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Office Manager

Beacon Hill Staffing Group, LLC

New York, New York

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JOB DETAILS
SALARY
$65,000–$75,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Billing, Biology, Communication Skills, Compensation and Benefits, Continuous Improvement, Detail Oriented, Event Management, Expense Tracking, Facilities Management, Finance, Follow Through, Fortune 500 Customers, HVAC, Health Plan, Housekeeping/Cleaning, Legal, Logistics, Office Management, Operational Expenditure (OPEX), Operational Improvement, Operational Strategy, Operations, Operations Management, Operations Processes, Organizational Skills, Plumbing, Presentation/Verbal Skills, Process Management, Property Management, Record Keeping, Regulations, Space Operations, Team Player, Vendor/Supplier Relations, Writing Skills
LOCATION
New York, New York
POSTED
1 day ago

Our client is seeking a proactive, organized Office Manager to oversee day‑to‑day operations of a community‑focused events space in Brooklyn. This role is ideal for someone who enjoys being the steady, on‑site presence in an independent, mission‑driven environment. The position blends office operations, facilities management, light finance, and event support, and requires someone comfortable working autonomously with minimal oversight. Hours are 10:00am-6:00pm, fully onsite five days per week, with occasional evening or weekend event coverage (schedule flexed accordingly).

Key Responsibilities:
  • Serve as the primary on‑site point of contact for daily operations of the space
  • Maintain a clean, organized, and welcoming environment for therapists, visitors, and community members
  • Manage office supplies, shared resources, and general upkeep of common areas
  • Oversee vendor relationships (cleaning, maintenance, etc.) and coordinate repairs as needed
  • Liaise with building management for facilities issues (HVAC, plumbing, access, safety, etc.)
  • Support therapists and space users with scheduling, access, and day‑to‑day logistics
  • Manage bill pay processes, including tracking invoices, expenses, and payments
  • Maintain organized records for vendors, expenses, and operational procedures
  • Coordinate logistics for events including room setup, supplies, and basic hospitality
  • Provide on‑site support for approximately two evening/weekend events per month
  • Maintain and update digital content such as website information and space activity
  • Build simple systems and workflows to improve operational efficiency

Qualifications:
  • 3-5+ years of office management, facilities, or operations experience
  • Strong organizational skills with excellent attention to detail
  • Ability to work independently and manage priorities without heavy oversight
  • Professional, warm, and approachable demeanor
  • Strong written and verbal communication skills
  • Comfortable interacting with a wide range of stakeholders (therapists, visitors, vendors)
  • High level of discretion and sensitivity in a confidential, client‑facing environment
  • Proactive mindset with strong ownership and follow‑through
  • Bachelor's degree preferred

Compensation/Benefits:
  • Up to $65K-$75K base salary
  • Medical benefits
  • PTO, sick time, and holidays
  • Opportunity to take ownership of operations within a growing and evolving space
  • Collaborative but highly independent work environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company

B

Beacon Hill Staffing Group, LLC

Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing. Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. Or you can visit one of our branch locations www.beaconhillstaffing.com/locations We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/

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