Office Specialist I - Administrative Assistant

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. DESCRIPTION: The State Board of Nursing protects the health, safety and welfare of Maine citizens through the licensing and regulation of advanced practice registered nurses (APRN), registered professional nurses (RN) and licensed practical nurses (LPN).

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.
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Department of Professional & Financial Regulation (and Boards)

Job Class Code: 6546
Grade: 16/Administrative Services
Salary: $19.60-$28.25/Hour
Location: Augusta

Opening Date: October 7, 2026

Closing Date: October 22, 2026

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION:
The State Board of Nursing protects the health, safety and welfare of Maine citizens through the licensing and regulation of advanced practice registered nurses (APRN), registered professional nurses (RN) and licensed practical nurses (LPN). The Board is looking for a motivated, detail-oriented candidate to help fulfill its mission by providing office and administrative support.

The Maine Department of Professional and Financial Regulation State Board of Nursing ("Board") seeks an Office Specialist I.

REPRESENTATIVE TASKS:

Primary responsibilities include:

• Oversee agency record retention program
• Post to, amend, and/or update web pages using established content and knowledge of modern office software
• Determine and requisition inventory/supplies
• Prepare Board meeting minutes
• Assists with Freedom of Access Act request
• Input data into the automated licensing management system and review information from electronic information systems
• Make recommendations for operational improvements, research, compile and analyze complex information to draw conclusions and or make recommendations
• Other duties as determined by the Executive Director

KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:

To be successful in the position you must have knowledge of and experience in:

• Applicable agency laws, rules, regulations, policies and procedure
• Ability to analyze problems, reach logical conclusions and make sound decisions
• Ability to oversee and maintain inventory/supplies.
• Office related software, including Word, Excel, Access, and ALMS
• Website management and updates
• Effective communication with staff, licensees and the public at large
• Writing clearly and effectively
• Attention to detail

MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Contact Information:

Questions about this position should be directed to Kim Esquibel, Executive Director, State Board of Nursing at (207) 287-1148 or kim.esquibel@maine.gov

To request and/or submit a paper application please contact Stephanie Hayes at recruiting.sesc@maine.gov

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annua