Office Coordinator

This role manages communications, maintains accurate physical and digital records, supports Accounts Payable and financial reporting processes, coordinates office supplies and company events, and helps improve administrative workflows. Success in this role requires strong communication skills, proficiency in Microsoft Office, and the ability to work independently while supporting a collaborative team environment.

The Office Coordinator provides critical administrative and operational support to ensure the smooth daily operations of the organization. This role manages communications, maintains accurate physical and digital records, supports Accounts Payable and financial reporting processes, coordinates office supplies and company events, and helps improve administrative workflows. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining confidentiality, accuracy, and professionalism. Success in this role requires strong communication skills, proficiency in Microsoft Office, and the ability to work independently while supporting a collaborative team environment.

Salary - $50,000.00 - $55,000.00

Perks

• Monday-Friday, 8:30 AM-5:00 PM in-office schedule with consistent hours
• Employer paid PPO health, vision, dental and life insurance
• Short-Term and Long-Term Disability coverage
• Paid Time Off and Sick Time
• Professional development assistance
• Retirement plan - SEP plan after 3 years

Minimum Requirements 

• 4+ years of administrative assistant or office coordination experience
• Proficiency in Microsoft Word and Excel
• Familiarity with PakEnergy is preferred, but not required
• Accounts payable experience is preferred, but not required
• Prior experience in the oil and gas industry is an asset
• Experience enhancing or planning company events
• Excellent organizational and communication skills
• High attention to detail with ability to maintain confidentiality

Key Responsibilities

• Answers and directs phone calls and takes detailed messages.
• Creates, organizes, and maintains comprehensive permanent physical and digital files, as well as oil and gas well files.
• Acquires proficiency in company-specific software, such as PakEnergy to streamline and optimize data management processes.
• Assists with Accounts Payable and year-end financial reporting.
• Manages purchases of office supplies, company event gifts and holiday gifts.
• Performs other duties, tasks and special projects as assigned.

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test.

Interested candidates should submit their resume, with salary requirements, via our career portal on our website at www.seekinghr.com or contact us directly at (210) 679-4879 with any questions.