maintenance and Traffic (MOT)

Senior Administrative Assistant - Maintenance and Traffic (MOT)

Salary

$64,592.73 - $100,166.76 Annually

Location

Transportation and Mobility - 290 NE 3rd Ave. Fort Lauderdale, FL 33301, FL

Job Type

Full Time

Job Number

NB167-21

Department

Transportation and Mobility

Division

TRANSP. & MOBILITY ADMIN SUPPORT

Opening Date

10/17/2026

Closing Date

10/27/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

POSITION SUMMARY

Under the direction of the MOT Administrative Supervisor, the Senior Administrative Assistant provides advanced administrative, analytical, and customer service support to the Maintenance of Traffic (MOT) operations within the Transportation and Mobility Department. The role performs complex tasks related to application intake, document verification, approval workflows, and coordination with internal divisions, contractors, applicants, and project managers.

Employees are required to exercise extensive initiative and independent judgment, and to work effectively with the public, City officials and others. Employees must also apply specialized and/or technical knowledge and experience through the interpretation and completion of administrative assignments of unusual difficulty in accordance with City and departmental rules, regulations, procedures and ordinances.

This position requires strong initiative, specialized knowledge of temporary traffic control standards, and the ability to assist in improving operational efficiency and process flow.

This is a classified position covered by the Personnel Rules.

This is a Management Category IV position which includes five (5) additional Management Vacation Days and a Vehicle Allowance of $120/month.

ESSENTIAL JOB FUNCTIONS

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Intake, review, and verification of Maintenance of Traffic (MOT) applications and required documentation.
• Review, process, and approve partial and shoulder closures; publish approved closures and updates to GIS systems.
• Serve as the primary point of contact for applicants, contractors, project managers, and internal divisions submitting MOT plans.
• Coordinate MOT-related needs for City projects and special events; provide guidance to ensure compliance with City standards.
• Research and investigate matters related to MOT operations, permitting compliance, submitted documentation, and related City needs.
• Complete and support public records requests, including gathering documents, reviewing records, ensuring compliance with Chapter 119 Florida Statutes, and coordinating responses with the City Clerk's Office.
• Provide customer service via telephone and email, assisting neighbors, contractors, project managers, and internal staff with MOT requirements, corrections, processing steps, and general inquiries.
• Generate, analyze, and report operational data regarding MOT activities, project status, workload trends, and workflow efficiency.
• Develop, refine, and implement work methods, templates, approval tools, and internal workflow improvements.
• Compose professional correspondence, interpret administrative policies, and provide procedural guidance to staff and stakeholders.
• Provide technical assistance regarding corrections needed for approval and use of City software platforms, including Accela.
• Utilize advanced proficiency in office and software tools to perform a wide variety of administrative, analytical, and customer service functions.
• Perform related duties as assigned.

JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

MINIMUM JOB REQUIREMENTS:

• Bachelors Degree from an accredited four-year college with major coursework in business or public administration, or a closely related field. Possession of a masters degree may be substituted for one (1) year of required work experience.
• Must possess at least three (3) years of paid, full-time work experience in administrative program support, process evaluation, workflow development, or operational analysis.
• Additional qualifying work experience may be substituted on a year-for-year basis for the required college education.
• Intermediate or higher-level proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• To claim Veterans' Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to the Florida Department of Veterans Affairs. (link:https://floridavets.org/benefits-services/veterans-preference/)

PREFERRED QUALIFICATIONS:

• General knowledge of FDOT Temporary Traffic Control (TTC) Standards.
• General knowledge of Transportation Roadway Plans and related operational requirements.
• Bilingual proficiency preferred.
• Knowledge and experience using Accela permitting or workflow software.
• Prior experience in government operations or transportation-related administrative functions.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY & SUPPLEMENTAL INFORMATION

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and a Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans preference per Florida law.

For technical support with your application, contact GovernmentJobs.com from 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or emailsupport@governmentjobs.com.

The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

Click here for an overview of employment information including our benefits package.

Click here for additional management benefits.

Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan! Under the U.S. Department of Educations Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale! Click here for more information or to see if you qualify.

In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

01

How many years of college education have you successfully completed with coursework in business administration, public administration or a related field from an accredited college?

• None
• Less than one (1) year
• One (1) year
• Two (2) years or Associates Degree
• Three (3) years
• Four (4) years or Bachelors Degree
• Masters Degree

02

How many years of administrative experience do you possess that includes providing direct support to an organization, specifically involving application intake, document review, and process or workflow coordination?

• No Experience
• Less than 1 year
• 1-2 years
• 3-5 years
• 6 or more years

03

Are you fluent in more than one language? If so, please list them below.

04

Are you familiar with the Accela system? If so, describe your level of knowledge of its functions and the types of tasks you have performed in it.

05

Describe your familiarity with FDOT Temporary Traffic Control requirements and any transportation experience you have that relates to this role.

06

Describe your experience developing or improving administrative workflows, templates, or processes, and any experience analyzing MOT plans.

Required Question

Employer City of Fort Lauderdale

Address Tower Building - 101 NE 3rd Ave

Department of Human Resources - 16th Floor

Fort Lauderdale, Florida, 33301

Phone 19548285300

Website http://www.fortlauderdale.gov