Secretary V - 003445

Posting Details

Position Information

Position Number 003445 Position Title Secretary V - 003445 Division Academic Affairs Department 440800 - Health, Kinesiology, and Sport Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. Equivalent combination of education or experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama's department of Health, Kinesiology, and Sport is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Performs responsible departmental secretarial duties as assigned by the department chair.
• Assists with administrative tasks necessary to support departmental functions.
• Answers department telephone and emails.
• Greets and routes students and visitors to appropriate faculty and staff.
• Utilizes Microsoft Office, Google Tools, Adobe Acrobat Pro, Banner Finance and Student Records System to access departmental and student information as needed.
• Enters faculty load and compensation (FLAC) information for part-time faculty.
• Prepares part-time faculty appointment letters.
• Prepares faculty load reports.
• Creates class schedules in Banner and prepares and submits schedule maintenance forms and curriculum action forms.
• Uses Concur to document/allocate faculty travel and process invoices.
• Enters purchase requisitions and assists with textbook orders.
• Reviews budgets and keeps Chair updated.
• Maintains department files and databases.
• Makes arrangements for departmental and program meetings.
• Takes minutes at meetings as assigned by chair.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 07/31/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter