Office Manager

Burnett Specialists

Houston, TX

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JOB DETAILS

SKILLS

Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Background Investigation, Balance Sheet, Billing, Bookkeeping, Communication Skills, Compensation and Benefits, Construction, Contract Creation, Credit Cards, Detail Oriented, Document Management, Documentation, Employee Orientation, Financial Reporting, High School Diploma, Human Resources Processes, Intuit Quickbooks, Leadership, Maintain Compliance, Microsoft Excel, Multilingual, Multitasking, Office Management, Onboarding, Operational Support, Organizational Skills, Payroll Administration, Profit & Loss, Real Estate, Reconciliation, Record Keeping, Spanish Language, Time Management, Track Customer Issues, Vendor/Supplier Relations

LOCATION

Houston, TX

POSTED

30+ days ago

We are seeking a highly organized and detail-oriented administrative professional to support office operations, accounting functions, HR processes, and documentation management. This role requires a proactive individual who can manage multiple responsibilities while maintaining accurate records, coordinating with vendors, and supporting leadership with day-to-day operational needs.

Key Responsibilities

Maintain organized digital and physical records, including contracts, project documentation, and operational files.
Process vendor invoices, verify documentation, and issue payments while tracking accounts payable and accounts receivable.
Generate customer invoices, monitor payment status, and manage aging reports to ensure timely collections.
Reconcile bank and credit card statements and assist with preparation of financial reports including profit and loss summaries and balance sheets.
Support payroll processing and assist with employee benefits administration.
Manage onboarding and offboarding processes, including new hire paperwork, background checks, and maintaining confidential employee records.
Track permits, documentation, contracts, and other operational records to ensure compliance and accuracy.
Assist with contract preparation and tracking for vendors, subcontractors, and operational agreements.
Serve as a primary point of contact for vendors, contractors, and external partners to coordinate documentation and services.
Maintain office operations including supply inventory, vendor relationships, and general administrative support.
Assist leadership with administrative tasks, reporting, documentation, and special projects as needed.

Qualifications

35+ years of experience in office administration, bookkeeping, or operations support, preferably within construction, real estate, or a similar industry.
Proficiency with Microsoft Excel and accounting software such as QuickBooks or similar systems.
Strong organizational, multitasking, and communication skills.
Ability to manage confidential information with professionalism and discretion.
High school diploma required; additional education or certifications are a plus.
Bilingual Spanish and notary certification (or willingness to obtain) are a plus.

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Office Manager

Burnett Specialists

Houston, TX

About the Company

Burnett Specialists

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