Project Coordinator

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. This role will partner closely with Transformation Leads, People Systems, People Technology, and CIT teams to coordinate projects, gather requirements, document business needs, track execution, and help drive successful implementation of strategic enhancements.

Payrate: $28.00 - $30.00/hr
 
Summary
The Project Coordinator will support the delivery of People Team transformation initiatives focused on AI enablement, automation, digital experiences, operational excellence, and knowledge management. This role will partner closely with Transformation Leads, People Systems, People Technology, and CIT teams to coordinate projects, gather requirements, document business needs, track execution, and help drive successful implementation of strategic enhancements. The ideal candidate is highly organized, comfortable working across technical and business teams, and experienced in coordinating cross-functional projects from intake through deployment.
 
Responsibilities:

• Project Coordination & Delivery
• Coordinate multiple transformation and enhancement initiatives simultaneously.
• Develop and maintain project plans, timelines, risks, dependencies, and status reporting.
• Facilitate project meetings, working sessions, and stakeholder reviews.
• Track project milestones and ensure follow-up on action items and deliverables.
• Escalate risks, blockers, and resource constraints to project leadership.
• Business Requirements & Process Improvement
• Partner with business stakeholders to gather and document requirements.
• Assist with development of Business Requirements Documents (BRDs), process flows, use cases, and solution recommendations.
• Help identify opportunities for automation, simplification, and improved employee experiences.
• Support testing, validation, and deployment readiness activities.
• AI, Automation & Digital Transformation
• Support initiatives focused on GenAI agents, workflow automation, digital assistants, and employee self-service experiences.
• Coordinate activities between business stakeholders, technical teams, and vendors.
• Help track enhancement backlogs, prioritization decisions, and release schedules.
• Monitor implementation progress and adoption metrics.
• Cross-Functional Partnership
• Work closely with People Systems, People Technology, CIT, GPS, and COE partners.
• Coordinate requirements reviews, design discussions, testing activities, and implementation planning.
• Ensure alignment across business, process, and technology teams.
• Knowledge Management & Operational Excellence
• Support knowledge governance and content improvement initiatives.
• Coordinate efforts to organize SOPs, process documentation, fulfillment guidance, and operational materials.
• Help establish standards and processes that improve operational consistency and scalability.
• Drive documentation and project artifact management.
• Portfolio Reporting & Governance
• Maintain project dashboards and status updates.
• Prepare leadership-ready presentations, summaries, and executive communications.
• Support governance reviews by providing project metrics, progress updates, risks, and key decisions.
• Track project outcomes against defined success measures.

Qualifications:

• 3-7 years of experience in project coordination, project management, business analysis, or operational transformation.
• Experience supporting technology, HR, digital transformation, or process improvement initiatives.
• Experience working with cross-functional teams and managing competing priorities.

 
Skills:

• Strong project planning and organizational skills.
• Ability to create BRDs, process maps, and business documentation.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and follow-through.
• Comfort working with technical teams and translating business needs into actionable requirements.
• Experience preparing executive-level updates and presentations.
• Experience supporting AI, automation, ServiceNow, Workday, or digital transformation initiatives.
• Knowledge of Agile, project management methodologies, or continuous improvement practices.
• Experience using project management and collaboration tools such as Jira, Azure DevOps, ServiceNow, Smartsheet, or Microsoft Planner.
• Exposure to HR, People Operations, Payroll, Benefits, Employee Experience, or shared services environments.

 
Pay Transparency: The typical base pay for this role across the U.S. is: $28.00 - $30.00/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
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