Pension Office Assistant - Part Time

Pension Office Assistant - Part Time

Salary

$24.31 - $31.16 Hourly

Location

City Hall, Boca Raton, FL

Job Type

Part-Time

Job Number

04744

Department

Financial Services

Division

Pension 12/05101

Opening Date

08/06/2026

Closing Date

8/9/2026 11:59 PM Eastern

FLSA

Non-Exempt

Bargaining Unit

U

• Description
• Benefits
• Questions

Build Your Future with the City of Boca Raton!

At the City of Boca Raton, a career in public service is more than a job - it's your chance to make a meaningful impact in a vibrant and sustainable coastal community. Driven by our core values of Fairness, Integrity, Respect, Service, and Trust, we are committed to fostering a workplace where employees feel appreciated, inspired, and supported.

Whether youre starting out or looking to take your public service career to the next level, the City of Boca Raton offers the tools, resources, and culture to help you succeed.

Apply now and join the city that's building careers and shaping a stronger tomorrow!

General Statement of Job:

The Part-Time Office Assistant is responsible for providing comprehensive administrative and clerical support to ensure the efficient day-to-day operations of the Pension Office. This role performs a wide range of office functions, including customer service, records management, bookkeeping, data entry, document preparation, correspondence, and the maintenance of confidential files and information.

The Part-Time Office Assistant serves as a primary point of contact for members of the public, employees, retirees, and applicants by responding to inquiries, providing information, and directing requests in a professional and courteous manner. The position requires exceptional organizational skills, attention to detail, and the ability to accurately review, process, and maintain records in accordance with established policies and procedures.

The Part-Time Office Assistant must effectively manage multiple priorities in a fast-paced environment, work independently with minimal supervision, maintain confidentiality, and communicate effectively with internal and external stakeholders. A commitment to accuracy, customer service, teamwork, and continuous process improvement is essential to supporting the overall mission and operational effectiveness of the Pension Office.

Essential Functions

• Checks forms, records, reports, applications, invoices, and other materials for accuracy, completeness, and conformity with established procedures
• Serves as office receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required
• Assists members of the public, employees, and/or applicants with questions and requests for information either in person, over the phone or via electronic communication
• Types letters, invoices, reports, accounting reports, and other material from rough drafts, marginal notes, or verbal instructions
• Enters and updates information, and generates standard reports using computer software applications
• Maintains files, reviews digitized documents for accurate filing, and assembles information from various sources for records and reports
• Maintains inventories and mailing lists, orders supplies, and various other records
• Composes routine correspondence; prepares a variety of routine reports
• Operates standard office machines, word processing, and data entry equipment
• Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc.

Related tasks:

• Composes routine correspondence
• Prepares travel requests, collects receipts, and processes for reimbursement
• Assists office staff with special projects as directed

Knowledge, Skills and Abilities

Knowledge of:

• Standard office practices, accounting procedures, equipment, and executive assistant best practices
• Professional verbal and written communication skills
• Developing internal processes and filing systems

Skilled in:

• Microsoft Office suite, with a working knowledge of Microsoft Excel, Microsoft Word and Outlook.
• Use of computers and software applications to a moderate degree of proficiency.
• Organization and time management.
• Arithmetical calculations and file alphabetically
• Using an electronic content management filing system (Laserfiche or similar).

Ability to:

• Serve the public and interact with fellow employees with honesty, integrity, and respect
• Follow written and verbal instructions.
• Work under pressure of deadlines and with minimal direction/supervision
• Manage multiple projects, deadlines, and responsibilities simultaneously.
• Establish and maintain effective working relationships with associates and the general public.
• Work with sensitive information and maintain confidentiality.

Minimum and Preferred Qualifications

• High school degree or equivalent
• One (1) year of clerical or administrative experience

PREFERRED QUALIFICATIONS:

• Two (2) or more years of accounting clerical or administrative experience
• Experience with an electronic content management filing system (Laserfiche or similar)
• Record management experience in public and/or municipal entity, and/or protected personnel information
• Knowledge of Microsoft Office applications preferred.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:

Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification

The City of Boca Raton is an Equal Opportunity, Inclusive, Veterans Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

CITY OF BOCA RATON - BENEFITS SUMMARY

Part-Time Employees

ELIGIBILITY REQUIREMENTS: To be eligible to receive Paid Leave and to contribute to the 457 Deferred Compensation Plan, a part-time employee must have worked at least 1,040 hours in the prior fiscal year

PAID LEAVE: Employees who work a minimum of 1,040 hours per fiscal year will receive twelve (12) hours of Paid Leave on October 1st. This Paid Leave shall be used no later than September 30th of that fiscal year or it will be forfeited. These hours may not accumulate and may only be granted with the approval of the employees supervisor. This paid leave has no cash value at separation of employment.

MISSION SQUARE 457 DEFERRED COMPENSATION PLAN: Employees who work a minimum of 1,040 hours per fiscal year will be allowed to participate in the 457 Deferred Compensation Plan. The City will not provide any matching funds.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

• Yes
• No

02

What is the highest level of education you have completed? NOTE: You must attach proof (diploma or degree or transcripts) of highest education completed with your application. Failure to do so may result in your application being marked as incomplete and removed from consideration.

• Less than High School
• High School Diploma or GED
• Trade or Vocational School
• Associates Degree or 60 credits of college courses
• Bachelors Degree
• Masters Degree

03

What area of study is your education?

04

How many years of clerical or administrative experience do you have?

• I have no previous experience.
• 6 months but less than 1 year of experience.
• 1 year but less than 2 years of experience.
• 2 years but less than 3 years of experience.
• 3 years but less than 4 years of experience.
• 4 years but less than 5 years of experience.
• 5 years or more.

05

Please briefly describe your clerical or administrative experience. This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"

06

How much experience do you have with electronic content management filing systems (Laserfiche or similar)?

• I have no related experience.
• Less than 2 years of experience.
• 2 years of experience or more.

07

Please indicate your level of proficiency in Microsoft Word.

• No Experience
• Beginner
• Intermediate
• Advanced
• Expert

08

Please indicate your level of proficiency in Microsoft Excel.

• No Experience
• Beginner
• Intermediate
• Advanced
• Expert

09

Please indicate your level of proficiency in Microsoft Outlook.

• No Experience
• Beginner
• Intermediate
• Advanced
• Expert

Required Question

Employer City of Boca Raton

Address 201 W. Palmetto Park Road

Boca Raton, Florida, 33432

Phone 561-393-7805

Website http://www.myboca.us