Job Title:Office Assistant
Location:Pittsburgh, Pennsylvania (On-site)
Employment Type: Full-time
Salary:$14.00/hr
Date Posted:5/4/2026
About the Role
We’re hiring an Office Assistant to join our team and provide office support in a dynamic, fast-paced environment. As an Office Assistant, you’ll be responsible for a wide range of tasks, including answering phones, scheduling appointments, verifying insurance, collecting co-pays, and ensuring client records are processed according to HIPAA guidelines. Your role will be key in supporting our team’s daily operations and providing excellent customer service to our clients.
Responsibilities
Answer phones and take accurate messages for clients and supervisors
Welcome clients, verify insurance, and collect co-pays
Schedule appointments and coordinate client visits
Review and distribute mail, faxes, and client records
Ensure the accuracy and completion of documents in accordance with HIPAA regulations
Perform other office duties as assigned, including filing and organizing paperwork
Required Qualifications
High School Diploma or equivalent
Experience in an office setting with receptionist, medical records, or administrative duties
Valid Pennsylvania driver’s license
Ability to pass required pre-employment and subsequent background checks in accordance with PA State and Federal Law
Preferred Qualifications
Experience in medical office settings or healthcare environments
Knowledge of HIPAA regulations and medical terminology
Compensation & Benefits
Full-time Employees:
Paid vacation days (increases with tenure)
Separate sick leave that rolls over annually
Up to 10 paid holidays*
Medical, dental, and vision benefit options
DailyPay – access your earnings before payday*
Training, development, and CEUs for licensure requirements
All Employees:
401(k)
Free licensure supervision
Pet insurance
Employee Assistance Program (EAP)
Perks @Clarvida: Discounts on shopping, travel, Verizon, and entertainment
Mileage reimbursement
Cell phone stipend
(*Benefits may vary by state or county)
Work Location
On-site, Pennsylvania
Employment Type
Full-time
How to Apply
If you're ready to join a supportive and collaborative team, click "Apply Now" to become an Administrative Assistant.
Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.
About Clarvida
Clarvida is a trusted provider of behavioral health services, supporting communities across multiple states. We specialize in integrated, person-centered care and work closely with families and local systems to deliver outcome-driven mental health services.
Learn more: www.clarvida.com/mission-vision-and-values
See other opportunities: www.clarvida.com/working-at-clarvida
Equal Opportunity Employer
Clarvida is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other protected characteristic.
Fraud Alert
Clarvida never charges fees to apply and does not conduct interviews via messaging apps. Official communication will come from @clarvida.com email addresses or verified Clarvida LinkedIn profiles.
Keywords: Administrative Assistant, Office Support, Medical Receptionist, HIPAA Compliance, Client Records, Customer Service, Healthcare Administration, Pennsylvania Office Jobs, Medical Office Assistant