Secretary V - 003230

Posting Details

Position Information

Position Number 003230 Position Title Secretary V - 003230 Division Academic Affairs Department 420800 - English Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.

Preferred Qualifications Job Description Summary

The University of South Alabama's English department is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Prepares correspondence, reports, various forms and other documents using a PC.
• Assists department Chair and faculty by preparing and entering class schedules in Banner and handles all room assignments for classes.
• Utilizes Banner Finance and Student Record System to access departmental and student information.
• Assists with faculty candidate searches to include placing ads, processing paperwork, maintaining files, sending correspondence, and preparing the Affirmative Action Report.
• Assists with preparation of Faculty Activity Reports & Annual Reports for the department.
• Hires and supervises students to include assigning duties and checking work.
• Processes necessary paperwork to hire graduate assistants, teaching assistants and interns.
• Handles leave reports and GA timesheets.
• Compiles portfolios for part-time and full-time faculty members upon request.
• Assists students with registration problems.
• Assists faculty to include giving make-up exams to students and proctoring exams.
• Provides departmental information to faculty, staff and students.
• Maintains departmental files and personnel records for faculty.
• Greets and routes visitors.
• Answers phone and directs calls.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/23/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter