Secretary V - 003353

Posting Details

Position Information

Position Number 003353 Position Title Secretary V - 003353 Division Academic Affairs Department 420500 - Communication Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Experience using MS Office and Google platforms is highly preferred.

Job Description Summary

The University of South Alabama's department of Communication is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Performs advanced administrative and operational support responsibilities for the Communications department, including the department Chair and faculty.
• Prepares correspondence, reports, meeting minutes, university forms and other documents using a PC.
• Promotes a welcoming and inclusive environment for students, faculty, staff, and visitors.
• Manages department budgets, purchase orders, requisitions, and travels reimbursements.
• Utilizes University systems, such as Banner, Concur, and DocRoute, to access and update course schedules, processes payments, and faculty appointments
• Maintains department records, databases, and confidential files.
• Coordinates meetings, events, faculty searches and schedules.
• Processes personnel paperwork, EPAFs, and part-time faculty contracts.
• Assists with accreditation reports, annuals reports, and special projects.
• Supervises student workers.
• Keeps inventory and orders office supplies.
• Interacts by telephone, letter, e-mail or in person with faculty, staff and students;
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/09/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter