Office Assistant III - English Learner And Migrant Education Section
Salary: $3,266.00 Monthly Location: Honolulu, HI 96816 Job Type: Temporary, Full-time 12-month Job Number: 2025-04532 District / Complex Area: Classified / OSSS / Student Services School / Office: Classified / English Learner And Migrant Education Opening Date: 01/01/2026 Max Number of Applicants: 25 Position: 100% Position Number: 805504
Description: Benefits Questions
Salary Range: Office Assistant III, SR-08: $3,266.00 per month
Examples of Duties:
• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated. • Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements. • Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures. • Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report. • Composes routine correspondence and letters of acknowledgement. • Sets up and maintains paper and electronic files and revises filing systems as necessary. • Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization's purpose and functions. • Determines the need for and/or makes routine orders for necessary supplies, materials or other items. • Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters. • Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.
Minimum Qualifications
Experience Requirements:
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience:
• Basic Exp (years): 1/2 • Clerical Exp (years): 1/2 • Supervvy Exp/Aptitude: 1/2 • Total Exp (years): 1/2
Basic Experience Requirement:
Do you possess SIX (6) months of experience as described in the Minimum Qualification Requirements and/or do you possess a high school diploma or equivalent?
Yes No
If you answered "No" to the above question, indicate "NA". If you possess the required Basic Education/Experience, please provide the following information to address your relevant background:
From the Work Experience section of your application, identify the employer(s) where you gained the appropriate experience. Provide the following information:
(A) Employers name, your job title, dates employed (mo/yr to mo/yr) and the number of hours worked per week; (B) Describe the primary function of your position and your primary duties and responsibilities.
Or
If you possess a high school diploma or GED, provide the name of your high school or organization and the city/state where you earned your diploma.
Clerical Experience Requirement:
How many years of work experience do you have which involved performing a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment?
No Experience Less than 6 months 6 months, but less than 1 year 1 Year, but less than 1-1/2 years 1-1/2 years, but less than 2 years 2 years, but less than 2-1/2 years 2-1/2 years or more
If you do not possess the required clerical experience, indicate "NA". If you possess the required clerical experience, please identify each experience you would like us to consider and provide the following information. Be specific and complete in your responses, and treat each position or change in employer separately. The information for each employer should include:
(A) Employers name, your job title, dates of employment (mo/yr to mo/yr) and the number of hours worked per week performing clerical duties; (B) A detailed description of your clerical duties and responsibilities. Include examples of the tasks performed and the steps you took to accomplish your work; (C) List the office equipment, technologies and/or software you used.
Substitution of Education for Clerical Experience:
Please indicate if you are using the education substitution to meet the Clerical Experience Requirement. Note: To receive credit for your academic training, attach/submit a legible copy of your Official Transcripts with your online application.
I successfully completed a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics. I possess education in a baccalaureate program at an accredited four-year college or university. I am not using the substitution.
Transcripts, Certifications, and Other Verifying Documents:
Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected.
I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. I understand, but I will not submit the required information. I understand that my application may be rejected. I have previously submitted my verifying documents for another recruitment.
Required Question
Employer: Hawaii State Department of Education Address: P.O. Box 2360 Honolulu, Hawaii, 96804 Website: https://www.hawaiipublicschools.org