Program Assistant

Work as a part of a larger team at College to envision and re-envision New Start’s role in and contribution to supporting economic and social mobility for women in Ulster County, including collaboration with various College departments and outside agencies and ensuring the student and program alumni voice in ongoing program development. Assist with recruiting and onboarding new students, including collecting, organizing and processing of all relevant paperwork and documentation, as well as providing support for connecting students with relevant campus offices including Enrollment and Success Center, Financial Aid, Trio, and Student Accounts.

Job: Program Assistant for New Start
Pay:  $23.21 / hour
Location:  Kingston, NY
Job Type:  Full time, 35 hours a week, temporary
Schedule:  Monday - Friday 8:30am-4:30pm

  Position Summary:
The Program Assistant for New Start for Women shall have responsibility for coordination of administrative and clerical duties, responsibility for managing the fiscal aspects of grants and assistance with implementing programming as necessary. The Program Assistant is under the general supervision of the Director New Start for Women.

Key Responsibilities:

Assist the Director in:

• Work with College, and College Foundation, the NoVo Foundation, and other supporting organizations to manage accurate, efficient and complete grant reporting and record-keeping, including maintenance of student information, vendor relationships, tracking of expenditures and billing for the New Start program.
• Assist with recruiting and onboarding new students, including collecting, organizing and processing of all relevant paperwork and documentation, as well as providing support for connecting students with relevant campus offices including Enrollment and Success Center, Financial Aid, Trio, and Student Accounts.
•  Assist in providing direct student support as a member of the New Start team including assisting student navigation of on-campus and external community resources.
•  Work as a member of the New Start team to implement program components that build the culture of the cohorts and nurture student success; participate in the New Start student engagement model that includes Mobility Mentoring coaching and engaging student voices in program decisions
• Provide a warm first point of contact and friendly face for program participants; cultivate a sensitive and compassionate environment that fosters accountability, trust and confidentiality.

In Addition:

• Coordinate all financial operations for the NSW program including operational support for the College Foundation. This includes managing purchasing, ensuring budget accounting and proper record keeping.
• Work as a part of a larger team at College to envision and re-envision New Start’s role in and contribution to supporting economic and social mobility for women in Ulster County, including collaboration with various College departments and outside agencies and ensuring the student and program alumni voice in ongoing program development.
• Supervise student aides
• Assisting in the grant application and fund-raising processes as needed.
• Other duties as assigned.

Ability to:

• Provide effective service and communicate with students and the local community.
• Operate and use personal computers utilizing various software applications (i.e.: word processing, excel, including the internet)
• Communicate effectively in both oral and written form.
• Work independently and exercise discretionary judgment within the scope of responsibility.
• Prioritize tasks and multi-task.
• Collect and organize data
• Establish and maintain positive, working relationships using interpersonal skills including tact, patience and diplomacy, with the diverse constituencies within and outside of the College, in the course of performing duties.

Minimum Qualifications:

• Associate’s Degree or post-secondary certificate in an appropriate field (or equivalent experience); strong administrative and program support skills, experience related to understanding of the unique skills and needs of the target student population. New Start Alumni preferred.