Remote Administrative Services Coordinator

Careerscape is recruiting on behalf of our client for an Administrative Services Coordinator to join their team on a fully remote basis. This is a great opportunity for an organized, detail-oriented self-starter to launch a career in administrative operations, supporting day-to-day office functions, scheduling, and internal communications for a growing organization.

Day to day, you will juggle calendars, coordinate meetings and travel, keep records and files organized, and act as a go-to resource for staff questions and requests. People who thrive in this role are proactive, calm under pressure, comfortable with digital tools, and genuinely enjoy keeping things running smoothly behind the scenes.

Responsibilities

• Coordinate schedules, meetings, and appointments across multiple teams
• Maintain accurate digital filing systems and administrative records
• Respond to internal and external inquiries via email and phone
• Process and track invoices, expense reports, and purchase orders
• Order and manage office and remote work supplies
• Assist with onboarding new employees and preparing orientation materials
• Prepare correspondence, reports, and presentation materials
• Support travel arrangements and itinerary planning
• Monitor shared inboxes and route requests to the appropriate department
• Assist leadership with special projects and administrative tasks as needed

Requirements

• High school diploma required, associate or bachelor degree preferred
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a remote work environment
• Comfortable learning new software and administrative tools quickly
• Dependable internet connection and a quiet home workspace
• Prior internship or office experience a plus but not required
• Professional demeanor and strong customer service orientation

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office stipend for equipment and internet
• Paid training and onboarding program
• Opportunities for career growth and advancement
• Employee assistance program
• Company-provided laptop and technology
• Collaborative virtual team culture