Secretary
Salary
$58,623.55 - $71,257.68 Annually
Location
City Hall - 555 Santa Clara Street, Vallejo, CA
Job Type
Regular Full-Time
Job Number
2026-JLK-07
Department
Information Technology
Division
Information Technology
Opening Date
07/20/2026
Closing Date
8/3/2026 5:00 PM Pacific
Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETY
THE POSITION
This recruitment is being conducted to establish a Citywide Eligible List. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.
The Secretary provides comprehensive administrative and clerical support to an assigned City division, serving as an independent assistant to the division manager and other supervisory staff. This role manages day-to-day office operations, coordinates clerical workflow, and ensures the accuracy and efficiency of work products and procedures. Responsibilities include preparing and proofreading a variety of documents, maintaining records and filing systems, processing payroll and financial paperwork, ordering supplies, and supporting budget monitoring. The Secretary interacts frequently with the public, responding to inquiries and providing information regarding departmental procedures, regulations, and services. This position requires strong organizational skills, independent judgment, proficiency with modern office technology, and the ability to establish effective working relationships across City departments, external agencies, and community members.
THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a division manager.
May exercise functional and technical supervision over clerical staff.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Manage and coordinate office support functions; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work for accuracy.
Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; monitor budget as assigned; recommend improvements in work flow, procedures and use of equipment and forms.
Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and route mail.
Type and proofread a wide variety of reports, letters, memoranda, flyers and statistical charts; type from rough draft, verbal instructions or transcribing machine recordings; compose correspondence related to assigned responsibilities.
Compile data for special projects; collect and assemble data and background materials for a variety of reports; assist in a variety of department operations; perform special projects and assignments as requested.
Maintain calendars of department and division activities, meetings and various events; coordinate activities with other City departments, divisions, the public and outside agencies.
Perform general clerical work including filing, scheduling appointments and meetings, and processing payroll, accounts payable and reimbursement requests.
Organize and maintain filing systems; maintain records related to specific area of assignment.
Verify and review materials for completeness and conformance with established regulations and procedures.
Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.
Order and maintain office supplies.
Perform related duties and responsibilities as required.
KNOWLEDGE, SKILLS AND ABILITIES / MINIMUM QUALIFICATIONS
TYPICAL QUALIFICATIONS
KNOWLEDGE OF:
English usage, spelling, grammar and punctuation.
Modern office procedures, methods and computer equipment.
Business letter writing and basic report preparation.
Principles and procedures of record keeping.
ABILITY TO:
Perform secretarial and clerical work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Compile and maintain records.
Type at a speed necessary for successful job performance.
Operate and use modern office equipment including a computer.
Work independently in the absence of supervision.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of responsible secretarial and clerical experience.
Training:
Equivalent to completion of the twelfth grade. Additional specialized secretarial or clerical course work is desirable.
SUPPLEMENTAL INFORMATION
Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas.
The Recruitment & Selection Process
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues.
Applications will be screened for overall qualifications the week of August 3, 2026.
Applicants who are found to be the best qualified will be invited to participate in an online skills assessment the week of August 17, 2026. The most qualified applicants from the online skills assessment will have their supplemental responses scored by subject matter experts.
The most qualified applicants from the online skills assessment will have their supplemental responses scored by subject matter experts the week of August 24, 2026. The most qualified applicants from the scoring of supplemental questions will be invited for an Oral Panel Interview.
Oral Panel Interviews are tentatively scheduled to take place the week of September 7, 2026. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department.
REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Jannah Lunar-Kaplli at (707) 648-5402 or send an email to: Jannah.Lunar-Kaplli@cityofvallejo.net no later than Monday, August 3, 2026 at 5:00 p.m.
PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Veterans Preference - Veterans preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
Click here for benefit information for International Brotherhood Of Electrical Workers Employees (IBEW):
01
Thank you for your interest in employment with the City of Vallejo! We sincerely value your time and hope to make your application experience as positive as possible. The following supplemental questions are an important step in the examination and selection process to assist us in determining if you possess the knowledge, skills, and abilities needed to succeed in the posted vacancy. A lack of a complete and thorough responses to each of the supplemental questions in the space provided, may result in disqualification from the selection process. In addition, the selections you make and responses you provide in the questionnaire must accurately reflect what is documented in your work history. Please provide unique and comprehensive responses for each question. Answering, "see resume", or copying and pasting any portion of your resume in the open text field may result in elimination from further consideration. Please indicate below that you have read and understand the instructions presented above.
02
Please indicate your highest level of education.
03
How many years of experience do you have performing secretarial and clerical duties?
04
Please describe, in detail, your secretarial and clerical experience which you referenced above. Please include the name of your employer, whether or not your employer is a government agency, and your title while performing these duties in your response. If you have no experience, please type "n/a" below.
05
Please describe, in detail, your experience using desktop productivity applications (e.g. Microsoft Office programs including Word, Outlook, and Excel) and any financial software. If you have no experience, please type "n/a" below.
06
I understand that the City of Vallejo Human Resources Department is not responsible for any lost or redirected emails and that it is my responsibility to add info@governmentjobs.com to my email contact list to avoid email notifications related to this examination from being classified as "spam" or "junk" mail. Please indicate below that you have read and understand the statement above.
Required Question
Employer City of Vallejo
Address 555 Santa Clara Street (1st Floor)
P.O. Box 3068
Vallejo, California, 94590
Phone 707-648-4363