Remote Administrative Services Coordinator

Careerscape is recruiting on behalf of our client, a growing organization based in New York, for an entry-level Administrative Services Coordinator to join their team on a remote basis. This is a great opportunity for an organized, detail-oriented professional who wants to build a career in office administration and operations support while working alongside a collaborative team that values efficiency and clear communication.

Day to day, you will juggle scheduling, correspondence, document management, and vendor coordination, moving quickly between tasks while keeping everything on track. People who thrive in this role are naturally organized, comfortable learning new tools and systems, and enjoy being the person who keeps a busy office running smoothly, even when working from a home office.

Responsibilities

• Coordinate daily administrative operations and support multiple departments remotely
• Manage calendars, schedule meetings, and arrange virtual and in-person appointments
• Maintain accurate records, files, and databases using company systems
• Draft, proofread, and distribute internal and external correspondence
• Process incoming requests and route them to the appropriate team members
• Order and track office supplies and coordinate with vendors as needed
• Assist with onboarding new employees and preparing administrative paperwork
• Support basic budget tracking, invoicing, and expense report processing
• Prepare reports, presentations, and meeting materials as requested
• Track action items and follow up to ensure deadlines are met

Requirements

• High school diploma or equivalent required, associate or bachelor degree preferred
• Prior internship or administrative experience is a plus but not required
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and Google Workspace applications
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines in a remote environment
• Comfortable learning new software and administrative systems quickly
• Self-motivated with strong time management skills
• Professional demeanor and ability to handle confidential information

Benefits

• Medical, dental, and vision insurance
• 401k retirement plan with employer match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office equipment and internet stipend
• Professional development and training opportunities
• Employee assistance program
• Career growth and advancement pathways
• Collaborative and supportive team culture
• Paid parental leave