Posting Details
Position Information
Position Number 003358 Position Title Secretary V - 003358 Division Academic Affairs Department 421910 - Psychology Department Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications Job Description Summary
The University of South Alabama's Psychology department is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC.
- Maintains departmental budget and financial records.
- Maintains files and prepares reports on faculty searches and ensures proper procedures are followed.
- Assists in preparing faculty promotion/tenure packets and leave requests.
- Takes minutes at meetings and prepares for final distribution.
- Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students.
- Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner.
- Utilizes the Banner Finance and Student Records Systems to access departmental and student information.
- Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed.
- Makes travel arrangements and prepares travel reimbursement forms.
- Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed.
- Makes arrangements for meetings to include scheduling space, time and place.
- Greets and routes visitors.
- Opens and distributes mail for the department.
- Supervises student assistants to include assigning duties, checking work, and approving timesheets.
- Ensures confidentiality of all records.
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/26/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 7:30 a.m. - 4:30 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Are you at least 18 years of age?
Yes
No
- Do you have a legal right to work in the United States?
Yes
No
- The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
Yes
No
- What is the highest level of education you have completed?
Less than High School
High School Diploma or equivalent
Associates Degree
Bachelors Degree (or will obtain within 6 months)
Masters Degree (or will obtain within 6 months)
Terminal Degree (or will obtain within 6 months)
- How many years of related experience do you have?
Less than 1 year
Between 1 - 3 years
Between 3 - 5 years
Between 5 - 7 years
More than 7 years
- How did you hear about this position?
USA website
LinkedIn
Zip Recruiter
Indeed
HigherEd Jobs
Alabama Career Center / Alabama Works
Facebook
Word of mouth
Other
Applicant Documents
Required Documents
Optional Documents