Program Assistant, Occupational Therapy - 007710

Posting Details

Position Information

Position Number 007710 Position Title Program Assistant, Occupational Therapy - 007710 Division Academic Affairs Department 410500 - Occupational Therapy Minimum Qualifications

High school diploma or equivalent and four years of secretarial and/or clerical experience.

An equivalent combination of education and experience may be considered.

Preferred Qualifications Job Description Summary

The University of South Alabama's department of Occupational Therapy is seeking to hire a Program Assistant, Occupational Therapy. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Performs secretarial and administrative duties for Occupational Therapy department, working closely with the Chair, Academic Clinical Fieldwork Coordinator (AFWC), Doctoral Capstone Coordinator (DCC) and other department personnel.
• Creates excel documents with admissions information as required.
• Coordinates the applicant interview day and processes related data.
• Communicates professionally and pleasantly with potential applicants, faculty, staff and students.
• Answers inquiries regarding student admission and application requirements.
• Prepares electronic files for student admission to graduate school.
• Creates databases, Excel, Word, PDF and other forms as needed for clinical fieldwork requirements and completion and tracking of student requirements and scores for review.
• Maintains appropriate paper and electronic files for fieldwork and student completion.
• Works with AFWC to provide required documents to all fieldwork sites in a processional and timely manner.
• Provides and prepares documents for accreditation purposes.
• Assists with preparation of documents and maintains databases of required documents.
• Utilizes department programs such as Occupational Therapist Centralized Application Service (OTCAS) and EXXAT/Prism.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1 Position End Date (if temporary) Job Open Date 09/16/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you at least 18 years of age?

• Yes

• No

• • Do you have a legal right to work in the United States?

• Yes

• No

• • The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?

• Yes

• No

• • What is the highest level of education you have completed?

• Less than High School

• High School Diploma or equivalent

• Associates Degree

• Bachelors Degree (or will obtain within 6 months)

• Masters Degree (or will obtain within 6 months)

• Terminal Degree (or will obtain within 6 months)

• • How many years of related experience do you have?

• Less than 1 year

• Between 1 - 3 years

• Between 3 - 5 years

• Between 5 - 7 years

• More than 7 years

• • How did you hear about this position?

• USA website

• LinkedIn

• Zip Recruiter

• Indeed

• HigherEd Jobs

• Alabama Career Center / Alabama Works

• Facebook

• Word of mouth

• Other

Applicant Documents

Required Documents

Optional Documents

• Resume
• Cover Letter