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Office Assistant

GMA MECHANICAL CORP

Port Jefferson Station, NY

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Computer Skills, Establish Priorities, Fax Machines, Health Insurance, High School Diploma, Intuit Quickbooks, Microsoft Outlook, Microsoft Word, Office Equipment, On Site Support, Organizational Skills, Presentation/Verbal Skills, Printers, Proposal Writing, Telephone Skills, Time Management, Typing, Writing Skills
LOCATION
Port Jefferson Station, NY
POSTED
30+ days ago
Benefits:
  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Benefits/Perks
  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Office Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling service calls, ordering part, typing contracts and proposals and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 


Responsibilities 
  • Answer incoming phone calls 
  • Schedule service calls and maintain a schedule
  • Communicate with office staff, field technicians and vendors
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company monthly reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required, Associate’s degree or administrative training is preferred
  • Previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills and knowledge of Microsoft Word, Outlook, and QuickBooks
  • Highly organized with excellent time management skills and the ability to prioritize projects

About the Company

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GMA MECHANICAL CORP