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Office Manager

Burnett Specialists

Houston, TX

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JOB DETAILS
LOCATION
Houston, TX
POSTED
9 days ago
We are seeking a highly organized and detail-oriented administrative professional to support office operations, accounting functions, HR processes, and documentation management. This role requires a proactive individual who can manage multiple responsibilities while maintaining accurate records, coordinating with vendors, and supporting leadership with day-to-day operational needs.

Key Responsibilities
  • Maintain organized digital and physical records, including contracts, project documentation, and operational files.
  • Process vendor invoices, verify documentation, and issue payments while tracking accounts payable and accounts receivable.
  • Generate customer invoices, monitor payment status, and manage aging reports to ensure timely collections.
  • Reconcile bank and credit card statements and assist with preparation of financial reports including profit and loss summaries and balance sheets.
  • Support payroll processing and assist with employee benefits administration.
  • Manage onboarding and offboarding processes, including new hire paperwork, background checks, and maintaining confidential employee records.
  • Track permits, documentation, contracts, and other operational records to ensure compliance and accuracy.
  • Assist with contract preparation and tracking for vendors, subcontractors, and operational agreements.
  • Serve as a primary point of contact for vendors, contractors, and external partners to coordinate documentation and services.
  • Maintain office operations including supply inventory, vendor relationships, and general administrative support.
  • Assist leadership with administrative tasks, reporting, documentation, and special projects as needed.

Qualifications
  • 3–5+ years of experience in office administration, bookkeeping, or operations support, preferably within construction, real estate, or a similar industry.
  • Proficiency with Microsoft Excel and accounting software such as QuickBooks or similar systems.
  • Strong organizational, multitasking, and communication skills.
  • Ability to manage confidential information with professionalism and discretion.
  • High school diploma required; additional education or certifications are a plus.
  • Bilingual Spanish and notary certification (or willingness to obtain) are a plus.

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About the Company

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Burnett Specialists